1. Office of Institutional Planning and Research (OIPR) Enrollment Toolsets and Support Marie E. Zeglen, Ph.D. Office of Institutional Planning and Research Academic Administrator Workshop September 15, 2011

2. Academic Leadership Challenges Assuring program quality Assigning faculty effort Managing enrollments Maximizing revenues Promoting student success Planning in a rocking boat

3. OIPR Support for Your Leadership Self-service web applications - www.ir.ufl.edu UF Fact Book Data requests Historical records on programs Analytic studies

4. EnrollmentsStudents Academic Leaders Revenues Student Success Faculty Effort Keeping Track of What Matters

5. EnrollmentsStudents OIPR Systems Revenues Student Success Faculty Effort Web-Based Information Resources OIPR Tools and Resources

6. EnrollmentsStudents OIPR Systems Revenues Student Success Faculty Effort SERUDaily Enrollment Tracking Revenue Cube Student FlowEffort Tracking Enrollment Cube OIPR Tools and Resources

7. The SERU Survey Databases Purpose – Increase understanding of the undergraduate student experience at UF Population survey of nearly all undergraduates by major, 2009 and 2011 Comparisons to other AAUs Program review and improvement – Student academic experiences Student life and services Internationalization (SACS QEP) Students

8. SERU Results Major Global educational experiences Student services Advising Campus climate Student engagement http://www.ir.ufl.edu/OIRApps/SERU/signon.aspx Students

9. Enrollment Management Data Purpose – Provide course management to student tracking and tuition projections Easy web access to bottom line results – SCH, students, revenues Two basic resources Daily Enrollment Tracking Enrollment Cube Enrollments

10. Daily Enrollment Tracking Purpose – Track daily enrollments by SCH, FTE, level, college and department Tracking of course section enrollments and capacities OIPR web site updated daily http://www.ir.ufl.edu/enrollmanagement.htm Enrollments

11. The Enrollment Cube Purpose – Provide easy access to historical data on SCH and FTE Two versions of cube: 2002 to 2009 and Post 2009 The Post 2009 cube is in beta test now Official data based on State University System files

12. Enrollments Enrollment Cube Demonstration Breakdowns – year, college, department, level, course, residency Post 2009 cube adds student major Measures – SCH, FTE – total, funded, unfunded http://www.ir.ufl.edu/ (SCH Cube Link on the Bottom Left) (Requires Gatorlink Secure Access)

13. Revenue Cube Purpose – Help departments to estimate their revenue streams for course sections Combines student financial and enrollment data by term, department, student characteristics http://www.ir.ufl.edu/ (Enrollment Revenue Cube Link on the Bottom Left) (Requires Gatorlink Secure Access) Revenue

14. Student Success Student Flow System Purpose – Identify patterns of retention and graduation of students Study impacts of preparation, performance, demographic and financial factors Support – advising, admissions, enrollment management Strengthen enrollment projection – more detailed models

15. Student Flow Early Version Annual data for first-time-in-college student cohorts, beginning in 1996 Regression models for graduation, time to degree, credits at degree, and GPA at degree Descriptive information on graduation cohorts at 4, 5, 6, and 8 years – with college breakdowns Demo Student Success

16. New Version of Student Flow Term-based – to allow more timely data and differentiate new cohorts – Summer/Fall vs. Spring/Summer Track by college/major Add new data – STEM, FOS, Gateway courses Strengthen enrollment projections by incorporating findings into models

17. Faculty Effort Purpose – Certification for A21 reports on federal grants and State of Florida effort reports New effort tracking system being implemented this year Integrated with online faculty assignment reports (FARs) Training for you and your staff critical http://www.hr.ufl.edu/training/myUFL/toolkits/EffortRe porting.asp Faculty Effort

18. Questions?