1. eTheses and copyright Clare Scott, Copyright Officer © No known copyright restrictions Miami University Libraries..

2. 09/06/2015© The University of Sheffield 2 CHAPTERS Ch.1 eThesis submission Ch.2 Copyright basics Ch.3 Third Party Copyright Ch.4 Getting Permission Ch.5 Embargoes Ch.6 Scenarios

3. CHAPTER 1 - SUBMISSION 09/06/2015© The University of Sheffield 3 © No known copyright restrictions George Eastman House.

4. eThesis submission 3 print copies of thesis required at submission Students will upload the “final, examined and awarded” version of their eThesis to White Rose eTheses Online http://etheses.whiterose.a c.uk/ http://etheses.whiterose.a c.uk/ Links will be made to the new national UK electronic thesis service EThOS http://ethos.bl.ukhttp://ethos.bl.uk 09/06/2015© The University of Sheffield 4 © No known copyright restrictions George Eastman House.

5. CHAPTER 2 - COPYRIGHT BASICS 09/06/2015© The University of Sheffield 5 © No known copyright restrictions. National Media Museum

6. What is copyright? A legal property right. There is no need to register copyright. Copyright Designs and Patents Act 1988 Materials subject to copyright Literary, dramatic, musical works Artistic works Sound recordings, films, broadcasts Typographical arrangement The Copyright Regulations 2003 (European Directive) New Exceptions – June & October 2014 09/06/2015© The University of Sheffield 6 VIDEOSVIDEOS - ©LARE DOES ©OPYRIGHT https://itunes.apple.com/gb/itune s-u/clare-does- copyright/id895395998?mt=10

7. Who owns copyright? Primary author of the work Can be jointly owned – joint authors Property right = can be bought, licensed, sold or left as a legacy An exception is work carried out in the course of your employment: copyright belongs to your employer 09/06/2015© The University of Sheffield 7 © No known copyright restrictions. National Media Museum

8. How long does copyright last? TYPE OF MATERIALDURATION OF COPYRIGHT Literary & artistic works 70 yrs from death of author If several authors 70 years following death of last surviving author Dramatic and musical works 70 years from publication – if no named author Sound recordings 70 yrs from recording & performance rights (from November 2013) Films 70 years from last to die of: director, producer, author of screenplay, composer of soundtrack Broadcasts 50 yrs from date of broadcast Typographical layout 25 years from publication Crown copyright 125 yrs from publication but subject to a waiver Unpublished works made before 1 August 1989 Copyright expires on 31 December 2039

9. CHAPTER 3 – THIRD PARTY COPYRIGHT 09/06/2015© The University of Sheffield 9 © No known copyright restrictions. Miami University Libraries

10. Third Party Copyright and eTheses When you are making your thesis available online you will need to seek permission if you are using substantial extracts or material owned by another person (third party). Good academic practice to acquire permission for use of third party material in anticipation of future publication If something is out of copyright you may be able to use it (previous three slides should help you decide) 09/06/2015© The University of Sheffield 10 © No Known copyright restrictions. SDASM Archive

11. What is Third Party Copyright? Lengthy quotations/extracts from books & journals Illustrations such as images, maps, graphs, photographs, tables or models Music scores Sound recordings Published articles included in appendices Film Unpublished material e.g. manuscripts 09/06/2015© The University of Sheffield 11 ©. No known copyright restrictions. Miami University Libraries

12. FAIR DEALING = A defence!!!! Permitted acts – allows limited copying without permission provided it is ‘fair’ – A “defence”…. Quotation of publicly available works (unpublished material excluded) A JUDGEMENT CALL....... 09/06/2015© The University of Sheffield 12 © No known copyright restrictions. Library of Congress.

13. Wilkie Collins – inventor of the sensation novel (usually serialised) What about using short quotations then...................? 09/06/2015© The University of Sheffield 13 “Make ‘em cry, make ‘em laugh, make ‘em wait...” © Public domain

14. Short Quotations If third party material is a short quotation from a published work, acknowledged and referenced correctly, this may be included If in doubt ask yourself whether you would consider your rights had been infringed if someone else used a similar quotation from your work 09/06/2015© The University of Sheffield 14 © Public domain “..make ‘em wait...”

15. Unpublished Material Manuscripts, photographs, accounts, minutes etc. If author dead more than 50 years and work over 100 years old it is probably out of copyright. Most unpublished works will still be in copyright until 2039, including photographs 09/06/2015© The University of Sheffield 15 © No known copyright restrictions. The National Archive.

16. Referencing & Plagiarism It is important to acknowledge your sources correctly It is also important to reference correctly to avoid accusations of plagiarism Advice from the Library on referencing styles available via the Information Skills Resource in http://www.librarydevelopment.group.shef.ac.uk/ 09/06/2015© The University of Sheffield 16

17. CHAPTER 4 - GETTING PERMISSION © No known copyright restrictions. Miami University Libraries. 09/06/2015© The University of Sheffield 17

18. Getting Permission 1 If the material used is more than 70 years old then it may not be necessary to apply for permission If your extract is short you may not need permission Identify rightsholders – start with publishers This can be difficult if they have died and you cannot contact the Estate/relatives – Orphan Works 09/06/2015© The University of Sheffield 18

19. Getting Permission 2 Contact information – Try the Publisher first. Precise details of material usage, e.g. the page numbers or figure numbers Details of how/where the requested material will be used and that it will be included in a repository and published on the internet 09/06/2015© The University of Sheffield 19 © No known copyright restrictions. SDASM Archives.

20. If permission is granted... Contact information – written permission is needed (you could use email) Keep letter so you can prove you have permission to use material Follow any wording for an acknowledgement from the rightsholder or publisher 09/06/2015© The University of Sheffield 20 © No known copyright restrictions. SDASM Archives

21. If permission is not granted... Some rights holders may request payment for copyright permissions or you may not be able to trace a rights holder Consider embargo or editing [dealt with later…] 09/06/2015© The University of Sheffield 21 © No known copyright restrictions. Florida Memory State Library.

22. CHAPTER 5 - EMBARGOES 09/06/2015© The University of Sheffield 22 © No known copyright restrictions. US National Archives

23. Embargoes Main reasons apply as they always have done: Commercial sensitivity Patent application pending Political sensitivity/issues of national security Privacy of individual Prior publication Where clearance for all third party copyright material is NOT obtained N.B. eThesis must still be uploaded 09/06/2015© The University of Sheffield 23 © No known copyright restrictions. US National Archives

24. Print v. Electronic Embargoes There will be times when the eThesis is embargoed – e.g. third party copyright – but the pThesis is not Metadata for the thesis would be available on the server and give rise to requests for borrowing 09/06/2015© The University of Sheffield 24 © No known copyright restrictions. New York Public Library.

25. Alternatives to Embargo Edit the eThesis to remove material for which clearance not obtained fully, replacing with reference partially, to fall within fair dealing provisions, also providing reference Print thesis is final, examined and awarded version & must NOT be edited Follow the submission advice from R&IS and attach the Access to Thesis formsubmissionAccess to Thesis 09/06/2015© The University of Sheffield 25

26. Useful Links & Further Information Copyright Hub www.shef.ac.uk/copyrightwww.shef.ac.uk/copyright Third party copyright advice for ethesescopyright advice for etheses Copyright and publishing advice http://www.shef.ac.uk/library/services/copypub http://www.shef.ac.uk/library/services/copypub Research data management advice http://www.sheffield.ac.uk/library/rdm/index Code of Practice for Research Degrees PGR Portal For specific queries please email copyright@sheffield.ac.uk 09/06/2015© The University of Sheffield 26 © No known copyright restrictions. Australian National Maritime Museum. William Hall Collection.

27. CHAPTER 6 - SCENARIOS 09/06/2015© The University of Sheffield 27 © No known copyright restrictions Miami University Libraries.

28. Faculty of Arts scenarios Using extracts from several Ted Hughes poems throughout a thesis Photographs (not taken by the author of the thesis) or copies/scans of artwork from galleries or exhibition catalogues Photograph of a publicly displayed artwork e.g. Angel of the North taken by the author 09/06/2015© The University of Sheffield 28

29. Faculty of Engineering scenarios Using a British Standard Copying Patent specifications 09/06/2015© The University of Sheffield 29

30. Faculty of Medicine scenarios Using a diagram or model from a book Reproducing a statistical table produced by the World Health Organisation 09/06/2015© The University of Sheffield 30

31. Faculty of Science scenarios Using chemical structures or spectroscopic data found from a chemical database Reproducing photographs of experimental equipment taken from a research group’s webpage 09/06/2015© The University of Sheffield 31

32. Faculty of Social Science scenarios Using an illustration or photograph from a book Using statistics from the UK Statistics Authority site Using an extract from an Ordnance Survey map 09/06/2015© The University of Sheffield 32