1. TOPIC #1 TERMINATIONS: WHEN AND HOW TO INVOLVE DLS Lunch-n-Leaves Disability & Leave Services

2. Leave Types Handled by DLS VDI  Employee own health FTD  Family care  Bonding LTD  Employee own health  Disability exceeds 90 cumulative days WC  Employee own health, work related  Recommend approval by Risk Management before proceeding DLS Lunch-n-Leaves 1/20/2011 2

3. Things to Keep in Mind Unpaid LOA  Probably no final pay, but should be checked with DLS Paid LOA  Will need final pay entries by DLS Is there an outstanding overpayment from current or prior leave?  Do you want to pursue?  will it be deducted from final pay?  Will department waive?  If so, advise DLS DLS does not “approve” terminations DLS Lunch-n-Leaves 1/20/2011 3

4. First Steps: Department Sample Term Web Form VDI / FTD 1 Is employee on active medical or family LOA? If yes, email or call DLS to advise of impending termination 2 Create Termination Web Form Add “Comments” Check “Save As Draft” 3 Send email to DLS with “TI” # DLS Lunch-n-Leaves 1/20/2011 4

5. Next Steps: DLS DLS – HR - Payroll VDI / FTD 4 Calculate vendor benefit and accrual supplement for partial pay period if needed 5 Add disability final pay instructions for Payroll to “Comments” 6 Complete Final Pay tab DLS Lunch-n-Leaves 1/20/2011 5 7 Uncheck “Save as Draft” Save 8 Web form is routed to HR Approver for approval 9 Following approval, Payroll will load the form and process payment

6. Termination Tab Final Pay Tab DLS Lunch-n-Leaves 1/20/2011 6 Sample Termination Web Form – VDI/FTD

7. Transaction Info Tab Approvers Tab DLS Lunch-n-Leaves 1/20/2011 7 Sample Termination Web Form – VDI/FTD

8. Timecard for Termination Pay Period DLS Lunch-n-Leaves 1/20/2011 8

9. Final Paycheck Summary DLS Lunch-n-Leaves 1/20/2011 9

10. Process Map: VDI/FTD Alert DLS of intent to terminate EE Initiate web form Save as draft Send email and TI# to DLS Department Enter DLS payment info in “Comments” Complete final pay tab Uncheck ‘save as draft’ and save form DLS Approval by Dept HR Routed to Payroll queue Approver Process final pay Load web form Payroll DLS Lunch-n-Leaves 1/20/2011 10

11. LTD Term Web Form Reason Code must be “LTD” LTD Terminated with Benefits Action Code must be “Term w/Ben” 11 DLS Lunch-n-Leaves 1/20/2011

12. Process Map: LTD Alert DLS of intent to terminate EE Initiate web form Save as draft Send email and TI# to DLS Department Restore Comp/Hrs if necessary Enter DLS payment info in “Comments” Complete final pay tab Uncheck ‘save as draft’ and save form DLS Approval by Dept HR Routed to Payroll queue Approver DLS Lunch-n-Leaves 1/20/2011 12

13. Process Map: LTD (continued) Process final pay Advise DLS when check is processed Payroll Send notice to Benefits Change position # Load web form DLS DLS Lunch-n-Leaves 1/20/2011 13

14. MANAGER PATTI SMILOVITZ 6-1196 LEAVE ANALYSTS LAURIE JAROCKI4-9734ALPHA: A - G RUBI PAREDES4-0120ALPHA: H - K NICOLE PEIXOTO 1-1479ALPHA: L - Q WENDY FREEMAN5-1024ALPHA: R – Z DLS EMAIL ADDRESS:HRLEAVES@STANFORD.EDU DLS Lunch-n-Leaves 1/20/2011 14 Contact DLS