1. 2015 STAAR training
LATE APRIL ADMINISTRATION

4. This training does NOT replace your requirement of reading the appropriate manuals!!!
DISCLAIMER

5. Test Security and Confidentiality Requirements

6. each test administration
Test Security
Security involves accounting for all secure materials & confidential information
Before
During
After…
each test administration

7. Test Security
Only personnel who meet the requirements to participate AND have been trained AND have signed an oath may have access to secure test materials and information.
District Personnel serving as Testing Monitors at your campus MUST receive this training and sign an Oath!!
Just like any teacher at your campus, District Monitors will have to report any issues to CTC. Contact Pam, if at any point you experience any problems with their monitoring.

8. Test Security
Requires each campus to…
Verify all materials were received and packing lists are correct
Ensure the proper storage of materials when not in use
Maintain proper tracking/transferring of testing materials
Collect and destroy any reference materials/ numbered scratch paper/numbered graph paper/etc after each administration
Return all test booklets AND answer documents to the DTC
Maintain all inventory and shipping records at the campus for at least 5 years

9. Confidentiality
Confidentiality refers to protecting the contents of each:
Test booklet
Answer document
Online assessment
Student authorization

10. Confidentiality
No one may view, reveal or discuss the contents of a
Test booklet
Online assessment
Answer documents
before, during or after a test administration unless permission was first obtained from TEA.

11. No duplication of testing materials or online assessments
Confidentiality
No duplication of testing materials or online assessments
No writing notes about or capturing any portion of the test
Be sure to administer tests exactly as instructed in the manual !!
-Revise campus procedures: How can I be certain that each
T.A. has an Administrator Manual available during a testing
session?

12. Confidentiality Only students may respond to test questions.
Do not reveal or answer any questions relating to the content of the test at any time.
Do not
review student responses
ask a student about test questions
change a student’s answer in the answer document
instruct a student to change their answer
during or after a test administration.

13. Confidentiality
TA’s who view test materials due to providing an accommodation must be reminded that they are viewing secure test materials.
Responding to test questions
Recording information about the test
Scoring the test
Talking about the test
Is strictly prohibited
As a reminder, these individuals are required to sign an additional section of the TA oath upon receiving their specific training.

14. Security Oaths
Test Security Modules certificates must be submitted to the Campus Testing Coordinator
Test administrators, technology staff, and other certified school personnel who assist during testing must be trained and sign an oath.
Office staff, campus security, cafeteria staff, custodians and other personnel who assist during the administration of state assessments must also be trained in test security and campus procedures and sign an oath.

15. Security Oaths
Each oath must be read and completed AFTER the training and BEFORE handling or viewing any secure materials or confidential information
Oaths must be kept on file for at least five years

16. Penalties for Prohibited Conduct
Any person who violates, assists in the violation of or solicits another to violate test security or confidentiality or anyone who fails to report such violation is subject to:
Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term;
Issuance of an inscribed or non-inscribed reprimand;
Suspension of a Texas educator certificate for a set term;
Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently.
Possible criminal prosecution under TEC ξ , Section of the Texas Government Code, and Section of the Texas Penal Code.
Additionally, irregularities resulting in a breach of test security or confidentiality may result in the invalidation of students’ assessments.

17. Testing Irregularities
Serious
Directly or indirectly assisting students with responses to test questions
Tampering with student responses
Viewing secure test content before, during, or after an administration
Discussing secure test content, student responses, or student performance
Scoring student tests, either formally or informally
Duplicating, recording, or capturing electronically secure test content without permission from TEA
Fraudulently exempting or preventing a student from a required state assessment
Testing Irregularities

18. Testing Irregularities
Procedural
Eligibility Error
Student administered the wrong test
IEP Implementation Issue
Student was not provided an accommodation
Improper Accounting for Secure Materials
Student authorizations were not returned to CTC at end of day
Monitoring Error
TA did not verify answers were in correct area of answer document
Other Procedural Errors
TA did not provide students calculators
Testing Irregularities
Verify all documentation carefully before testing!!!

19. Reporting Test Irregularities
Each person is responsible for reporting ANY violation or suspected violation. Campus staff should notify their CTC or DTC if they witness an irregularity or suspect one has occurred. Contact DTC if unsure about whether an irregularity has occurred.

20. Student Cheating
It is a SERIOUS testing irregularity when a student photographs or duplicates secure test content or disseminates this information using an electronic device.

21. Student cheating
If a district determines that a student has been involved in an attempt to cheat on a state assessment, the district is required to invalidate the student’s test. Additional disciplinary action may be taken at the local level in accordance with district policy. Any locally determined disciplinary actions stemming from the cheating must be submitted to TEA. A serious irregularity will need to be filed ONLY if the district determines that adult testing personnel contributed to the cheating. A monitoring irregularity will need to be filed ONLY if the district determines that adult testing personnel did not detect the cheating due to inadequate monitoring.

22. It will be filed as a procedural irregularity.
TIME
REPORTED INCIDENT
OUTCOME
7:45
A student got ill during yesterday’s testing administration. She was sent to the nurse by the T.A. when student came back to classroom her testing time was resumed. However, the T.A. inadvertently allowed for 20 extra minutes of testing time. TA contacted CTC this morning and DTC was notified.
It will be filed as a procedural irregularity.
8:30
All students’ tests in a 4th Grade STAAR –A session were submitted instead of Exited during yesterday’s administration. At 9:15, Pearson was able to resume the testing session.
All students were able to continue testing.
Procedural Irregularity will be filed.
9:40
CTC provided two different testing booklet forms to a TA scheduled to administer an oral administration to a small group.
A procedural irregularity will be filed.
10:04
Students received wrong list of frequently misspelled words during Day 1 of Writing administration.
11:54
One student bubbled in his last name and other fields on answer document. A second student reversed the writing of her name and bubbled fields randomly.
CTC and TA will erase all random information written on answer document.
A monitoring irregularity will be filed.

23. TIME
REPORTED INCIDENT
OUTCOME
12:02
CTC reported that a student had tested twice E1 (yesterday & today). Both were paper administrations.
A procedural irregularity will be filed.
12:10
A student inserted a USB in the computer that he was testing. Test Nav kicked him out of system. Testing security was not compromised. USB was checked by TA
Student was moved to a different computer, USB was taken by CTC and testing was resumed.
Documentation will be prepared by campus but will not be filed as an irregularity.
2:20
A student kept an I-POD in his pocket throughout the testing session. It was until all the testing documents had been turned in to CTC, that TA noticed the student using the device. The I-POD was checked. Test security was not compromised. Student had not signed an oath.
4:00
CTC reported that a student was taken to the Extended time testing room by mistake. The student stayed in that room for about 15 min. before the CTC was able to remove him from session.
Procedural irregularity will be filed.

24. Document Retention Signed security oaths for all testing personnel
Campuses are required to maintain the following documents for a period of 5 years following a test administration
Signed security oaths for all testing personnel
Testing irregularity and investigation documentation
Inventory and shipping records
Seating charts properly completed
District mandatory testing forms & any other miscellaneous assessment documentation

25. STAAR TIME
Limits, Policies and Procedures

26. 3rd & 4th --- 6th & 7th Reading
Test Schedule
Elementary & Middle School
Monday, April 20th
5th & 8th Math
Tuesday, April 21st
3rd & 4th --- 6th & 7th Math
8th Social Studies
Wednesday, April 22nd
3rd & 4th --- 6th & 7th Reading
5th & 8th Science
Thursday - Friday
STAAR Make-Ups

27. Start and Stop Times
The time period will start after the test administrator has read directions and tells students to begin working on their tests.
Start time for the test session must be recorded on the seating chart.
Students must record all responses on their answer documents or online before the end of the time period.
Once the time period has ended, test administrators will instruct any students still testing to either put their pencils down and close their test booklets or stop their online tests.
Stop times must be recorded on the seating chart.

28. Start and Stop Times in the Seating Charts
Late arriving students must be kept aware of the time they have left to test (revised ending time).
Students with extended time accommodations must also be made aware of their time.
Each student’s stop time must be recorded on the seating chart.
Communicate (orally and in writing) the amount of time left to test in one- hour intervals and in shorter intervals during the last hour.
Please, keep in mind that students receiving XT, as an accommodation, must start earlier than anyone else!

29. Breaks
WILL NOT stop the clock
WILL stop the clock
Water breaks Bathroom breaks Snacks breaks Physical or mental breaks
Lunch Emergency Situations Class consolidations Medical breaks
Test administrators must document stop and restart time for each student.
Test Administrators must make the student aware of his or her adjusted testing time.

30. Students may stop testing to take a supervised lunch.
The testing time must be stopped for a lunch break and will restart when students resume taking the test.
Students must place their answer documents inside their test booklets so that all secure materials can be collected and placed in locked storage.
All T.A.’s must be actively monitoring ALL students as they transition from lunch mode to testing session.
Please, keep in mind that ALL testing materials must be placed in LOCKED storage during the lunch break!!

31. Caution!!!
A test administrator must be present in the room at all times to monitor the transition of students and ensure there is no discussion of any test content during lunch.

32. Test Administration

33. Before Testing
Training Campus Personnel for Testing by april 15

34. Test Administrator Responsibilities
Read the Test Administrator Manuals (paper and online) Attend training conducted by your campus test coordinator Receive additional training if administering a test with accommodations Observe all rules regarding test security and confidential integrity of the state testing system
Ensure the proper distribution of answer documents or student authorizations Administer the tests in strict compliance with the directions in the Test Administrator Manuals Supervise and actively monitor testing Complete answer document fields upon completion of testing and return ALL testing materials to CTC

35. Test Administrator Responsibilities
Report testing irregularities and security violations immediately to the district test coordinator. Prepare statements for submission to TEA if you are involved in a testing irregularity or test security violation.
All written statements should NOT include the names or identification numbers of involved students!!

36. Testing with Accommodations
During test day, if you think the student is:
Taking the wrong test,
Should not be using an accommodation
Should be using an accommodation that they were not given
Inform the Campus Testing Coordinator ASAP!
It’s everybody’s responsibility to ensure all testing information is correct!

37. Before Testing
Preparing the Testing Room Environment

38. The Test Environment
No element of the room should hinder any student’s performance.
The room should be:
Quiet
Well-lighted
Well-ventilated
Comfortable

39. The room should…
Have all bulletin boards and instructional aids covered or removed Have “TESTING-DO NOT DISTURB” and “NO ELECTRONIC DEVICES” signs posted at the door Have a trained test administrator present at ALL times Have all desks cleared and have enough space for each student to work Have a method for preventing students from seeing each other’s monitors Have a pair of headphones per student (if applicable)

40. Before Testing
Preparing Test Materials for Distribution

41. Verify Pre-coded Information
CTC’s must know how to…
Verify elements of pre-coded labels and answer documents
Overwrite pre-coded information (if incorrect)
Hand-grid an entire answer document if student information (name, dob, PEIMS #) is incorrect
Access and submit supporting documentation for hand- gridded answer documents
eSchools report for each student

42. Gridding demographics

43. Verifying Information of Students with Accommodations
Ensure your list of accommodations is current!
Verify the accommodations are allowed for that particular test
Prepare testing locations for students with accommodations (i.e. small group, oral administrations, computer lab, headphones, etc.)

44. Prepare Materials for Distribution
TA’s for PAPER administrations must have the following REQUIRED materials
Seating charts & restroom log
Student cell phone oath
At least two #2 pencils with erasers per student
Numbered scratch and graph paper (make available)
One TB & one answer document per student
One answer document for demonstration purposes
One TB for the TA (if applicable)
Dictionaries (ideally one per student…if applicable)
Test session rosters (with accommodations if applicable)

45. Prepare Materials for Distribution
TA’s for ONLINE administrations must have the following REQUIRED materials
Seating charts & restroom log
Student cell phone oath
Test session rosters (with accommodations if applicable)
Student authorizations
At least two #2 pencils with erasers per student
Numbered scratch and graph paper
Dictionaries (ideally one per student…if applicable)

46. Prepare for Online Testing
Send list of students taking STAAR - A, SOA, STAAR – L (Elementary/Middle School) by April 9th.
Create test sessions
Proctor cache EACH session
Print authorizations
Print proctor authorizations (for OA’s) these are not required for SOA or STAAR A
Keep authorizations under locked storage when not in use

47. Remember! Materials Control Form:
Test booklets and answer documents must be checked “out” by TA
The CTC will receive the materials upon completion of testing and initial the “in” column

48. Before Testing
Preparing Additional Resources

49. Allowable Test Administration Procedures and Materials
Available to ANY student
These do NOT have to be coded in the answer document
Signing or translating test administration directions
Translating test administration directions into the native language of an ELL
Reading the test aloud to self
Reading aloud or signing the personal narrative, expository, or persuasive writing prompt
Reading assistance on the
grade 3 mathematics test
Making assistive tools available (scratch paper, colored overlays, blank place marker, magnifying devices, highlighters, colored pencils, or crayons)
Use tools to minimize distractions
Allow individual or small group administrations
Reminding students to stay on task

50. Dictionaries A dictionary must be available to all students taking :
Grade 6, 7 & 8 reading
Dictionary used during test day must be the same type of dictionary used during instruction

51. CTC’s must remember that…
Eligible ELL’s are allowed to use dictionaries as a linguistic accommodation in grades 3-5
Dictionaries are an allowable accommodation in an ELA assessment for eligible students with special needs in grades 3-5

52. Monitor Paper and Online Administrations
Testing environment and procedures

53. Cell Phones
The use of cell phones or other two-way communication devices is prohibited during testing for students and test administrators
The reason is that cell phones can….
disrupt the testing environment
be used to cheat by obtaining unauthorized assistance on test content by students, and can
be used to image secure tests and compromise the confidentiality of the test with their camera feature by students and teachers.

54. Seating Chart Rule
Seating Charts are required for all test administrations. Seating Charts must include:
Location of testing session(district, campus, room) and a brief description of the testing area (classroom, library, broom closet, etc.)
The assessment being given including grade and subject
The first and last names of the test administrators/monitors
The first and last names of each student and where they were seated
Start and stop time for each session
Stop time for each student
Test booklet number used by each student (if testing on paper)
If students are regrouped during testing an additional seating chart will be needed for the new group. The new seating chart should indicate the time students were regrouped.

55. During Test Administration
Ensure each student receives the correct test booklet and answer document
Ensure all Test Administrators
Are actively monitoring at all times
Confirm students are working on the correct subject-area tested that day
Verify students are marking responses on the correct section of the answer document

56. During Test Administration
Test Administrators must…
Verify student have access ONLY to allowable materials
Verify students DO NOT return to a test taken the previous day
Verify students transfer their answers to the answer document
Remind students of the time left in the session

57. During Test Administration
Test Administrators may NOT:
Provide assistance
View or discuss the test questions or student responses without authorization
Check for strategies
Erase/darken answers on an answer document
Allow students to record any answers AFTER the time limit has expired

58. During Test Administration
Test administrators must remind students to
Remain seated
Do not talk to one another while testing in progress
Erase any stray marks (on answer document)
Transfer their answers to the answer document before the time expires

59. Cannot… Translate test questions Rephrase or add information
Test Administrators
Cannot…
Translate test questions
Rephrase or add information
View or discuss test content with anyone
BEFORE,
DURING or
AFTER the test
Score test questions or discuss with students how they performed

60. Test Administrators
May answer students questions about test directions or procedures
If asked a questions not permitted to answer respond:
“I can’t answer that for you, just do the best you can.”

61. Test Administrators Remember No unauthorized viewing
No scoring of student responses
No discussion of confidential student information
No erasing stray marks or darkening response ovals
Account for all test materials

62. Do You Know what to do about
Breaks
Lunch
Emergencies
Transcribing
Changing testing rooms
Special test situations

63. Complete Paper Administrations

64. Remember to…
Remove the answer documents from the test booklets Have students erase any stray marks from the answer documents Verify that all test booklets and answer documents are accounted for Verify all student authorizations are accounted for

65. Remember to…
Check that each answer document has been completed and answers have been marked Check TEST TAKEN INFO and SCORE CODE (and ACCOMMODATIONS if applicable) have been marked Return all numbered scratch paper Return COMPLETELY and CORRECTLY filled out seating charts (start and stop times recorded)

66. Gridding Score Codes

67. Gridding the test taken info field - elementary
English or Spanish
Test Form #

68. Gridding the test taken info field – Middle & High School
Test Form #

69. Gridding the accommodations field

70. ONL
INE
ACCOMMODAT
IONS

71. Test Administration Directions

72. TA Directions – Elementary pg. 41-44
STAAR
Math, Reading & Science
Page 61-66
STAAR Spanish
Math, Reading & Science
Page 83-88
STAAR - L
Math & Science
Page 89-96
STAAR - SOA
Grade 4th: Math & Reading
Grade 5th: Science
Page
STAAR - A
Math & Science
Page
Reading
Page

73. TA Directions – MS pg. 41-44 STAAR - L STAAR - SOA STAAR STAAR A
Math, Reading, Science & Social Studies
Page 61-66
STAAR - L
Math, Science & Social Studies
Page 67-76
STAAR A
Math, Science & Social Studies
Page
Reading
Page
STAAR - SOA
Grade 6th & 7th: Math & Reading
Grade 8th: Science & Social Studies
Page 109

74. Any Questions?