1. Aidmatrix National Donations Management Network February 10, 2010

2. Right Aid to the Right People at the Right Time
Challenge:
In times of disaster, there is need for goods, services and volunteer time to help alleviate suffering and put those affected on the road to recovery
At the same time, the outpouring from the community with offers of products and time often is overwhelming and unfocused
People turn to their Federal and State/Local governments for answers
Need:
The Aidmatrix National Donations Management Network efficiently connects Federal and State/Local Governments, the Private Sector and the Voluntary Sector to
Match these donation offers with appropriate voluntary agencies
As well as to process the unneeded offers with respect and courtesy
Provide the Private Sector visibility into the actual needs of the relief efforts

6. Easy to Receive, Inventory and Distribute?

7. FEMA’s Vision of Donated Goods Management
Leverage Standard Best Practices
Incorporate principles of Volunteer and Donations Management
Easy, user friendly
Connect all
Elements of donation management
All stakeholders
Transparent to donors and recipients
Interface with existing technologies - Web 2.0 services
Real time visibility
Structured Roles Workflow in getting the work done.
Free to FEMA state & local governments and volunteer agency partners

8. Aidmatrix Role Listen to emergency response community
Tools for the community designed by the community
Not a traffic cop
They do not manage donation offers
Build infrastructure to facilitate communications

10. Donors Contribute Unsolicited FEMA & State Digital Hubs
The program serves as the formal USA National Donations Management Network link among the private, public and voluntary sectors
Donors Contribute Unsolicited
Financial
Support
Services/
Volunteer Time
Products
Transportation
FEMA & State Digital Hubs
Washington Portal
Recipients Can Request Specific Needs

11. Media/Public Interest Allocates/Matches Offers
Donation Process
Event
Cash
Donors
Aidmatrix
Network
Goods/Service
Volunteer Time
Media/Public Interest
DCT
Allocates/Matches Offers
Shipping
DCT Activated
Receiving
Agency
Partners
Distribution
Affiliation

12. Disaster Tool Kit Undesignated Cash
Links to National and State VOAD donate now web pages
Unsolicited Goods
In-Kind to donate goods and publish needs
Unaffiliated Volunteers
Volunteer Module to support volunteer reception center
Multi-Agency Warehouse
Support receiving, shipping and shopping

13. Volunteer and Donations Management System
Receive Donations Offer
Incident Occurs
Identify Needs
Manage Information
Educate the Public
Negotiate with Donors
Solidity Partnerships with Donors
Manage Logistics
Provide Assistance to Survivors

14. In-Kind Product Donations Offers and Needs
Public can make a donation offer unsolicited or directly against a need
Automatic notifications during process steps
The Non-Profit can enter product and transportation needs
The administrator (allocator/matchmaker) can view and publish needs to the public and other portals
Match offers with needs by assigning to the agency partners
Registered Donor
Preferences
Custom Needs Reporting
Preference Settings
Ability to select default answers to question

15. Enter a Product Need
You can let donors know exactly what an entity needs, by entering a Product Need. In the system, Enter a New need under Needs of the Toolbar. When an organization donates to fulfill that need, the system will notify the requestor via .
Hint: Donors are more likely to give if they know how the goods will be used. When making a request for a Need, make sure you provide as much information about the need as possible.

16. Transportation Need
Aidmatrix has partnerships with transportation providers across the country
If transportation is needed with a request, all you need to do is click on the Truck icon on the donation’s line item.
If you need transportation for an item that is not listed on the Aidmatrix system, you go to the Needs section and enter Transportation Need.
Hint: The more complete the transportation request is, the more likely that a transportation provider will respond. Provide as much detail as possible.

17. Financial Contributions
A means to “vet” organization activity in the support of recovery efforts.
Quickly provide links to VOAD organization donate now pages.
Randomized listings to eliminate bias.
Education opportunities on donating to faith based or non-profit groups.

18. Warehouse Management When Needed
Aidmatrix is a tool designed to maintain an inventory.
Disaster relief.
Simple to use.
Tracks inbound and outbound goods.
Reports
Donors
Recipients
Can share real time inventory levels with partners

19. In-Kind - Needs
Non-Profits can enter in product and transportation needs.
The administrator can review and publish to the public and other portals.
Ability to register potential donors to get s of specifics item types.

20. Volunteer Management
Scheduled to be phased in over the next 18 to 24 months.
First Phase
Registration to support Volunteer Reception Center
Single or Multi Partner Redirect
Education Page

21. Summary
Washington has decided adopt Aidmatrix as the platform for the State in the management of donated goods and volunteer services.
FEMA supports and funds the Aidmatrix National Donation Management Network.
80% of States have entered into MOU with Aidmatrix.
Washington is the final State in FEMA Region X to adopt Aidmatrix for managing donated goods and services.
WAVOAD strongly encouraged the State of Washington to adopt Aidmatrix as a donations portal.
The Washington State Department of General Administration just finished negotiating an MOU agreement with Aidmatrix.
Implementation will start this month with Aidmatrix.
Training sessions scheduled for February 24th & 25th.

22. Questions? Robert Bippert Emergency Programs Manager (360) 902-7356