1. Project Management update Peter Mosinskis T&C Project Supervisor December 2010

2. Why? Capacity Communication Quality of Service

3. Goals Better strategic decisions Predictable outcomes Correct problems Stay limber

4. Strategies 2010-2011 AY Business practices Forms Communication ▫Web site ▫Project repository ▫Project calendar Metrics & project data Self-assessment

5. Project Process IntakePlanning Execution & Monitoring Closure & Hand-Off

6. High-level information Preliminary approval Archive & publish

7. What is a project? Temporary Defined start Defined end Measurable results

8. Step 1. New Request http://www.csuci.edu/it/projects

9. Step 2. Assign Staff to Request T&C Manager Project Lead

10. Step 3. Project Lead Gathers Data What needs to be done? Why is it important? When does it need to be completed? Who needs to be involved? Who will be affected?

11. S, M, XL Project Requests DescriptionT&C staff timeProject Size / Complexity Class 110 to 30 hoursSmall / Simple Class 231 to 100 hoursMedium / Medium Class 3100+ hoursLarge / Complex

12. Project Charter

13. Step 4. Review and approval Class 1: T&C manager Class 2 & 3: CIO Review ▫T&C Project Review Board ▫ITPPC

14. Step 5. Archive and publish Add charter to repository Update project calendar as necessary

15. Project Intake Outputs Project Charter Initial commitment Approval to proceed to Project Planning

16. Intake Planning Execution & Monitoring Closure & Hand-Off Minimum: scope & timeline Class 2 & 3 = more info Approval to execute

17. Where we are now Business practice development Forms & templates Web site: www.csuci.edu/it/projects/www.csuci.edu/it/projects/ T&C Project Supervisor

18. Where we are going Refined business practices Common templates Collaboration tools Metrics

19. Initial Metrics # of projects started # of projects completed # of projects completed on time # of Class 1/2/3 projects Total work hours per project # of projects in support of T&C strategic plan

20. T&C Projects web site http://www.csuci.edu/it/projects

21. Questions? peter.mosinskis@csuci.edu 805-437-8587 www.csuci.edu/it/projects