1. Microsoft Excel 2010- Illustrated Unit C: Formatting a Worksheet

2. Objectives Format valuesFormat values Change font and font sizeChange font and font size Change font styles and alignmentChange font styles and alignment Adjust column widthAdjust column width Insert and delete rows and columnsInsert and delete rows and columns Microsoft Office 2010-Illustrated

3. Objectives Apply colors, patterns, and bordersApply colors, patterns, and borders Apply conditional formattingApply conditional formatting Rename and move a worksheetRename and move a worksheet Check spellingCheck spelling Microsoft Office 2010-Illustrated

4. Formatting Values The format of a cell determines how the labels and values lookThe format of a cell determines how the labels and values look Bold, italic, dollar signs, commas, etc.Bold, italic, dollar signs, commas, etc. Formatting does not change the data only its appearanceFormatting does not change the data only its appearance For example: 100 or $100.00For example: 100 or $100.00 Select a cell or a range, then apply formattingSelect a cell or a range, then apply formatting Microsoft Office 2010-Illustrated

5. Formatting Values Microsoft Office 2010-Illustrated Format Cells dialog box Format Cells dialog box Page 53 Let me show it to you

6. Changing Font and Font Sizes A font is the name for a collection of characters with a similar, specific designA font is the name for a collection of characters with a similar, specific design Font size is the physical size of textFont size is the physical size of text Measured in pointsMeasured in points 1 point = 1/72 of an inch1 point = 1/72 of an inch Gee, does this sound familiar? The default font in Excel is 11-point CalibriThe default font in Excel is 11-point Calibri Microsoft Office 2010-Illustrated

7. Changing Font and Font Sizes Microsoft Office 2010-Illustrated Font list Font list Gee, does this sound familiar? Click a font to apply it Font size list arrow Font list arrow

8. Changing Font and Font Sizes Microsoft Office 2010-Illustrated Font and size of active cell or range Worksheet with formatted title and labels Worksheet with formatted title and labels Page 55

9. Changing Font Styles and Alignment Attributes are styling formats such as bold, italics, and underliningAttributes are styling formats such as bold, italics, and underlining Alignment determines the position of data in a cellAlignment determines the position of data in a cell Left, right, or centerLeft, right, or center What alignment is missing? Microsoft Office 2010-Illustrated

10. Changing Font Styles and Alignment The Format Painter allows you to copy all formatting attributes of selected cells and apply them to other cellsThe Format Painter allows you to copy all formatting attributes of selected cells and apply them to other cells Use to copy multiple format settings or individual onesUse to copy multiple format settings or individual ones You already know how I feel about Format Painter Microsoft Office 2010-Illustrated

11. Changing Font Styles and Alignment Microsoft Office 2010-Illustrated Column headings centered, bold, and underlined Title centered across columns Formatting buttons selected Merge & Center button Worksheet with font styles and alignment applied Center button Page 57

12. Changing Font Styles and Alignment Microsoft Office 2010-Illustrated Common font and alignment buttons Page 57 New Button: Merge and Center. This is how it works…

13. Adjusting Column Width Adjust column widths to accommodate dataAdjust column widths to accommodate data Default column width is 8.43 characters wide (a little less than one inch)Default column width is 8.43 characters wide (a little less than one inch) One or more columns can be adjusted using the Ribbon, the shortcut menu, or the mouseOne or more columns can be adjusted using the Ribbon, the shortcut menu, or the mouse Let me show you what can happen if your column is not wide enough… Microsoft Office 2010-Illustrated

14. Adjusting Column Width Microsoft Office 2010-Illustrated Common column formatting commands Common column formatting commands Page 58

15. Adjusting Column Width Page 59 Microsoft Office 2010-Illustrated Resize pointer Format button Preparing to change the column width

16. Inserting and Deleting Rows and Columns When you insert a new row, the contents of the worksheet shift down from the newly inserted rowWhen you insert a new row, the contents of the worksheet shift down from the newly inserted row When you insert a new column, the contents of the worksheet shift to the right of the new columnWhen you insert a new column, the contents of the worksheet shift to the right of the new column Microsoft Office 2010-Illustrated

17. Inserting and Deleting Rows and Columns Excel inserts rows above the cell pointer and columns to the leftExcel inserts rows above the cell pointer and columns to the left Insert multiple rows or columns by selecting the same number of row or column headings to be insertedInsert multiple rows or columns by selecting the same number of row or column headings to be inserted Microsoft Office 2010-Illustrated

18. Inserting and Deleting Rows and Columns Microsoft Office 2010-Illustrated Entire row option button Insert dialog box Insert dialog box Page 61

19. Inserting and Deleting Rows and Columns When you delete a row, the contents of the worksheet shift upWhen you delete a row, the contents of the worksheet shift up When you delete a column, the contents of the worksheet shift to the leftWhen you delete a column, the contents of the worksheet shift to the left Delete multiple rows or columns by selecting all of the row or column headings to be deletedDelete multiple rows or columns by selecting all of the row or column headings to be deleted Microsoft Office 2010-Illustrated

20. Applying Colors, Patterns, and Borders You can add enhancements such as colors, patterns, and borders by using:You can add enhancements such as colors, patterns, and borders by using: Border and Fill Color buttons in the Font group on the Home tab of the Ribbon and on the Mini toolbar, orBorder and Fill Color buttons in the Font group on the Home tab of the Ribbon and on the Mini toolbar, or Fill tab and Border tab in the Format Cells dialog boxFill tab and Border tab in the Format Cells dialog box Microsoft Office 2010-Illustrated

21. Applying Colors, Patterns, and Borders Cell styles are pre-designed combinations of formatting attributesCell styles are pre-designed combinations of formatting attributes Use the Cell Styles button in the Styles group on the Home tabUse the Cell Styles button in the Styles group on the Home tab Similar to the Quick Styles in Word.Similar to the Quick Styles in Word. Microsoft Office 2010-Illustrated

22. Applying Colors, Patterns, and Borders Microsoft Office 2010-Illustrated Font Color list arrow Cell styles button Cell A1 previewed Live Preview of fill color Shows you how it will look before you actually color it. Fill Color list arrow

23. Applying Conditional Formatting Excel can format cells based on specific resultsExcel can format cells based on specific results Automatic application of formatting attributes on cell values is called conditional formattingAutomatic application of formatting attributes on cell values is called conditional formatting Different formats are automatically applied if the data meets conditions you specifyDifferent formats are automatically applied if the data meets conditions you specify Microsoft Office 2010-Illustrated

24. Applying Conditional Formatting Data bars are a type of conditional formatting that visually illustrate differences among valuesData bars are a type of conditional formatting that visually illustrate differences among values Microsoft Office 2010-Illustrated

25. Applying Conditional Formatting Microsoft Office 2010-Illustrated Previewing a data bars in a range Page 65 Data bars

26. Applying Conditional Formatting Microsoft Office 2010-Illustrated Between dialog box Input boxes Format when conditions met

27. Applying Conditional Formatting Microsoft Office 2010-Illustrated Worksheet with conditional formatting

28. Renaming and Moving a Worksheet By default, an Excel workbook initially contains three worksheets, named Sheet1, Sheet2, and Sheet3By default, an Excel workbook initially contains three worksheets, named Sheet1, Sheet2, and Sheet3 To move to another sheet, click its sheet tabTo move to another sheet, click its sheet tab Microsoft Office 2010-Illustrated

29. Naming and Moving a Sheet To make it easier to identify the sheets, you can rename each sheet and add color to the tabsTo make it easier to identify the sheets, you can rename each sheet and add color to the tabs You can change the order of sheets by dragging the sheet tabsYou can change the order of sheets by dragging the sheet tabs Microsoft Office 2010-Illustrated

30. Naming and Moving a Sheet Microsoft Office 2010-Illustrated Moving the Budget sheet Sheet relocation pointer Sheet1 renamed

31. Checking Spelling Spelling checker scans the worksheet and flags possible mistakes and suggests correctionsSpelling checker scans the worksheet and flags possible mistakes and suggests corrections To check other worksheets in a workbook, display the worksheet and run the spelling checker againTo check other worksheets in a workbook, display the worksheet and run the spelling checker again Add words that are spelled correctly but are not recognized by the spelling checkerAdd words that are spelled correctly but are not recognized by the spelling checker Microsoft Office 2010-Illustrated

32. Checking Spelling Microsoft Office 2010-Illustrated Misspelled word Replacement word suggestions Spelling English (U.S.) dialog box

33. Summary Format valuesFormat values Change font and font sizeChange font and font size Change font styles and alignmentChange font styles and alignment Adjust column widthAdjust column width Insert and delete rows and columnsInsert and delete rows and columns Microsoft Office 2010-Illustrated

34. Summary Apply colors, patterns, and bordersApply colors, patterns, and borders Apply conditional formattingApply conditional formatting Rename and move a worksheetRename and move a worksheet Check spellingCheck spelling Microsoft Office 2010-Illustrated