1. Ryan N. McCallum Assistant Director, Campus Recreation

2. Introductions  Ryan McCallum – Assistant Director of Campus Recreation Previous Experience My Role Program Goals ○ ½ Athletics Model ○ ½ Student Affairs Model  Jessica Solum – Campus Rec Intern

3. What are Sport Clubs?  Sport – A physical activity governed by a set of rules and engaged in competitively  Athlete – A person trained to compete in sports  YOU ARE ALL STUDENT-ATHLETES!  Sport Clubs vs. Club Sports

4. Eligibility  Sport Clubs must be comprised solely of STUDENTS  Sport Club must be100% student run Coaches coach Advisors advise  Recreation Clubs must maintain 75% student minimum  Current UWRF students ONLY

5. “Try-Outs”  Anyone on campus can join your club  Not everyone may get to play  There is always something to do  NO CUTS!

6. Which clubs are Sport Clubs?  Badminton  Baseball  Bushwackers  Dance Team  Jiu Jitsu  Lacrosse (M & W)  Nordic Ski  Paintball  Racquetball  Rock Climbing  Rodeo  Rugby (M & W)  Shaolin  Volleyball (M & W)  Wrestling  XC Skiing

7. IM Complex

8. Officer Skill Sets  As an Officer you will develop the following skills: Leadership Delegation Communication Decision Making Fiscal Responsibility Travel Planning Scheduling Reserving Facilities Hiring/Evaluating/Renewal/Dismissal of Employees Enforcing Policy Working with Diverse Groups Multi-Tasking Setting Priorities Meeting Deadlines  In short, SMALL BUSINESS SKILLS!

9. Officer Responsibilities  President: Keeping the Sport Club Council informed of club activities. Preside over club meetings and conduct club business. Inform officers of pertinent policies/information. Know what services are available to sport clubs. Delegate authority within the club. Promote fund-raising events. Approve club's budget and spending patterns. Approve club schedules. Generate any needed adjustments to club constitution. Ensure club compliance with rules/regulations of the University and Campus Recreation. Represent your club on the SCC. Train the next President. Ensure that all appropriate forms have been turned in on time.

10. Officer Responsibilities  Vice-President: Ensure completion of facility requests for all club activities. Preside over meetings and business in President's absence. Assist the President with her/his duties. Other duties as assigned.

11. Officer Responsibilities  Secretary: Record and circulate minutes of all meetings. Establish and maintain game schedules. Maintain member information sheets. Manage the club’s OrgSync account. Handle club correspondence. Develop and circulate publicity regarding club activities. Check club mailbox regularly (at least weekly). Make sure all waivers & copies of ID cards are submitted to the Campus Recreation office

12. Officer Responsibilities  Treasurer: Handle all cash account transactions, in conjunction with Campus Recreation. Prepare, with the President, the annual budget request. Maintain all appropriate records of financial activity. Be sure to keep all receipts. Aid in any fund-raising activities. Prepare all reimbursement, payment, and equipment requests. Meet with SCC as required.

13. Officer Responsibilities  Safety Officer: Ensure ALL club members have completed the Waiver / Agreement to Participate Ensure the Club First Aid Kit is fully stocked, and subsequently re- stocked after each use Ensure that AT LEAST two members are CPR/First Aid certified Ensure that AT LEAST one CPR/First Aid certified member (or Athletic Trainer) is present at each practice/game/event Ensure that an Injury / Incident form is completed and turned in for any injuries or incidents that occur during club activity (home or away; game or practice). Ensure that Campus Recreation is contacted ANY TIME an ambulance / EMT is summoned to care for or check on an injured club member, or if an injured club member is transported to the hospital (either by ambulance or automobile), regardless of the severity of the injury! Ensure that Emergency Contact information for each club member is present at each practice / game / event in case of an emergency. Ensure the Campus Recreation Emergency Protocol is on-hand for reference at all club activities / events.

14. Officer Transition  Campus Recreational recommends holding officer elections and beginning the officer transition process sometime in the early- to-mid spring (January-March). This is so the newly elected officers have ample time to learn about the position, get some practical experience, and still be able to ask questions to any of the previous officers before those officers leave or graduate.  We DO NOT recommend holding elections in the late spring (April / May) and transitioning the following Fall semester for a couple of reasons: 1. This method does not always allow the new officers to get practical experience before taking on the new responsibilities. 2. The beginning of the fall semester is so busy that it is often overwhelming for new officers to learn all the responsibilities. 3. Some transitional items need to take place prior to the summer and it is best to do that changeover in the spring rather than wait for the fall.

15. Sport Club Council  Presidents from each team (except where written approval from the Assistant Director of Campus Recreation allows a team to designate someone else)  Monthly Meetings  Recommendations Regarding Discipline  Funding Review  Championship Fund (tentative)  Directs the Future of Sport Clubs

16. CSAB  Funding arm of Sport Clubs  Budgets will be submitted to the board for review  Approximately $50,000 to award  Will review budgets in detail

17. Budgeting  Revenue Dues Fundraising Sport Club Allocation Board Money  Expenses Coaches Scholarships Club Development Uniforms (if staying with the club) Equipment Travel/Competition/Practice Costs Reserve Budget

18. Budget Application Form

21. Marketing/Promotions  Club Specific Officers work together Be creative!  Sport Club Program Campus Recreation Calendars Sport Club Pocket Schedules

22. Space Reservations  On-Campus Ryan McCallum (715-425-4289 x107) ryan.mccallum@uwrf.edu Knowles/Hunt/Karges/Nelson: $10/hr Other buildings have other costs associated with them May not get times/dates you want – PLAN AHEAD & BE FLEXIBLE!  Off-Campus Set-up yourself or work with Ryan to get it done

23. Practice/Game Schedules  Submit requests for practice space to the Assistant Director Fall Semester: April 15 Spring Semester November 15  Submit requests for game space as soon as you know! Space is limited Space may not be available – check before agreeing to host

24. Travel  Campus Recreation needs to know where you’re going  How you get to/from practice/competition sites is completely the individual’s choice  You represent the University when you initially arrive on-site to the moment you leave the site of competition for the final time If you are staying overnight, you represent the University for the duration of your stay

25. Risk Management  Waivers & UWRF ID Card Copies  Emergency Action Plans Practices/Games @ Home Practices/Games on the road  Documentation Injury/Accident Forms Police Reports  Who to call

26. Recognition  Championship Rings Conference Champions Regional Champions National Champions  Championship Banners (hung in Knowles) Conference Champions Regional Champions National Champions

27. OrgSync  Utilize this resource!  Things to keep up-to-date: Practice Schedules Competition Schedules Roster  This is how I keep track of participation statistics and who’s eligible to participate

28. NIRSA  National Intramural-Recreational Sports Association  UWRF is an Institutional Member  NIRSA offers several post-season tournaments (NCCS)  Not mandatory, but recommended

29. Contact Information  Ryan N. McCallum ryan.mccallum@uwrf.edu Cell: 715-821-2250 Office: 715-425-4289 x107  Jessica Solum jessica.solum@my.uwrf.edu Cell: 715-790-3602

30. Elections  CSAB At Large #1 At Large #2  Presidents Please Stay Sport Club Council President Sport Club Council Meeting Dates