1. Litigation Hold Protecting your privacy and the campus www.csus.edu/security/LH

2. Introduction Information Security Office MissionMission –Protect privacy of your data –Protect the campus from liability Role in Litigation HoldRole in Litigation Hold –Provide support –Provide consistent process –Provide tools

3. Issues Expectation of privacyExpectation of privacy Gathering dataGathering data Inconsistent means of storing dataInconsistent means of storing data Volume of dataVolume of data –Time –Cost Future litigation holdsFuture litigation holds

4. Recommendations What you can do: Down side to keeping everythingDown side to keeping everything Understand what you need to keepUnderstand what you need to keep –www.calstate.edu/recordsretention Delete expired dataDelete expired data –(unless you are part of a litigation hold) Preserve data that may be relevant to a litigationPreserve data that may be relevant to a litigation Organize your email into foldersOrganize your email into folders Move data off workstation and onto institutional file shareMove data off workstation and onto institutional file share Use personal email account for non-work issuesUse personal email account for non-work issues

5. Recommendations What colleges and program centers can do: –Standardized policy and procedures –Standardized implementations EmailEmail File share (U, N and P drives)File share (U, N and P drives) –Attend trainings –Encourage faculty and staff to attend trainings

6. Thank you CommentsComments QuestionsQuestions RecommendationRecommendation Jeff Williams, Information Security Officer Ext. 87733, jeff.williams@csus.edu jeff.williams@csus.edu www.csus.edu/security