1. 1 Academic Senate May 16, 2011 Pre-award Implementation The Principles Proposed Governance Performance/Metrics Programmatic Groupings for Pre-award Teams Timeline Cost Estimates, Funding Options Next Steps 1

2. 2 Principles Provide faculty with a pre-award expert, Research Services Coordinator (RSC) Single individual to partner with faculty on an ongoing basis Trained and certified - signature authority Back-up during times of peak workload, absences Minimize PI’s time spent on pre-award administration Move the institutional review/signature authority as close to the PI as possible Continuous monitoring of performance metrics 2 Pre-award Implementation

3. 3 3 Research administration is a critical process which supports our investigators who generate over $1B/year in income (our second-largest income source is grants/contracts) T ODAY F UTURE S TATE Contracts & Grants 29.5 FTE RSA Department Pre-award Teams and C&G Dept PI RSA Departmenttment RSA Department RSA Department PI 122 FTE 151.5 FTE 110.5 FTE Transition – 93.5 FTE End State Department RSC

4. 44 Department Pre-award Team Cluster Director 10 Pre-award Teams Team Manager RSCs RSC associates Office of C&G provides specialty support Oversight Council School Representatives providing strategic focus: overall service delivery, effectiveness of model, budgetary oversight, compatibility with all OE efforts Proposed Governance Configuration of department groupings will vary depending on workload and programmatic grouping Office of AVC Steering Committee composed of Department representatives ensuring effective pre-award service for their faculty TBD

5. 5 Performance and Metrics Performance plan is robust & multi-pronged Collecting & analyzing qualitative faculty surveys, RSC surveys, MSO interviews Collecting ‘hard metrics’ on workload, customer service level agreements, structure and financial efficiencies Separate but equally robust evaluation plan for the RSC training program Continuous process improvements 5

6. 6 Suggested Programmatic Groupings TeamProgrammatic Grouping Teams A & BSOP, SOM Basic Sciences Mission Bay Team CSON, SOM Population Sciences, and EVCP (except LPPI), University Relations Team DSOD, SOM Basic Sciences Parnassus Teams E & FSOM Department of Medicine and SOM Non-Procedural 3 Teams G & HSOM Peri-Operative Teams I & JSOM Non-Procedural 1 & 2 and LPPI 6 Each team volume is approximately 400 to 600 proposals per year

7. 7 Timeline Phase I Rolls Out August 2011 11 Volunteer Departments Clinical Pharmacy Emergency Medicine Radiation Oncology Helen Diller Family Comprehensive Cancer Center Proctor Foundation MS Fresno Medical Education Program Institute for Global Health and Global Health Sciences Urology Physiological Nursing Family Health Care Nursing Community Health Systems Phase II April 2012; Phase III July 2012; Phase IV November 2012 Cluster Director search underway; Training Manager hired; Phase 1 RSC team positions are posted; additional RSCs will be hired and trained to fill transitional needs in Departments 7

8. 8 Cost Estimates 8 Total Estimated Pre-award Service Delivery* Shared Service Teams Training Contracts & Grants $12,800,000 Subtract estimated portion from EVCP$ 2,300,000* Total Estimated Costs Allocated to Schools/Departments $10,500,000** *Current Expenditures for EVCP = $2,700,00 **Current Expenditures, as self reported by Departments, = $12,041,000

9. 9 Funding Options Recharge 1. By Proposal Disincentive to submit? Variable cost vs. complexity of proposal? Administratively burdensome 2. By Research Faculty Significant challenges in counting PIs Differentiate faculty/non-faculty? Administratively burdensome Indirect Cost Recovery 1. Use indirect cost recovery $ that go to the Schools to pay for pre-award services Reduced ICR $ to departments Eliminates recharges 9

10. 10 Next Steps Hire Pre-award Cluster Director Interview and hire Phase I Team Hire and train ‘floater’ RSCs Continue to develop training program Finalize pricing and funds flow Conduct Faculty satisfaction survey Work closely with Phase I departments to ensure smooth transition Identify departments for subsequent phases 10