1. Bahrain- 2nd March 2010 The Vetting Committee
INTERTANKO Latin American Panel
Cartagena, Columbia.
01 November 2011
The Vetting Committee
Bahrain- 2nd March 2010
Michael Wilson
President – Laurin Maritime USA
Chairman - INTERTANKO Vetting Committee
Capt. Howard Snaith Master Mariner. FNI.
Director Marine, Ports, Terminal, Environment & Chemical Section
INTERTANKO

2. The Vetting Committee – The Work of the Vetting Committee –
Its Membership; Its Goals and Objectives.
The Work of the Vetting Committee –
Recent past and present.
Leading the way; Making a difference

3. Maintain close working relations with…
The Vetting Committee – Its Goals and Objectives.
Class societies
Main Aims
Maintain close working relations with…
OCIMF/CDI
INTERTANKO members’ interests
PSC
The Vetting Committee
Other INTERTANKO Committees
PSC
USCG Charterers
P&I Clubs
Underwriters
Terminals
etc
INTERTANKO Databases
long-term goal to reduce the proliferation of multiple inspections.
I will provide you with a brief outline-overview of the Vetting committees Aims and how the committee goes about achieving its aim.
1. AIMS AND OBJECTIVES
INTERTANKO’s Vetting Committee’s aim is to foster INTERTANKO members’ interests in relation to inspections and screenings undertaken and performed by Port State Control, the United States Coast Guard, oil and chemical charterers, P&I Clubs, hull underwriters, and terminals, etc. with the long-term goal to reduce the proliferation of multiple inspections.
To this end the Committee will:
1.1. Promote recognition for the statutory work performed by the Classification Societies with an emphasis on the IMO enhanced programme for the survey of oil tankers, e.g. The Enhanced Survey Programme (ESP), and the Condition Assessment Programme (CAS).  
1.2.  Promote recognition for owners’ maintenance programmes and self-assessment schemes.
1.3 Maintain an open dialogue with OCIMF/CDI and the oil and chemical companies to encourage input of INTERTANKO’s ideas.
1.4 Participate in relevant industry work pertaining to TMSA.
1.5 Produce relevant TMSA benchmarking systems for the benefit of INTERTANKO members.
1.6.  Encourage co-operation and harmonisation between ship vetting systems.
1.7 Encourage the harmonisation of PSC targeting systems and the sharing of PSC detention information to assist with enhanced targeting.
1.8 Encourage the harmonisation of PSC training standards.
1.9 Promote and encourage methods to maintain the integrity of PSC.
Encourage the use of CDI or SIRE by charterers, Port State Control and others to reduce the number and scope of inspections. 
2.00 Promote and encourage the use of INTERTANKO’s Terminal Vetting database
2.01 Share the information collated from INTERTANKO’s vetting inspection and PSC inspection feedback forms with interested parties who can use the information to continually improve.
2.02 Ensure that work of this group assists in achieving the long-term goals of INTERTANKO.
VIFF/PSC
CARP
Terminal Vetting
Leading the way; Making a difference

4. “Smart Vetting Working Group”
Objectives & updates:
The One Stop Shop Concept /Terminal Acceptance: We have raised the concept of formation of a common marine assurance “system” (not methodology), which would be accessible and useable by each party concerned in the screening process.
Advising of Non Acceptance: We have raised the issue regarding provision of information to owners to enable them to address, what may be identified as outstanding in a prompt manner.
Conditions of Class: - Transparency to report or not to report? Major survey of members 53% response validating concerns (submitted to OCIMF GPC discussions)
Reward Systems to Reduce Inspections: Exploration of establishing further reward systems to benefit good owners.
Linking TMSA and the VIQ: The group undertook a review of the leading and lagging indicators between the VIQ and TMSA- potential benefits from linking TMSA with the VIQ could result in a further shift to more self assessment.
Officer Matrix Requirements: SIRE and CDI have advised that they are planning to seek information from owners regarding officer training systems in their respective forthcoming revised VIQ’s
Port State Use of SIRE & CDI reports: We are reviewing the development of systems to increase the current low usage of SIRE and CDI reports by the Port State Control Authorities (Reduce the number of inspections and better target sub-standard ship)
INTERTANKO Guide for Engaging Independent Ship Inspectors: Raised with SIRE: Potential for greater usage of our standard set of guidelines when engaging independent ship inspectors,
Reporting to Oil/Chemical Companies: We have investigated and provided information to members regarding advice pertaining to “discoverability” in association with reporting incidents to oil and chemical companies and we are in discussion with OCIMF on this subject.
OCIMF Committees: Assessing several concepts proposed
Now the work of the committee –
Ideally the members would like to achieve and work with a marine assurance system which we call “SMART VETTING” – essentially this is a system where the ships, the crews and their owners work to a common system which causes minimum pressures as a result of vetting inspections.
It is our aim to achieve high quality shipping which results in “ZERO ACCIDENTS” – “ZERO POLLUTION” and “ZERO DETENTIONS”
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Although many issues related to SMART vetting are dealt with within the totality of the work of the vetting committee, it has been decided at the committee’s last meeting to focus primarily on vetting and screening related matters which are particular to the chemical parcel tanker trade. The committee will therefore be coordinating with the INTERTANKO Chemical tanker committee and issuing a questionnaire to its members in order to pinpoint the primary issues and concerns
Leading the way; Making a difference

5. Winner of the Seatrade Awards 2009 for “Investment in People”
Tanker Officer Training Standards (TOTS) working group
Winner of the Seatrade Awards 2009 for “Investment in People”
Ongoing Recognition as an Industry Standard
Wider use of e-TOTS version available from Seagull
Objectives – Ease Compliance with Officer Matrix Requirements
Contact our publishers Marlin for E-TOTS and Paper version of TOTS
TOTS was awarded the SEATRADE award in 2009.
TOTS continues to be accepted as an industry standard, demand for both e-TOTS and the paper versions of TOTS also continues to grow along with the number of accredited training centres on a global basis who run element 4 of TOTS with regards to the simulator training and simulator verification sections for cargo operations regarding oil chemical or crude oil operations
Leading the way; Making a difference

6. 9th Edition Available as both
Objectives
Collect information from the Oil Majors & PSC
Prepare and publish the information, making it available to the INTERTANKO membership.
Consider other material which may assist members in dealing with vetting issues.
The Future:
9th edition Scheduled for Autumn 2011 has just been published.
Seafarers Vetting Guide scheduled for Autumn (NEW)
The new edition has been completed and published this is available to order from the INTERTANKO website – as an e-book or in hardcopy.
A new vetting training book is also planned and on scheduled aimed at training seafarers in vetting with an accompanying CD Rom for publication in Autumn 2012.
9th Edition Available as both
e-Book and Hard Copy.
Leading the way; Making a difference

7. Vetting Clause working group
Issue
Vetting clauses abound which are unreasonable and arbitrary and contrary to industry practice.
Objectives
Collect all the clauses, which are in circulation today and publish them with an advisory commentary so that people can know and understand the benefits and pitfalls of each of the clauses.
Developed a balanced model INTERTANKO Vetting clause with Documentary Committee which satisfies Owners & Charterers:
INTERTANKO Vetting Clause Book Released September 2009.
The vetting clause booklet was a combined effort of the INTERTANKO Vetting Committee
Legal & Documentary Committee
Chemical Tanker Committee.
Highly sought after and remains very useful.
Members are recommended to be familiar with the pros and cons of the various vetting C/P which abound in the industry as many owners still fall foul of some of the more robust clauses as they can be frustrated and practically impossible to comply with particular since the change in philosophy regarding “approvals”
Leading the way; Making a difference

8. Terminal Vetting Database
Access now opened to non-members of INTERTANKO, including tanker owners/operators, terminal owners/operators, PSC authorities and others with a legitimate interest in improving safety,
Access to the TVD continues to remain free of charge, although access still requires agreement and compliance with the TVD's terms and conditions of use.
Primary objective remains: The Safety of our seafarers and to benefit all with an active interest in improving the safety of the vessel at the ship shore interface.
The TVD designed with several levels of utility as follows
Company access TVD prior to your vessel calling at the terminal, review previous comments submitted and advise your ship accordingly.
Improve safety at the terminal : If Any ships’ reports a score of “2” or less : (items rated 1-5) (<2 = low)
The terminal is automatically notified, and asked to directly provide “Terminal Comments” within 30 days for entry into the TVD.
A “Low Score Alert” is sent to INTERTANKO and to the Chairman of the TVD Working Group.
INTERTANKO Vetting Committee regularly discusses selected Terminal Vetting Reports (TVR’s) during their bi-annual Vetting Committee meetings.
Access to the TVD continues to remain free of charge, although access still requires agreement and compliance with the TVD's terms and conditions of use.
Primary objective remains: The Safety of our seafarers and to benefit all with an active interest in improving the safety of the vessel at the ship shore interface
Access now opened to non-members of INTERTANKO, including tanker owners/operators, terminal owners/operators, PSC authorities and others with a legitimate interest in improving safety.
Three levels of utility:
1. Review of terminals prior to vessel’s call
2. Operator/Terminal Cooperation on addressing observations
3. Special Handling By Intertanko for Terminals Resisting Cooperation
The idea is simple to make terminals safer for ships and seafarers through a simple two step process
1. Accumulating information 2 Acting upon that information.
You cant do the 2nd without having done the first
So please utilize the system and input your reports it’s a “win-win” situation for all intertanko members and the general enhancement in safety
An XML import facility is available for the TVD
Leading the way; Making a difference

9. “Inspection” working group
“Vetting Inspection Feedback e-database” (VIFF) now meets
SIRE Inspector Compliance Requirements!
Launched May 2010
Updated “PSC Inspection Feedback e-database” (PSCIFF) meets
IMO PSCO code of conduct guidelines!
Launched October 2010
Both provide a means of confidential feedback to INTERTANKO via simple easy online systems which can then be shared confidentially with SIRE or the relevant Port State MoU respectively
It is only fair and reasonable to expect commercial vetting inspectors and port state control officers to be obliged to act and undertake their work in accordance with clear, documented and publicised codes of practice. There are, however, times when the ships' masters and/or operators feel that there may be cause for concern and that compliance with these codes of practice may be in doubt.
Part 1 of the Questionnaire Vetting Inspection Feedback Forms (VIFF): 
Relates to Commercial Vetting inspections. The questions contained within the VIFF have been revised and updated to reflect the SIRE Inspector Code of Conduct.
Part 2 of the Questionnaire Port State Control Inspection Feedback Forms (PSCIFF):
Relates to Port State Control inspections. This feedback form has been revised in accordance to the IMO "Code of Good Practice for Port State Control Officers" as contained in document MSC-MEPC.4/Circ.2.
Objectives :
Provides a confidential mechanism to feed back directly to SIRE
Provides a confidential mechanism to feedback directly to MoU’s and USCG
Help INTERTANKO to help you improve existing systems by completing the simple online e-database feedback form.
XML import facilities will very shortly be available to allow ships to reports directly to the e-databases
Leading the way; Making a difference

10. “Inspection” working group
Vetting Feedback - sample evaluation
Just one example of feedback regarding question 8 of the vetting feedback form
Assimilation of data received from 1/1/2010 to 3/2011.
7% of reports received indicated that a close out meeting was not held following the inspection
Leading the way; Making a difference

11. “Inspection” working group
Vetting Feedback - sample evaluation
A further example of the reports received regarding question 10 in relation to any indications if the vessel was acceptable or not at the time of the inspection
Very worryingly 39% of inspectors provided an opinion on this issue
Leading the way; Making a difference

12. TMSA working group TMSA 2 Gap Analysis Document
Working group produced:
TMSA 2 Gap Analysis Document
TMSA 2 Benchmarking database
Guidance on Change management
The TMSA working group has produced a significant amount of tools for the greater use and benefit of the INTERTANKO membership
A gap analysis document between TMSA and TMSA2
A TMSA2 benchmarking database which is widely used by many members
A Guidance document on change management
Leading the way; Making a difference

13. TMSA working group LTIF AND TRCF
Lost Time Frequency
as per 31 Dec 2010
T. Rec. Case Frequency
as per 31 Dec 2010
LTIF pool average = 1.21 at the end of 2010 and reduction from 1.39 at the end of 2009 which indicates an ongoing improvement.
TRCF pool average = 3.62 at the end of 2010 which is an increase from 3.23 at the end of However please note the spike in the TRCF which we believe is genuine and due to a particular series on incidents with one company, if this is removed however then the TRCF pool average reduces to 3.16 for 2010 which is a reduction from 3.23 when compared with year end 2009 and thus ongoing improvement.
TRCF Pool Average: 3.62
LTIF Pool Average: 1.21
Leading the way; Making a difference

14. TMSA working group CREW & OFFICER RETENTION
Crew Retention Rate (Average 93.6%)
(As per 31/12/2009)
Officer Retention Rate (Average 91.3%)
(As per 31/12/2009)
Officer & Crew retention benchmarking databases are also available
Calculated over a 12 month rolling period
Average crew retention for year end 2010 is 92% a decrease of 1.6% since year end 2009
Average Officer retention for year end 2010 is 95% and increase from year end 2009 of 3.7%
In essence our fleet officer retention is improving but our crew retention is diminishing
Leading the way; Making a difference

15. TMSA working group - VIQ Benchmarking
Launched March 2010
Traffic Light System, incorporating either Red, Yellow or Green, to indicate if the number of SIRE VIQ observations for your fleet are either above or below, the number of SIRE VIQ observations for the collective of the INTERTANKO fleet.
Red = above INTERTANKO fleet average
Green = below INTERTANKO fleet average
Fleet Average Deficiency:
"Total number of deficiencies per SIRE VIQ chapter, divided by Total number of inspections“
12 month rolling period
Confidential
Launched March 2010
The simple Traffic Light System: incorporating either Red, Yellow or Green, to indicate if the number of SIRE VIQ observations for your fleet are either above or below, the number of SIRE VIQ observations for the collective of the INTERTANKO fleet.
Red = above INTERTANKO fleet average
Green = below INTERTANKO fleet average
Yellow = a match to the INTERTANKO fleet average
Leading the way; Making a difference

16. TMSA working group - VIQ Benchmarking “Sample Output Data”
SIRE Chapters
Certification & Documentation
0.5
0.62
0.27
Crew management
0.33
0.3
0.43
Navigation
0.8
0.56
0.84
Safety Management
1.49
1.23
0.91
Pollution Prevention
0.68
0.67
0.44
Structural Condition
0.06
0.17
0.25
Cargo & Ballast System Petroleum
1.03
Cargo & Ballast System Chemical
0.71
Cargo & Ballast System Gas
Mooring
0.78
0.41
Communications
0.14
0.24
0.29
Engine & Steering Compartments
1.05
0.88
General Appearance & Condition
0.51
0.36
This slide shows a “sample” data set only and is not reflective of any entered data
It can be seen that the VIQ benchmarking is divided into the 3 to take into account the 3 VIQ chapters regarding cargo a ballast systems for petroleum, chemical and gas so please take care when entering data.
Again this proves very useful and well used by members
Leading the way; Making a difference

17. ILO 180 Joint working group HEiSC ILO 180 MLC 2006 Guidance Book on
Hours of Work & Rest
Summary / overview of MLC/STCW /ILO180 work and rest hours.
An explanation of the current minimum safe manning certificate
Broad general guidelines regarding manning levels
Guidelines for compliance
Maintaining records/endorsement monitoring/auditing
Watch keeping patterns/Optional watch keeping systems
Providing evidence of compliance for Port State Control (PSC)
NOTE: INTERTANKO Bulletin August 2010: AMSA advised “…..recent incidents in Australian waters, where fatigue appears to have been a factor, have led AMSA to carry out more focussed examination on hours of rest as part of the initial PSC inspection. This may include an examination of other evidence, such as log books…..”
INTERTANKO expects all MoU’s to start to focus on this.
Book Available from
The INTERTANKO book was produced as a joint effort between the vetting committee and the INTERTANKO Human Element in Shipping Committee.
Its critically important members are aware of this and the forthcoming Concentrated Inspection Campaigns which we know will be coming into affect when MLC comes into force so it is vital members are prepared for this and can provided the monitoring and objective evidence regarding compliance
Leading the way; Making a difference

18. Confidential Accident Reporting Platform (CARP) working group
CARP database provides a simple functionality allowing a quick & easy updating of accident data.
Enable members to input their own incident data, on a fully confidential basis whilst allowing INTERTANKO to use the information entered so that:
Objectives:
Feedback to Members
Lessons can be learned and shared.
Similar accidents prevented.
Standardise accident data and categorisation.
Standardise simple accident analysis, root cause, direct cause and corrective actions.
Platform Now Available - Input your reports
Enable members to input their own incident data, on a fully confidential basis whilst allowing INTERTANKO to use the information entered so that:
Objectives:
Establishes a recognised industry platform
Lessons can be learned and shared.
Similar accidents can be prevented.
Establishes an industry standardised series of categories of accidents, direct causes and root causes and corrective actions.
Harness detailed accident data information which is currently not available to INTERTANKO
Address some of the issues which have been highlighted within the wider issue of “SMART vetting" and will assist in the development of common standards for root cause analysis and corrective actions.
Leading the way; Making a difference

19. Thank You!
Questions?
Thank you for your time and attention – Happy to answer any questions.
Leading the way; Making a difference