1. Women in Agriculture Educators’ Conference Baltimore, MD March 23-25, 2010

2. It’s Work Being An Employer!

3. Chuck Schwartau University of Minnesota Extension cschwart@umn.edu

4. Program Design Target Audience –First-time employers –Small employers with little experience in HRM Purpose –Learn essential legal matters necessary to be in business as an employer –Point out resources available to stay in compliance with laws and regulations –Help make HRM a little less imposing

5. Audiences Reached Annie’s Project classes Farm consultants with influence on many farms Dairy farmers at Midwest Dairy Expo Program coordinators for Minnesota Dairy Initiative Farmers of many different sized farms

6. SS-4 Application for Employer Identification http://www.irs.gov/pub/irs-pdf/fss4.pdf http://www.irs.gov/pub/irs-pdf/fss4.pdf Before opening business

7. Apply for EIN http://www.irs.ustreas.gov/businesses/small/article/0,,id=102767,00.html http://www.irs.ustreas.gov/businesses/small/article/0,,id=102767,00.html

8. Business Registration – Form ABR On-line https://www.mndor.state.mn.us/er/ctrl/WelcomeController

9. I-9 Employment Eligibility Verification http://www.uscis.gov/files/form/i-9.pdf Other sites offer the I-9 for free as well http://www.uscis.gov/files/form/i-9.pdf Within 3 days of hire

10. I-9 Instructions

11. Now requires a current passport!

12. http://www.osha.gov/pls/epub/wageindex.download?p_file=F6844/I9_Handbook.pdf

16. FAQ – “How long do I need to keep the I-9’s?” “…Employers must retain completed I-9’s for three years after the date of hire or one year after the date employment ends, whichever is later.”

17. W-4 http://www.irs.gov/pub/irs-pdf/fw4.pdf

18. 8109 -- Tax Deposit Form

19. 943

20. IRS Business Resources www.irs.gov

21. IRS – Starting a Business http://www.irs.gov/businesses/small/article/0,,id=99336,00.html

22. Beware of the Unnecessary!!! Get Federal Tax ID/Employer Identification Number (EIN) Now for $9.99. Pay only $9.99 for your first Tax ID and receive unlimited additional Tax ID's for FREE! You can obtain the EIN for free yourself – don’t pay someone else to do it for you!!!

23. New Hire Reporting http://newhire-reporting.com/MN-Newhire/default.aspx http://newhire-reporting.com/MN-Newhire/default.aspx Within 20 days of hire

24. Poster Page: Workplace Poster Requirements for Small Businesses and Other Employers http://www.dol.gov/oasam/programs/osdbu/sbrefa/poster/matrix.htm “Some of the statutes and regulations enforced by agencies within the Department of Labor require that posters or notices be posted in the workplace. The Department provides electronic copies of the required posters and some of the posters are available in languages other than English. Please note that posting requirements vary by statute; …For information on coverage, visit the Employment Laws Assistance for Workers and Small Business (elaws) Poster Advisor. You may also contact the Office of Small and Disadvantaged Business Utilization, for assistance with these notice requirements.Employment Laws Assistance for Workers and Small Business (elaws) Poster Advisor To obtain posters or for more information about poster requirements or other compliance assistance matters, you may contact the U.S. Department of Labor...”

25. Mandatory Posters http://www.doli.state.mn.us/posters.html http://www.dol.gov/oasam/programs/osdbu/sbrefa/poster/matrix.htm http://www.doli.state.mn.us/posters.html http://www.dol.gov/oasam/programs/osdbu/sbrefa/poster/matrix.htm

26. More Posters Family Medical Leave Act Polygraph Protection Act Your Rights Under the Fair Labor Standards Act Details of Federal Minimum Wage, Overtime Pay and Child Labor Laws Notice to Employees Working on Federal or Federally Financed Construction Projects Notice to Employees Working on Government Contracts (Service Contracts or Public Contracts)

27. Unemployment Ins. Info. http://www.uimn.org/ Look for specific ag exclusions

28. Worker’s Compensation http://www.doli.state.mn.us/workcomp.asp

29. Dept of Labor & Industry (DOLI) http://www.doli.state.mn.us/

30. Forms and Filing Guide

31. http://www.uimn.org/tax/forms/employment_tax.pdf

32. This publication is to provide farm employers and others with a brief summary and update of current (2009) laws and regulations related to farm labor in Minnesota. For further information, contact the agencies listed. Rules and regulations change from time to time and keeping up to date is a responsibility of the employer.

33. It’s Work Being An Employer!

34. Questions or Discussion?

35. Thank You Chuck Schwartau cschwart@umn.edu