1. Microsoft Word 2010 - Illustrated Unit B: Editing Documents

2. Objectives Cut and paste textCut and paste text Copy and paste textCopy and paste text Use the Office ClipboardUse the Office Clipboard Find and replace textFind and replace text 2Microsoft Office Word 2010 - Illustrated Complete

3. Objectives (continued) Check spelling and grammarCheck spelling and grammar Research informationResearch information Add hyperlinksAdd hyperlinks Work with document propertiesWork with document properties 3Microsoft Office Word 2010 - Illustrated Complete

4. Cutting and Pasting Text The operation of moving text from one location to another is called cut and pasteThe operation of moving text from one location to another is called cut and paste Cutting text removes it from the documentCutting text removes it from the document Cut text is placed on the Clipboard, a temporary storage area for text and graphics cut or copied from a documentCut text is placed on the Clipboard, a temporary storage area for text and graphics cut or copied from a document Two clipboards:Two clipboards: System Clipboard - holds one item, the last item cut or copied from a documentSystem Clipboard - holds one item, the last item cut or copied from a document Office Clipboard - holds up to 24 itemsOffice Clipboard - holds up to 24 items 4Microsoft Office Word 2010 - Illustrated Complete

5. Cutting and Pasting Text (continued) Cut the selected text using the Cut button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][X]Cut the selected text using the Cut button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][X] Paste text at the location of the insertion point using the Paste button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][V]Paste text at the location of the insertion point using the Paste button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][V] 5Microsoft Office Word 2010 - Illustrated Complete

6. Cutting and Pasting Text (continued) You can also move text using the drag and drop methodYou can also move text using the drag and drop method Drag selected text to a new location using the mouseDrag selected text to a new location using the mouse Text that is dragged is not placed on the ClipboardText that is dragged is not placed on the Clipboard Let me show you how to do this… 6Microsoft Office Word 2010 - Illustrated Complete

7. Cutting and Pasting Text (continued) Use keyboard shortcuts as a quick way to perform a commandUse keyboard shortcuts as a quick way to perform a command [Ctrl][X] to cut text[Ctrl][X] to cut text [Ctrl][C] to copy text[Ctrl][C] to copy text [Ctrl][V] to paste text[Ctrl][V] to paste text [Ctrl][A] to select all the text in a document[Ctrl][A] to select all the text in a document [Ctrl][S] to save a document[Ctrl][S] to save a document And I know these commands so well because… The keyboard shortcut for a command appears in the ScreenTipThe keyboard shortcut for a command appears in the ScreenTip What is “Screen Tip” Again? 7Microsoft Office Word 2010 - Illustrated Complete

8. Copying and Pasting Text Copied text is not removed from the documentCopied text is not removed from the document A copy of the copied text is placed on the ClipboardA copy of the copied text is placed on the Clipboard Use the Copy button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][C]Use the Copy button in the Clipboard group on the Home tab or the keyboard shortcut [Ctrl][C] Copy selected text by pressing [Ctrl] as you drag it to another locationCopy selected text by pressing [Ctrl] as you drag it to another location 8Microsoft Office Word 2010 - Illustrated Complete

9. Copying and Pasting Text The Paste Options button allows you to change the formatting of pasted text Page 29 Figure B-3The Paste Options button allows you to change the formatting of pasted text Page 29 Figure B-3 Let me show you it….. 9Microsoft Office Word 2010 - Illustrated Complete Copied text Pasted text Paste Options button

10. Copying and Pasting Text (continued) Split a document window into two panesSplit a document window into two panes Useful when you want to copy and move items in a long documentUseful when you want to copy and move items in a long document Use the Split button in the Window group on the View tabUse the Split button in the Window group on the View tab Drag the horizontal split bar to the location you want to split the windowDrag the horizontal split bar to the location you want to split the window Use the scroll bars in each pane to display different parts of the documentUse the scroll bars in each pane to display different parts of the document Use the Cut, Copy, and Paste commands to copy or move items between panesUse the Cut, Copy, and Paste commands to copy or move items between panes Let me show you it….. 10Microsoft Office Word 2010 - Illustrated Complete

11. Using the Office Clipboard The Office ClipboardThe Office Clipboard Stores up to 24 itemsStores up to 24 items Stores text and graphicsStores text and graphics Items can be cut or copied from any Office programItems can be cut or copied from any Office program Items on the Office Clipboard can be viewedItems on the Office Clipboard can be viewed The last item collected is stored on both the Office Clipboard and the system ClipboardThe last item collected is stored on both the Office Clipboard and the system Clipboard Hint: Know this! 11Microsoft Office Word 2010 - Illustrated Complete

12. Using the Office Clipboard (continued) The Office Clipboard appears in the Clipboard task paneThe Office Clipboard appears in the Clipboard task pane Can be set to open automatically after two consecutive cut or copy actionsCan be set to open automatically after two consecutive cut or copy actions Display manually by clicking the launcher in the Clipboard groupDisplay manually by clicking the launcher in the Clipboard group The last item collected is displayed at the top of the Clipboard task paneThe last item collected is displayed at the top of the Clipboard task pane 12Microsoft Office Word 2010 - Illustrated Complete Stored items Click to resize or move the Clipboard task pane Icon indicates the item is collected from Word Click to change display options

13. Using the Office Clipboard (continued) 13Microsoft Office Word 2010 - Illustrated Complete Copying and moving items between documentsCopying and moving items between documents Open both Word documentsOpen both Word documents Cut or copy text from one documentCut or copy text from one document Switch to the other documentSwitch to the other document Point to the Word icon on the taskbar then click the document you want to appearPoint to the Word icon on the taskbar then click the document you want to appear Use the Arrange All command or the View Side by Side command in the Window group on the View tab to display both documents at the same timeUse the Arrange All command or the View Side by Side command in the Window group on the View tab to display both documents at the same time Paste the text into the second documentPaste the text into the second document

14. Finding and Replacing Text Find and Replace featureFind and Replace feature Use the Replace command to search for and replace all instances of a word or phrase in a documentUse the Replace command to search for and replace all instances of a word or phrase in a document Automatically find and replace all occurrences at once, orAutomatically find and replace all occurrences at once, or Find and review each individual occurrenceFind and review each individual occurrence Use the Find command to locate and highlight every occurrence of a word or phrase in a documentUse the Find command to locate and highlight every occurrence of a word or phrase in a document 14Microsoft Office Word 2010 - Illustrated Complete

15. Finding and Replacing Text Find and Replace dialog boxFind and Replace dialog box On Page 33 Figure B-7 15Microsoft Office Word 2010 - Illustrated Complete Enter Replace criteria Select search options Enter Find criteria

16. Finding and Replacing Text (continued) Click the Find button in the Editing group to open the Navigation paneClick the Find button in the Editing group to open the Navigation pane Useful for browsing longer documents by headings, pages, or specific text or objectsUseful for browsing longer documents by headings, pages, or specific text or objects Use the Navigation pane or the Find tab in the Find and Replace dialog box to search for textUse the Navigation pane or the Find tab in the Find and Replace dialog box to search for text Microsoft Office Word 2010 - Illustrated Complete

17. Finding and Replacing Text Finding and Replacing Text Page 33 Figure B-8 Microsoft Office Word 2010 - Illustrated Complete Navigation pane Search for text Found text is highlighted and selected

18. Finding and Replacing Text (continued) Go To tab in the Find and Replace dialog boxGo To tab in the Find and Replace dialog box Use to move to a specific page, section, line, table, graphic or other item in a documentUse to move to a specific page, section, line, table, graphic or other item in a document Click the Page number button on the status bar to open the Find and Replace dialog box with the Go To tab displayed, and then make selectionsClick the Page number button on the status bar to open the Find and Replace dialog box with the Go To tab displayed, and then make selections 18Microsoft Office Word 2010 - Illustrated Complete

19. Checking Spelling and Grammar Spelling and Grammar checkerSpelling and Grammar checker 19Microsoft Office Word 2010 - Illustrated Complete –Flags possible mistakes and suggests corrections Misspelled wordsMisspelled words Grammar errorsGrammar errors –Not all flagged errors are incorrect (e.g. names) Click Ignore All or Ignore Once so Word does not flag the wordClick Ignore All or Ignore Once so Word does not flag the word –You still need to proofread your documents carefully for errors

20. Checking Spelling and Grammar (continued) 20Microsoft Office Word 2010 - Illustrated Complete Identified misspelled word Suggested correction

21. Checking Spelling and Grammar (continued) 21Microsoft Office Word 2010 - Illustrated Complete Identified grammar error Suggested corrections

22. Checking Spelling and Grammar (continued) Inserting text with AutoCorrectInserting text with AutoCorrect Word automatically corrects many misspelled wordsWord automatically corrects many misspelled words Create your own AutoCorrect entriesCreate your own AutoCorrect entries Words you type often, such as a nameWords you type often, such as a name Words you often misspellWords you often misspell To create an AutoCorrect entryTo create an AutoCorrect entry Open the AutoCorrect dialog boxOpen the AutoCorrect dialog box To insert an AutoCorrect entry in a documentTo insert an AutoCorrect entry in a document Type the text you want Word to correct followed by [Spacebar]Type the text you want Word to correct followed by [Spacebar] 22Microsoft Office Word 2010 - Illustrated Complete

23. Researching Information Research task pane provides access to many resourcesResearch task pane provides access to many resources Use the Thesaurus to look up synonyms for repetitive or awkward wordsUse the Thesaurus to look up synonyms for repetitive or awkward words Select a word, then click Thesaurus in the Proofing group on the Review tabSelect a word, then click Thesaurus in the Proofing group on the Review tab Right-click a word, then point to SynonymsRight-click a word, then point to Synonyms 23Microsoft Office Word 2010 - Illustrated Complete

24. Researching Information (continued) Thesaurus appears in the Research task paneThesaurus appears in the Research task pane With an active Internet connection, the Research task pane provides access to other reference sourcesWith an active Internet connection, the Research task pane provides access to other reference sources 24Microsoft Office Word 2010 - Illustrated Complete Word in document Possible meaning Synonyms for the word

25. Researching Information (continued) Sometimes, I do not like what Word returns when using the Thesaurus.Sometimes, I do not like what Word returns when using the Thesaurus. Two websites:Two websites: www.webster.com www.dictionary.com I typically use Webster first, because it is shorter to type.I typically use Webster first, because it is shorter to type. 25Microsoft Office Word 2010 - Illustrated Complete

26. Researching Information Word Count dialog boxWord Count dialog box Click the Word Count button in the Proofing group to view the number of pages, words, characters, paragraphs, and lines in the selected text or the entire documentClick the Word Count button in the Proofing group to view the number of pages, words, characters, paragraphs, and lines in the selected text or the entire document Now it is really easy to see if your paper made the word count! Microsoft Office Word 2010 - Illustrated Complete

27. Adding Hyperlinks A hyperlink is text or a graphic that, when clicked, moves the viewer to a different location or programA hyperlink is text or a graphic that, when clicked, moves the viewer to a different location or program Click Hyperlink button in the Links group on the Insert tab to open the Insert Hyperlink dialog boxClick Hyperlink button in the Links group on the Insert tab to open the Insert Hyperlink dialog box Use the Insert Hyperlink dialog box to create hyperlinksUse the Insert Hyperlink dialog box to create hyperlinks Microsoft Office Word 2010 - Illustrated Complete

28. Adding Hyperlinks (continued) Text formatted as a hyperlink appears as colored, underlined textText formatted as a hyperlink appears as colored, underlined text When you type an e-mail address or a URL, Word automatically converts it into a hyperlinkWhen you type an e-mail address or a URL, Word automatically converts it into a hyperlink Edit the ScreenTip that appears when you point to a hyperlink to provide information about the linkEdit the ScreenTip that appears when you point to a hyperlink to provide information about the link URL means what? Microsoft Office Word 2010 - Illustrated Complete

29. Adding Hyperlinks The Insert Hyperlink dialog box Go to Page 39 Figure B-13.The Insert Hyperlink dialog box Go to Page 39 Figure B-13. Microsoft Office Word 2010 - Illustrated Complete Types of links you can create Use to modify ScreenTip

30. Adding Hyperlinks (continued) Hyperlinks in a documentHyperlinks in a document Microsoft Office Word 2010 - Illustrated Complete Hyperlink and its corresponding ScreenTip Purple indicates hyperlink has been followed

31. Working with Document Properties Using the Info tab in Backstage viewUsing the Info tab in Backstage view Click the File tab to open Backstage view with the Info tab displayedClick the File tab to open Backstage view with the Info tab displayed The Information pane provides options to remove private information from a documentThe Information pane provides options to remove private information from a document The preview pane displays basic information about the documentThe preview pane displays basic information about the document Open the Document Properties panel to view the Document properties above the document windowOpen the Document Properties panel to view the Document properties above the document window 31Microsoft Office Word 2010 - Illustrated Complete

32. Working with Document Properties (continued) Document properties are user-defined details about a file that can help to identify it, such as:Document properties are user-defined details about a file that can help to identify it, such as: AuthorAuthor TitleTitle KeywordsKeywords Use the Document Inspector to detect and remove sensitive information from a documentUse the Document Inspector to detect and remove sensitive information from a document Click Check for Issues in the File tabClick Check for Issues in the File tab 32Microsoft Office Word 2010 - Illustrated Complete

33. Working with Document Properties Working with Document Properties Page 41 Figure B-15 Microsoft Office Word 2010 - Illustrated Complete Document Properties Panel

34. Working with Document Properties (continued) Options on the Info tabOptions on the Info tab Protect DocumentProtect Document Check for IssuesCheck for Issues Manage versionsManage versions Microsoft Office Word 2010 - Illustrated Complete

35. Summary Reorganize text using the Cut, Copy, and Paste commandsReorganize text using the Cut, Copy, and Paste commands Use the system Clipboard and the Office ClipboardUse the system Clipboard and the Office Clipboard Search for and replace all instances of a word or phrase using the Find and Replace featureSearch for and replace all instances of a word or phrase using the Find and Replace feature Check a document for possible errors using the Spelling and Grammar checkerCheck a document for possible errors using the Spelling and Grammar checker Always proofread a documentAlways proofread a document 35Microsoft Office Word 2010 - Illustrated Complete

36. Summary (continued) Replace a word with a synonym using the ThesaurusReplace a word with a synonym using the Thesaurus Add hyperlinks to documents to help users move quickly within a document or to another document or locationAdd hyperlinks to documents to help users move quickly within a document or to another document or location Prepare a document for distribution by reviewing the document properties and by using the Document Inspector to remove private or identifying informationPrepare a document for distribution by reviewing the document properties and by using the Document Inspector to remove private or identifying information 36Microsoft Office Word 2010 - Illustrated Complete