1. ©Education Service Center, Region 20 ED JOBS FUND -287 Education Service Center, Region 20 May 13, 2011

2. ©Education Service Center, Region 20 The Big Question… Yes, but…

3. ©Education Service Center, Region 20 Ed Jobs Fund Is just that… a ‘job’ ---- personnel cost, fund…. at the School-Level only.

4. ©Education Service Center, Region 20 Key Points Fund 287 – Must be accounted for as separate funds Grant Period – August 2010 through September 2012 Application Uses the Provisions and Assurances from the SFSF Application Funds remaining from 2010-2011 will remain for 2011-2012 (an additional year of funding through the Tydings Amendment) Must have CAGE # and register via CCR.gov - In place with SFSF, but have to renew every 12 months.

5. ©Education Service Center, Region 20 School-Level Personnel Only… Funds must be used for SCHOOL-Level personnel- related activities only. Retain existing school-level employees Recall or rehire former school-level employees Hire new school-level employees (early childhood, elementary, secondary) The focus, but not only options….. B-7 How does TEA/auditor know who is school-level? PEIMS Organization Codes! So, these individuals must be employees of the LEA.

6. ©Education Service Center, Region 20 School-Level Personnel May Include TeachersPrincipalsAsst. PrincipalsAcademic Coaches In-service Teacher Trainers Classroom AidesCounselorsLibrarians SecretariesSocial WorkersPsychologistsInterpreters Physical Therapists Speech TherapistsOccupational Therapists Information Technology Personnel NursesAthletic CoachesSecurity OfficersCustodians Maintenance Workers Bus DriversCafeteria Workers

7. ©Education Service Center, Region 20 Expenditures to Include Salaries Performance bonuses Health insurance Retirement benefits Incentives for early retirement Pension fund contributions Tuition reimbursement Student loan payment assistance Transportation subsidies Childcare expenses An LEA may use Ed Jobs funds to pay the costs of benefits (and other costs noted here) of school- level employees, even if the salaries of those individuals are not paid with Ed Jobs funds. Administrative and Indirect Costs are Unallowable.

8. ©Education Service Center, Region 20 District-Level Employees No expenditures (salaries and other related costs) may be paid for district-level employees. Employees with split duties (district and school-level) may be paid for their share of school-level duties … BUT Time and Effort is required to document the school- level share.

9. ©Education Service Center, Region 20 Supplement Not Supplant Does not apply to LEAs May use monies to fund personnel and related costs which were paid through local/state/federal funds. – No supplant issues if paid through local/state!

10. ©Education Service Center, Region 20 Early Retirement / Early Resignation Incentives LEAs must meet specific criteria to use Ed Jobs funds for such incentives. The criteria are: (1) the LEA establishes a written policy or has an employer- employee agreement; (2) the only individuals that receive a retirement incentive paid from Ed Jobs funds are employees that have provided educational or related services at the school level; and (3) the use of the retirement incentive will directly or indirectly save or create jobs at the school level.

11. ©Education Service Center, Region 20 Local, State, or Federal?? If Ed Jobs funds are being used to pay staff in positions that would normally be supported with state or local funds, then those staff, even though supported with federal Ed Jobs funds, should be considered to be supported with state and local funds. If, however, Ed Jobs funds are being used to pay staff in positions that would normally be supported with other federal funds, those staff should be considered to be supported with federal funds. Prior expenditures define the fund-type for existing employees.

12. ©Education Service Center, Region 20 Comparability Requirements for Title I, Part A When determining whether its Title I schools meet the comparability requirement, an LEA with staff who are supported with Ed Jobs funds should assess how each position would be funded were Ed Jobs funds not available. School staff paid with Ed Jobs funds who are in positions that would ordinarily be supported with state or local funds and would ordinarily be included in comparability determinations should continue to be included in those determinations. On the other hand, school staff paid with Ed Jobs funds who are in positions that would otherwise be supported with other federal funds, with the exception of the Impact Aid funds (SFSF funds when those funds are used for activities authorized by Impact Aid), would continue to be excluded from comparability determinations. An LEA should include an explanation of how it treats school staff paid with Ed Jobs funds in the comparability procedures.

13. ©Education Service Center, Region 20 MOE for Title I, Part A For the purpose of meeting MOE requirements, Ed Jobs funds are treated the same as funds provided by the SFSF program. LEA may treat expenditures from SFSF & Ed Jobs Fund programs that are used for elementary, secondary, or postsecondary education as non-Federal funds for the purpose of any requirements to maintain fiscal effort under any other program that the USDE administers, including Title I, Part A.

14. ©Education Service Center, Region 20 Accounting Draw Down Rules - The standard cash management rules apply to Ed Jobs funds. An LEA may not draw down any Ed Jobs funds from TEA’s Expenditure Reporting (ER) system unless the LEA intends to pay out the funds within three business days of receipt of funds. FAR fund code 287 is used to account for Ed Jobs funds in a separate tracking system.

15. ©Education Service Center, Region 20 ARRA Quarterly Reporting for 287 LEAs must fulfill the reporting requirements under Section 1512 of ARRA via Quarterly Reports. Will include the number of FTEs saved and created Begins with Quarter ending June 30 th regardless of whether any Ed Jobs funds have been expended or any funds have been drawn down in ER as of that date. If funds are not used in 2010-2011, the Quarterly Report must still be submitted with ‘0’ figures. Only personnel costs are allowed and reported.

16. ©Education Service Center, Region 20 Additional Reporting States will submit annual Ed Jobs reports to the USDE that include information on the number of education personnel impacted by the program. What does this mean for LEAs?

17. ©Education Service Center, Region 20 Audits/Montoring LEAs will be monitored and/or audited to ensure LEAs used Ed Jobs funds in accordance with the statute; complied with all fiscal requirements, including proper accounting for and tracking expenditures and cash management; and complied with maintaining documentation for reporting jobs under ARRA Section 1512.

18. ©Education Service Center, Region 20 Questions/More Information Sheila Collazo sheila.collazo@esc20.net 210.370.5481 Taylor Stephenson taylor.stephenson@esc20.net 210.370.5699 Larry Stavinoha larry.stavinoha@esc20.net 210.370.5603