1. Flame without Focus is a Wildfire1

2. Programs Deputy Grand Knight Training 2014-2016
Thomas Marcetti, Sr., PSD
State Director of MI Programs
How many Program Directors?
Deputy Grand Knights?
Program / Deputy Grand Knights?
Stop Me as we go if you have Questions 2

3. Why Did You Become a Knight?
To Attend Meetings?
To Pay dues?
To wear a feathered hat and carry a sword? 3

4. Why would a man be attracted to join your Council?
What’s in it for me and my family?
What Do you do? 4

5. Why would a man want to remain active in your Council?
Programs
I believe the Answer to all these question is the same
By our actions, we give testimony to our faith, find a greater fulfillment & share in our Fraternity 5

6. Council Program Director
Appointed by the Grand Knight
Help plan & schedule council programs
Help project chairmen
Insure preparations for projects are completed in a timely manner
Keep records & make sure forms are filed ASAP but never later than the due date
1) Regular communications with GK & report to council
2) Plan ahead 6 months out at least – the year best – “New” special event should not be the norm
3) You should not chair events (well not often) You should be a resource for the event chair
4) Monitor - Ask questions – advertising – permission – parish schedule – supplies – schedule of workers etc.
5) Records – how it was done this year will make next year simple – forms - Keep Copies! 6

7. Our goal is to help your Council:
Understand the programs and why they exist 
Understand the importance of maintaining an active program calendar at the Council level 
Utilize the various reports and tools available to assist you
Today our Goals for you 7

8. Awards Star Council Supreme Columbian Award MI Achievement Award
Service Program Awards
Awards are more than a pat on the back
They signify that your council meets a standard needed to maintain its health
We will be looking at each of these in detail
Everyone should (set as a goal)
Supreme Program Award – your minimum goal
3) Do-able with planning
4) High honors for a special 8

9. Resources District Deputy Diocesan Program Director
State Program Director
Website &
When the GK doesn’t know
Will help – you only have to ask
Real Problems – the horses mouth
Often over looked 9

10. Resources Dale Long Gary Merritt Diocesan Program Director
Res: (810) Cell: (810)
Gary Merritt
State Program Director
Res: (616) Cell: (616)
Research DD’s contact info
Your Diocesan contact
Head guy 10

11. Websites & E-mails WWW.KofC.org WWW.MiKofc.org Michigan state E-mail
GK – FS – PD – MD
Password PD008710
We will be looking at each of the following in detail
Supreme – tremendous ideas, articles & information
State – similar to Supreme – most useful for State forms
Some times even better than the phone – but you need to check your regularly
Topic specific – may share DGK should be able to see GK , by agreement – be careful of changes
Address
July 1 reset Password – should be getting letter 11

12. Surge…with Service
Establish each Council as an influential and important force within the community
Elevate the status of program personnel
Provide more meaningful and relevant programs of action
Establish areas of responsibility, build leadership, and ensure the success of Council programs.
Supreme Program package & resource –
Goals
Read
Each
No need
To add much detail 12

13.
Search - surge 13

14. Select “Surge Kit | Knights of Columbus
Will bring up this page
Select “Surge Kit | Knights of Columbus 14

15. Will bring up this page:
CD are great but I would ask for a traditional kit – some documents do not print out well – forms are better on line
Contact FS if you have not received material by July 15
PDF of each document available on this sight to download & review 15

16. Supreme Star Council Award
Service Program Personnel Report form (#365) submitted by August 1.
Annual Survey of Fraternal Activity form (#1728) submitted by Jan. 31
Earn the following three Awards:
Father McGivney Award
Founder’s Award
Columbian Award
a Council must qualify for all three other awards
Father McGivney Award - 7% increase of membership
Founder’s Award members % increase of insurance
Columbian Award is the program award 16

17. Columbian Award
Councils must conduct four programs in each service category
Church
Community
Council
Family
Youth
Respect for Life
Featured Programs will fulfill all 4 requirements for an area
Columbian Award
“Featured Programs” 17

18. Columbian Award “Featured Programs”
Church – RSVP
Community – Habitat for Humanity
– Global Wheelchair Mission
Council – Special Olympics
Family – Food for Families
Culture of Life – March for Life
– Ultrasound Initiative
Youth – Coats for Kids
1. Church Activities – RSVP
Report activity “RSVP Refund / Plaque Application” form # 2863.
2. Community Activities – Habitat for Humanity
council supported project with a min of 200 man-hrs of service from the council, parish or community and a min. donation of $1,000 to Habitat for Humanity.
Report using the “Featured Programs Worksheet”.
3. Community Activities – Global Wheelchair Mission
The council must purchase a minimum of 100 wheelchairs by raising the funds through council, parish or community activities.
4. Council Activities – Special Olympics
Council members must contribute a minimum of 200 man-hours in support of state/local Special Olympics activities, and must raise, through council or parish activities a minimum of $2, for Special Olympics.
Report activity using the “Partnership Profile with Special Olympics” form # 4584.
5. Family Activities – Food for Families
Council must sponsor events with the parish community to collect a minimum of 1,000 pounds of food to be donated to the parish food pantry or community food bank. In addition, council members must contribute a minimum of 100 man-hours in the preparation/distribution/service of meals to needy people.
Report activity using the “Food for Families” form #
6. Culture of Life Activities – March for Life
As part of an organized program of the council, with parish and community participation, a minimum of 100 marchers must participate in a local, regional or national March for Life.
Report activity using the “Featured Programs Worksheet”.
7. Culture of Life Activities – Ultrasound Initiative
The council must raise – through council, parish or community activities – sufficient funds to cover half of the purchase price of the ultrasound machine, and follow the published guidelines for obtaining the remaining half of the purchase price from Supreme Council.
Report activity using the “Ultrasound Application” # 4886.
8. Youth Activities – Coats for Kids
Council must purchase and donate to needy children a minimum of 8 cases of coats (12 coats per case). 18

19. **Forms Must Reach Supreme**
Columbian Award Forms
Submit:
Service Program Personnel Report form (#365) submitted by August 1.
Annual Survey of Fraternal Activity form (#1728) submitted by Jan. 31
Submit form SP-7 by June 30
**Forms Must Reach Supreme**
By Due Dates
The details to finalize the Award:
Councils must also have submitted the Service Program Personnel Report for # 365 to Supreme by August 1.
Completed the Annual Survey of Fraternal Activity Report for 1728 to the Supreme by January 31
Complete and submit the Columbian Award Application (SP-7) applications must reach the Supreme by June 30.
Found in the Council Report Forms Booklet (#1436) or at  
In the end whether or not your council is recognized will depend on you doing your job 19

20. Michigan Achievement Award and Michigan Form #MI-1
Submit all MI-01 reports on time.
Complete the required activities in each section of Church, Community, Council, Family, Youth, and Culture of Life specified on the MI-01 form.
Submit required forms listed under ‘Form Name’ on time.
Complete Leadership Activities as listed.
The Michigan State Council has developed an award that, by your efforts to attain it, virtually assures that your council will be prosperous – the Michigan Achievement Award.
Submit all MI-01 reports on time.
Complete the required activities in each area.
Submit required forms listed under ‘Form Name’ on time.
Complete Leadership Activities as listed. 20

21. MI-1 Grand Knight Deputy Grand Knight Council Program Director
-Working Copies
-Watch Deadlines
-Keep Copies!!!
1. GK responsible
2. DGK help / stand-in
3. Program Director
4. Working copies
5. Deadlines are real
6. Keep Copies 21

22. Michigan Achievement Award Category Requirements & Options
Church Activities
Support for Vocations/RSVP
Corporate Communion
Support McGivney Chair in Life Ethics
Retreat*
RCIA Sponsor*
Icons & Silver Rose*
Community Activities
MI Drive Worksheet with Check
Check to Take 5 Program
Food Drive / Support Food Bank
Support Blood Drive
Council Fund Raisers
CHURCH ACTIVITIES
Support for Vocations/RSVP
Program that provides information on vocations - prayers for vocations at Council meeting – RSVP form #2863
Corporate Communion
Participation in a District or Council organized Corporate Communion
Support the McGivney Chair in Life Ethics
Our support in Sacred Heart Major Seminary’s McGivney Chair in Life Ethics continues
Retreat*
And/or Supreme Provided are everything from tutorials and printed materials to Catechism programs to develop our faith available on the Supreme web site
RCIA Sponsor*
Consider asking your members to volunteer to be a sponsor of one of these candidates.
Icons & Silver Rose*
Traveling symbols of our Faith and devotions are traditional with the Knights of Columbus 
COMMUNITY ACTIVITIES
MI Drive Worksheet with Check
credit when both Form MI-13 and check are mailed on time by the given due date.
Check to Take 5 Program
Councils are required to participate in the Michigan Charities Fund Take 5 Program. credit when the Council sends its check.
Food Drive / Support Food Bank
Sponsor or assist in food drives every quarter - provide help by making, serving, or cleaning up after meals at a shelter - credit when submitted on form MI-20.
Support Blood Drive
Sponsor or participate in a blood drive - includes donations given by Council members at non-Council drives. -form MI-18
Council Fund Raisers
Support deserving agencies in their communities that provide for care of those in need - homeless shelter, Habitat for Humanity, food bank, child care, VA care   22

23. Category Requirements & Options Council Activities
Knight of the Month
Knight of the Year
Participate in a Membership Drive
First Degrees
Attend Diocesan Meeting
District Meetings
Publish Newsletter
Promote State Raffle
Council Officer Training
Membership Management Use
GK Member Management Training
Council Open House
Visit the Sick
COUNCIL ACTIVITIES
Knight of the Month (4)
Recognize individual members for outstanding jobs done for the Council, Community or Church - submit form MI-2 & report the members’ name to the Editor Michigan Columbian
Knight of the Year
Take credit for this when the Knight of the Year has been selected and the form MI-2 has been completed and submitted.
Participate in a Membership Drive (3 or Net Quota)
Councils are required to participate in three of the four statewide drive dates
First Degree (4)
At least 4 First Degree initiations throughout the fraternal year - 1 credit for each Ceremony at which a new member joins or council team conducts the ceremony
Attend Diocesan Meeting (1)
Attendance of at least 2 Council Officers are required.
District Meetings (2)
DDs summer & winter - GK, FS, membership and program directors should attend.
Publish Council Newsletter (4)
Communications link to keeps members informed and aware of the business and dates of the Council, District, and State - should be monthly, a min of 1 each quarter is req.
Promote Michigan State Fundraisers (Raffle)
Earn one Council credit per quarter in which the Council runs a promotional ad in a church bulletin or council newsletter
Participate in Council Officer Training (2)
2 Council officers are required to attend officer training scheduled in your area. It is suggested that the council takes advantage of all the classes provided. Take credit in the 1st quarter on the MI -01 form
Membership Management Use
Take credit if your FS has been through the training and is using the system
GK Member Management Training
GKs are required to attend one training session of the Supreme Member Management training
Council Open House
With your SCInsurance Representative conduct a presentation of the benefits available to them - credit when Council hosts or participates
Visit the Sick
Corporal Works of Mercy is to the visit the sick 23

24. Category Requirements & Options
Culture of Life
Activities
Roe versus Wade “March for Life”
Baby Bottle Program
Ultrasound Project
40 Days for Life
Family Activities
Family of the Month
Family of the Year
Support Deceased Member’s Family
Family Social Event
FAMILY ACTIVITIES
Family of the Month (4)
Done something outstanding within the Council, Community or Church. Supreme Form# 1933 requests information about the family and the reasons for the selection at least every quarter, preferably every month and the name of Family to the Editor Michigan Columbian
Family of the Year
Once the Family of the Year is selected, complete Form # FY-1 in the Family of the Year booklet or online - Submit a portfolio/submission to State Family Life Director
Support Deceased Members Family
Providing support to the family of one of our deceased members or an organization providing support to widows and/or orphans.
Family Social Event
Plan and promote activities such as picnics, games, cycle events, movie nights, family days at sporting events etc.  
CULTURE of LIFE ACTIVITIES
Roe versus Wade “March for Life”
Roe v Wade ‘March for Life’ in Washington DC or a similar State, Diocesan or local rally – See DC
Baby Bottle Program
Collecting funds at meetings, parish events, or within the community - credit when funds have been donated to an approved Pro-Life organization.
Ultrasound Project (Diocesan Culture of Life Committee)
Reports indicate that up to 90 percent of women considering an abortion choose to have their baby - credit by either organizing an approved project at your council or making a donation to another council, district, or region’s ultrasound project.   
40 Days for Life
Most local campaigns hold prayer vigils in front of abortion or similar anti-life facilities. Information can be found on the website Call State Respect for Life Director for reference to local campaigns. 24

25. Category Requirements & Options Youth Activities
100% Holy Cross Children’s Services Quota
Support Columbian Squires and/or Knights Daughters
Soccer Challenge
Spelling Bee
Free Throw
Drug and Alcohol Abuse Poster Contest
Keep Christ in Christmas Poster Contest
Supreme Essay Contest
Acknowledge 1st Communion Class
Acknowledge Confirmation Class
Support Catholic Boys and or Girls Camps
Youth Retreat
Youth Activities
Holy Cross Children’s Services Quota (HCCS Diocesan Directors)
Quota in full (100%) may take credit in the quarter in which the check was mailed to the Michigan State 
Columbian Squires and/or Knights Daughters qualifies the Council for full Youth Activities requirements
or participation in 3 of the following:
Soccer Challenge - host council event in September and order SC-Kit by 8/15. Submit form 4567 after hosting council event.
Spelling Bee - host Council event in December and order by Nov 15 materials available from State Youth Director.
Free Throw Contest - host council event late December or early January and order FT-Kit by 11/15.
Drug and Alcohol Abuse Poster Contest - host council event September thru December and order SA-Kit by 9/1 send form 4001 and winning posters to Diocesan Program Director.
Keep Christ in Christmas Poster Contest - host council event November thru early December. Send winners to Diocesan Program Director.
Supreme Essay Contest - council contest Sept. thru Dec. order EA-Kit by Aug 15. Send form 4216 and winning essay to the State Youth Director.
Acknowledge First Communion Class - presentation at church.
Acknowledge Confirmation Class - presentation at church.
Support Catholic Boys and or Girls Camps - volunteers or monetary contributions.
Youth Retreat - organize, sponsor or volunteer to work with young people at authorized Catholic retreats. 25

26. If your Council participates in a Tootsie Roll drive….
Not a Requirement, but….
If your Council participates in a Tootsie Roll drive….
Form # 4584 Partnership Profile Report with Special Olympics is part of Leadership Activities & due by 1/31
SPECIAL OLYMPICS
No required programs in the Special Olympics ….
all councils that participate in the MI Drive are partners with Special Olympics - A portion of your percentage sent to the State Council from your MI Drive collection is donated to Special Olympics of Michigan.
Please remember to fill out Form # 4584 Partnership Profile Report with Special Olympics and send it to the Supreme Council and the State Council
All councils are encouraged to consider additional opportunities to assist the organization. Information will be distributed by the State Special Olympics Director and can be found at 26

27. Basic Information Note Deadlines
Now a quick trip through the MI-1 form
The new MI-1 may be printed & filled out or filled out in Microsoft word printed & filed
MI-1 Form Header
Basic Council Information
Note Deadlines 27

28. Use Dates on Working Copies 
MI Achievement Award issued based on 4P
Mark if the event is scheduled for after 3/15 (4P due date) 4
If you missed some thing on 4P
Note extra information – Corp Comm – MI drive – Food Drive – Mem drives – Squires – Free Throw kit
Use Dates on Working Copies  28

29. Council Program Director
5 MI-1 Forms
Service Program Personnel Report #365
Annual Survey of Fraternal Activities #1728
Columbian Award SP-7
Miscellaneous activity forms
MI Drive MI-13
Partnership Profile – Special Olympics #4585 by1/31
Council Program shares responsibility to make sure:
All 5 MI-1 filed
form #365 – Tell GK to file even if not all positions – amend later
Survey Fraternal Activities Report #1728 – help keep IRS Tax exempt status
Columbian Award SP-7
Miscellaneous activity forms 29

30. The Service Program Awards
Identify a special or unique project your Council is planning or has held in the past
Review pages Program handout for detailed information
Appoint one individual to collect all the records of the program from the very beginning to the final stages
Special project – pride – wiz-bang idea
Read pgs program book
Project Historian 30

31. Collect: Correspondence – Actual letters sent & received Photographs
Copies of all press releases sent out and all published media: bulletin, newsletter, diocesan newspapers, local newspapers
Record of hours & the number of members, family members and guests participating
Financial summary including budget, actual expenses & funds raised
Acknowledge and Thank – all volunteers, suppliers, donors, media and other parties that had a hand in the success of the project
Correspondence – Actual letters sent & received
Photographs - Give the Historian a digital camera & tell him/her to go crazy - as many as possible – candid not posed – select the best
Copies of all press releases sent out and all published media bulletin, newsletter, diocesan newspapers, local newspapers
Record of all hours & number of members, family members and guests participating (count each time)
Financial summary including budget, actual & funds raised
Acknowledge and Thank – all volunteers, suppliers, donors, media and other parties that had a hand in the success of the project 31

32. Where are the Forms ?
Surge
Council Report Forms Booklet (#1436)
Family of the Month booklet (#1993)
& Resources/forms/council
Surge paper ? Old style
Supreme electronic – neater - most can down loaded and saved
State - all state use electronic when possible / Supreme 32

33. www.KofC.org Let’s get the Supreme forms Go to www.kofc.org
Click on Publications & Resources – drop down
Click on Forms – and it will take you to…….. 33

34. But, now, we are looking for the elusive forms….
There are many great resources in this section, when you have time explore….
But, now, we are looking for the elusive forms….
In the right hand column - Click on forms
And it will take you to……… 34

35. When you have time you should read the directions
Note that if you are having problems with a Supreme form you can call…
In the left hand column – click on forms
And it will take you to……. 35

36. Again it is good to read the directions……..
There is a link to an Adobe Reader up date if you need it & you will to fill them out electronically
Listed in chronological order
NEXT 36

37. Mail to list to be distributed to (DD-State-Directors?) Mouse icon
Mail icon
Down load
Fill it out
Print
Keep a council Copy
Mail to list to be distributed to (DD-State-Directors?)
Mouse icon
At the end must enter all 3 s
If you do not receive a copy, Supreme did not either
Print a council Copy
Always keep copies 37

38. www.MiKofc.org www.MIKofC.org - if you miss the MI
Select the 2nd item on the home bar….
And it will take you to….. 38

39. Right coulmn under forms….
Step 2 -
On this sheet - Basic instructions and the identification of file icons….
Right coulmn under forms….
Select council forms
And it will take you to…… 39

40. Microsoft Word - Fill out, print & mail
The State Forms
PDF files - most forms - all in the MI-13 may be downloaded, filled out electronically, saved, printed & Mailed
Microsoft Word - Fill out, print & mail
Microsoft Excel – MI-13 may be downloaded, filled out electronically, saved, printed & Mailed
Online Form
The right hand column under forms – Supreme Forms – will take you to….. 40

41. Right back to our friends at Supreme41

42. Deputy Grand Knight 2nd in command in the local council
Assist the GK in the operation of the council
Responsible for duties assigned by GK
In absence of the GK, functions as the GK
Is on the advisory board of a Squires circle sponsored by the council
It is suggested DGK & trustees serve on the council’s retention committee
The deputy grand knight is the second in command in the local council. He is also elected annually,
assists the grand knight in the operation of council affairs and is
responsible for any duties assigned to him by the grand knight.
In the absence of the grand knight, the deputy grand knight presides at council meetings and functions as the grand knight would.
The deputy grand knight is a member of the Advisory Board charged with general supervision of a Columbian Squires circle sponsored by his council.
It is suggested that the deputy grand knight and the board of trustees serve on the council’s retention committee. 42

43. Calendar - FS should order for GK – DGK Program & Membership at least
Conducting a council meeting – Order 3 or 4 to have handy
Also have the FS order 4 or 5 Supply Catalog (#1264) – ton of free or low cost materials for Programs & Membership recruitment – your dues paid for these resources to be developed – make use of them 43

44. Not the End but the Beginning of a Great Fraternal Year
Thank You
Do you have any questions?
Flame without Focus is a Wildfire 44