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Middle School BAC Training 2014 FALL TESTING

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1 Middle School BAC Training 2014 FALL TESTING

2 JCPS TESTING UNIT Jacque Queenan – Assessment Support Technician
Tammy Durham – Clerk II Ryan Goepper – Data Management/Research Technician Jessica Lyons – Data Management/Research Technician Donna Heun– Data Management/Research Technician Erica Thompson – District Assessment Coordinator

3 Testing Unit location Crittenden Drive, Building 7 (Entrance just beyond Gate 3 - Kentucky Exposition Center Testing Unit

4 Topics for Today Testing Unit Website/Resources
Administration Code Training (including Alternate K-PREP Assessment) Inclusion of Special Populations Training Assessment Updates ACT EXPLORE Alternate K-PREP Assessment Advance Program Testing

5 SYSTEMWIDE ASSESSMENT CALENDAR

6 Will be sent as soon as it is finalized.

7 Completing this form as new students enroll in your school will assist with accountability work required during spring testing. Infinite Campus Enrollment History Wizard should be used as each new student enrolls to ensure that your school has the most comprehensive enrollment data.

8 Administration Code and Inclusion Regulations Training
Fall 2014

9 Administration Code Revised 2014
New this year – Revised Administration Code regulation Appropriate training required for anyone administering ACT EXPLORE/ACT PLAN, EOC, Alternate K-PREP or CCR optional tests Signatures on Administration Code Documentation of training Group signature form provided by Testing Unit New this year - Nondisclosure must be signed by anyone involved in testing in any way The signature will be good all year similar to the Adm. Code signature

10 Inclusion Regulation Revised 2014
New this year – Revised Inclusions of Special Populations regulation- 2014 Appropriate training required for anyone administering accommodations on ACT EXPLORE/ACT PLAN, EOC, Alternate K- PREP or CCR optional tests Signatures on Inclusions of Special Populations Regulation signature sheet Documentation of training Group signature form provided by Testing Unit Anyone assisting with testing accommodations must be trained annually Group signature form provided by Testing Unit.

11 Administration Code 2014 Updates 703 KAR (5:080)
KDE:OAA:DSR: km: 8/21/2014

12 Important changes Added wording to indicate the training should include interaction and that materials are provided on the KDE website or can be locally developed (Appropriate Practices) All persons involved with testing must sign a nondisclosure form to be maintained in the district (Test Security) Added language around the release of data, embargo timelines and data review (Proper Reporting of Student Data and Nonacademic Indicators) KDE:OAA:DSR: km: 8/21/2014

13 Inclusion of special Populations
2014 Updates 703 KAR (5:070) KDE:OAA:DSR: km: 8/21/2014

14 Important changes Clarification around students who are selected to participate in the National Assessment of Educational Progress (NAEP) testing Two sections added (General Conditions for Using Accommodations) to offer some basic guidelines that accommodations shall meet Student initiated Technology considered first Transitional strategies District plan to fade over time (when appropriate) Access to general curriculum KDE:OAA:DSR: km: 8/21/2014

15 Important Changes (Part 2)
Removal of Prompting/Cueing Notebooks Addition of 3x5 notecard under Manipulatives for graphic organizers Paraphrasing limited to directions only Extended time further defined KDE:OAA:DSR: km: 8/21/2014

16 New DAC Training KDE:OAA: DSR: 8/7/2012 Testing Allegations Use the Allegation Reporting form again this year to report possible violations of either regulation – posted on Testing Unit website

17 Administration Code and Inclusion Regulations Training videos And Activities

18 Assessment Updates

19 Science at grades 4 and 7 NRT (part A- 30 items, 40 minutes only)
New DAC Training KDE:OAA: DSR: 8/7/2012 NRT* NRT* Science at grades 4 and 7 NRT (part A- 30 items, 40 minutes only) Not part of accountability Instruction of new science standards begins this year

20 REQUIRED TESTING FOR SPECIAL POPULATIONS
New DAC Training KDE:OAA: DSR: 8/7/2012 REQUIRED TESTING FOR SPECIAL POPULATIONS Alternate K-PREP (1% of the student population) Attainment Tasks Transition Attainment Record ACCESS for English Language Learners W-APT ESL teachers must keep test materials under “single-lock” when not in use. ESL office is coordinating this effort. ACCESS for ELLS IMPORTANT NOTE: There is no extra “outside” assistance during the administration of ACCESS for ELLs. Alternate ACCESS FOR ELLS

21 New DAC Training KDE:OAA: DSR: 8/7/2012 Key Assessment Themes DATA QUALITY—collaborative process between OAA and school/district staff to ensure accurate reporting of test results TEST SECURITY—checks and processes to monitor appropriate administration of state-required tests

22 Data Quality Accurate student level information Infinite Campus and
New DAC Training KDE:OAA: DSR: 8/7/2012 Data Quality Accurate student level information Infinite Campus and Student Data Review and Rosters (SDRR) Application Test Rosters Data Review Before public reporting—Early October After public reporting—10 days after public release

23 New DAC Training KDE:OAA: DSR: 8/7/2012 Test Security Seating Charts are required for ALL state-required test administrations (including all CCR tests except military- administered ASVAB and industry-administered Industry Certifications) Seating charts are required for optional tests that will be included in accountability if the test is administered BY school staff. Testing Unit will collect and maintain in case of potential investigations. Seating charts are posted on our Testing Unit website.

24 Timeline for Reporting
All dates are tentative. Public Data Release Early October PearsonAccess Opens Aug. 4 Data Review SDRR Open Aug (New Changes) SDRR Closed Aug. 27 (All Changes Resolved) Career Ready data corrected on TEDS Aug. 30 QC Day (DACs) September 17

25 School Report Card Kentucky’s System for Data Reporting
Anticipated release in early October Watch for more information via BAC s!

26 Welcome and Links to Additional Information
Opening Page Welcome and Links to Additional Information

27 Reports Similar to last year Watch for updates in your BAC email
PearsonAccess Reports Similar to last year Watch for updates in your BAC

28 Test Results Published reports are pre-generated reports and data extracts. To view a published report : Go to Test Results > View Published Reports to see a list of available reports. Select “District” or “School” from the View By options set. Click the organization name to see a list of reports for that organization. Click the Report Name to view.

29

30

31 Continuous Instructional Improvement Technology System
New DAC Training KDE:OAA: DSR: 8/7/2012 CIITS Continuous Instructional Improvement Technology System Excellent resource to access student enrollment history to assist with accountability work. Make sure to get the appropriate rights from your school- based IC support person.

32 ACT EXPLORE September 15, 2014 - September 26, 2014

33 ACT EXPLORE Supervisor’s Manual carefully!
Be sure to read your ACT EXPLORE Supervisor’s Manual carefully! This is an “off the shelf” manual that is not customized for the state of Kentucky. Certain points in this presentation will override information in the manual.

34 IGNORE All directions concerning payment of ACT EXPLORE fees.
All instructions about ordering research and reporting services All references to a Local School Norms Request Form All directions about calling ACT All directions about mailing things to ACT

35 Test materials from previous years MUST NOT be used
Test materials from previous years MUST NOT be used. SHRED/RECYCLE them – they cannot be scored. ACT EXPLORE uses a new test form each year.

36 EXPLORE Materials September 8th Ordered in August
Test materials and Pre-ID labels arrive in separate shipments directly to Testing Unit. Data for the Pre-ID labels was pulled in early August Original Materials Arrive At Schools Via Regular Pony Run – SIGNATURE REQUIRED when delivered to schools via JCPS pony. Alert your front office staff! Materials MUST be kept secure immediately once they reach your school. September 8th

37 Supplemental Orders No overage sent to Testing Unit
Inventory your materials right away Erica Thompson if you have extra test books/answer folders School headers and answer folders with pre-printed labels MAY NOT be shared between schools Overnight shipping no longer available 3-5 day delivery to districts No overnight shipping. Any supplemental order will take 3-5 days for delivery.

38 Fall 2010 Testing & Reporting DAC Training
Supplemental Orders Print a list of your 8th graders from IC immediately after you receive your test material shipment . How many test materials do you need? Inventory using the Materials Packing list. Discrepancies? Call the JCPS Testing Unit immediately. Compare your inventory with the number of sets of materials needed for your school. Do you have enough test materials? If you need to order additional materials, call us immediately. It takes 3 – 5 days to receive additional materials. The JCPS Testing Unit has NO OVERAGE of ACT EXPLORE testing materials. OAA: DSR: 8/9/2010

39 ACT EXPLORE MATERIALS Explore Supervisor’s Manual and Packet
Why Take Explore? Instructions for Completing your Answer Folder Explore test books Answer folders - one per student testing Any accommodated materials ordered Explore Scoring Envelope Explore School Header Explore Posters Student Pre-ID labels The polymailer envelope will be kept at the Testing Unit.

40 TEST MATERIALS Security of Materials
After inventory your test materials, reseal the carton(s) and lock them in a secure place. Protect the materials from damage, from possible theft or loss and from any conditions that could allow prior knowledge of the tests.

41 TEST MATERIALS Distribution, Security & Organization
If more than one testing room is to be used - Count out the appropriate quantities of materials before testing Record the number of test booklets assigned to each room Give the test booklets to the room supervisors personally. Write student names on their individual test booklets (name labels that you create can be used also) Test booklets MUST be returned to students after their individual student reports arrive.

42 TEST MATERIALS Distribution, Security & Organization
Never leave test booklets in an unattended room. Do not transfer test materials to any other school Consult the JCPS Testing Unit if you have LOTS of extra test materials. Current test booklets should be securely stored after test administration and must returned to students with their score reports.

43 Nonparticipation Nonparticipation could include reasons such as:
First year LEP Foreign exchange student Medical Extraordinary Circumstances Alternate Assessment Document on SDRR Do not return answer sheets for students that are not participating.

44 Medical Non-participation

45

46 Extraordinary Circumstance Non-participation

47 Students with a Medical Emergency
Contact the JCPS Testing Unit immediately for approval of Medical Emergency accommodations.

48 Student Data Review and Rosters (SDRR)
ACT EXPLORE rosters completed on SDRR Non-participation marked on SDRR Accommodations marked on SDRR Rosters MUST be completed by midnight on Friday, September 26, 2014 48 48

49 ACT EXPLORE Reminders Do NOT return used test booklets.
Hold and return to students with their Student Reports Keep all accommodation kit materials to return with student reports including CDs, large print and Braille. Destroy any unused materials

50 “Off Grade Level” Testing Explore Sample Tests
Explore Sample Tests can be given at “off grades” (6th, 7th) JCPS purchased ACT Explore sample tests three years ago for this purpose. Must be used in accordance with the Administration Code guidelines. 8th grade ACT EXPLORE tests cannot be reused for this purpose. Any additional use of the ACT Explore is considered a violation of copyright law. Off-grade administration cannot be done prior to the grade 8 administration. “Off grade level” administration DURING OR AFTER the grade 8 test window is acceptable. 8th graders MAY NOT participate in any sort of ACT Explore practice or sample test prior to or during the fall testing window.

51 Copyright Issues VERY IMPORTANT!
Questions about the reuse of materials or items prompted a review and discussion of ACT, Inc. copyrights Do not use items/tests as “bell ringers,” sponge activities or as part of ongoing instruction. Tests are not to be reused in any way. Destroy any remaining materials. Test items should not be used or reproduced in any way to avoid violating copyright laws.

52 Supervisor = BAC

53

54 ACT Explore Supervisor’s Manual Highlights

55 Important Note: Supervisor’s Manual
Page 5 4B – If a student does not have a Pre-ID Label, a responsible adult MUST grid the identifying information, NOT the student. This will increase data accuracy!

56 Important Note: Supervisor’s Manual Use OPTION #3 for Verbal Instructions for students
Page 25 - After reading this box - Skip to Page 30 and start with Option 3 with the block below

57 TEST SCHEDULING (1 Day or 2 Day Administration)
Test during the first week of the testing window if possible.

58 Scheduling Testing Sessions Non-academic sections-
“Non-test” sections - Given on a separate day “Non-test” sections – The JCPS Testing Unit recommends they be given on the first or second day of the testing window or even before the Testing Window but not prior to staff Administration Code training. This section MUST be given PRIOR to the academic sections of the test. Allow approximately 75 minutes - “Non-test” sections Directions - Read aloud to the students as they follow along with their copies of “Instructions for Completing Your Answer Folder.”

59 TEST SCHEDULING (1 Day) Administer in this order:
Student Information Section and any other Noncognitive components Four academic tests (English, Mathematics, Reading and Science) are administered in the order in which they appear in the test booklet.

60 TEST SCHEDULING (2 Days)
Day One Student Information Section and other Noncognitive components are administered. Day Two Four academic tests (English, Mathematics, Reading and Science) are administered in the order in which they appear in the test booklet.

61 MAKEUP TEST SCHEDULING (1 Day or 2 Day Administration)
Academic tests must NOT be administered prior to the Student Information Section and other Non- cognitive components for any student. The four academic tests (English, Mathematics, Reading and Science) MUST all be administered on the same day.

62 TEST SCHEDULING (1 Day or 2 Day Administration)

63 TEST MATERIALS OLD MATERIALS (any materials prior to 2014)
Should be shredded/recycled Cannot be scored ACT EXPLORE uses a new test form each year (Form 06A for 2014)

64 SPECIAL TEST MATERIALS AVAILABLE
Braille Large Print test book Audio DVD Reader’s Scripts

65 Explore ANSWER FOLDERS
BEFORE ADMINISTRATION BEGINS Adhere Student Pre-ID Labels or (if no label is received for a given student) complete all appropriate boxes (shown later) Use SSID (NOT JCPS ID) ACT EXPLORE answer folders MUST be returned in the same order as the names appear on the SDRR roster

66 Students WITH LABELS Adhere the Pre-ID Label to the appropriate place on the ACT EXPLORE answer folder. DO NOT print or bubble anything else on the front page of the ACT EXPLORE answer folder. Explore form 06A – Do not have to bubble

67 Orientation of Pre-ID Labels
Answer Documents Orientation of Pre-ID Labels TOP OF LABEL BOTTOM OF LABEL Adhere the label so that the instructions on the answer folder and the student’s name can both be read “right side up.”

68 PRE-ID LABEL WITH INCORRECT INFORMATION
If there is a mistake on a student label: Do not use the label Prepare answer document for student by bubbling in boxes A, B, D & E and G - H with student/school information.

69 Students Without Labels
Prepare answer document for student by bubbling in boxes A, B, D & E and G - H with student/school information. Add student to SDRR

70 Answer Documents without a label

71 Answer Documents

72 Reporting Accommodations on answer folder
ACCOMMODATIONS MUST be documented on the answer folder (specific accommodation) and on SDRR (yes/no). In order to receive accommodation information on reports the accommodation area of the forms must be completed.

73 Answer Documents

74 Defective Answer Folder
If an answer folder needs to be replaced, have a responsible adult (NOT THE STUDENT) transfer all information to the new answer folder after the timed portion of testing is completed.

75 ACT EXPLORE Test Book Cover
Student will be asked to read and copy a certification statement indicating they understand: the testing rules that testing items are confidential and may not be shared in any manner that they are the student whose name appears on the test booklet ACT EXPLORE Test Book Cover

76 Selecting and Training Testing Staff - p. 3
A room supervisor is needed in each testing room to read directions and monitor students. If test rooms are likely to have more than 25 students, additional personnel should be assigned to assist the room supervisor. Be sure that all personnel who will assist with testing are familiar with the contents of the Room Supervisor’s Manual and have been trained in Administration Code. Adults providing accommodations must also be trained in Inclusions of Special Populations.

77 Selecting and Training Testing Staff - p. 3
To protect both the examinees and the supervisor from questions of possible conflict of interest, the room supervisor must: NOT be a relative or guardian of an examinee in their assigned room NOT be a private consultant or individual tutor whose fees are paid by the examinee or examinee’s family

78 Preparing Students for the Test Day
A few days prior to the test day, distribute copies of “Why Take EXPLORE?” and instruct students to bring the following: Two #2 pencils with erasers Calculator with the four basic functions plus square root function (schools may provide if necessary) Calculators must meet the new Calculator Policy guidelines A watch to pace themselves (optional)

79 Your school is responsible for providing the following in each testing room – p. 6
a supply of # 2 pencils (no ink or mechanical pencils) pencil sharpener two reliable timepieces (watch, stopwatch or interval timer) scratch paper supply of calculators for use during the mathematics test Calculators must meet the new Calculator Policy guidelines chalkboard or bulletin board for posting Start and Stop times for each test

80 STUDENT ILLNESS DURING TESTING Page 21 –Mark in Supervisor’s Manual
If a student becomes ill and asks to leave the room after starting the timed academic tests – Collect the student’s answer folder and test booklet Mark the time that the student leaves the room on his/her test booklet If the student returns and continues testing, the time lost may NOT be made up. Record the lost time on the Testing Irregularity Report. If the student DOES NOT return until the next day, the student may complete the section(s) of the test missed during a makeup session. Only allow the amount of time the student missed.

81 Makeup Testing – p. 13 Makeup testing must be done for students who are absent on the test date or for students who become ill during the test. Use a separate seating chart for makeup testing. Makeup testing should be completed as soon as possible and MUST be completed: (a) By the end of the testing window (b) In accordance with the standard test administration procedures described in the Test Supervisor’s Manual.

82 Preparing for Testing Sessions
Preparing testing rooms Create Test Schedule Examples of seating arrangements Students should all face the same direction during testing Use of calculators New calculator policy!

83 Posted Instructional Materials (per Administration Code)
REMOVE OR COVER: Maps, posters, charts or any content related materials (per Administration Code regulation) Periodic Tables need not be covered.

84 Room Supervisors – p. 25 Read directions exactly as they are written (Use Option #3) ACTIVELY MONITOR STUDENTS

85 ACT has LOTS of rules about calculators!! Read them carefully.
Use of Calculators – p. 9 ACT has LOTS of rules about calculators!! Read them carefully. Students should have approved calculators available for this test. Calculators need the four basic functions (addition, subtraction, multiplication, division), plus a square root function. It is advisable that all calculators be checked prior to testing to be sure they are working properly. New Calculator Policy! Calculators with built in algebra programs are prohibited!

86 New Calculator Policy KDE/ACT

87 Other ACT EXPLORE Test Administration Policies Supervisor’s Manual Pages 19 - 22
Unauthorized testing aids Questions/Guessing Rest Period Leaving the room during testing Announcement of Time Remaining Electronic Devices Reporting Irregularities in Test Administration Student Challenge of Test Items Mistiming Defective Test Booklet or Answer Folder Voiding Tests or Answer Folders Student Who Becomes Ill Prohibited Behavior

88 Forms to be Completed by the Room Supervisor
Supervisor’s Comment Form (if necessary) Page 63 of the Supervisor’s Manual Testing Irregularity Report (if necessary) Page 65 of the Supervisor’s Manual

89 ACT EXPLORE Procedures Checklist
Supervisor’s Manual p. 62

90 SEATING CHARTS MANDATORY !!

91 Group Seating Chart – p. 1

92 Group Seating Chart – p. 2

93

94 Post-Test Activities to be completed by the BAC

95 Checking Folders (Room Supervisor Responsibility) This will be very helpful when you organize materials from all classrooms. Room Supervisors separate used and unused test materials and return all materials to the Building Assessment Coordinator.

96 Voided Tests Codes – p. 21 If you believe you have reason to appropriately void any of the content sections on ACT EXPLORE (i.e. student caught cheating), contact the JCPS Testing Unit immediately.

97 Answer Documents VOIDING TEST SECTIONS PAGE 21 – SUPERVISOR’S MANUAL
CONTACT THE ERICA THOMPSON BEFORE VOIDING ANY SECTION OF THE TEST. THIS IS VERY RARE!

98 Testing with Accommodations
Student must have an active IEP, PSP or 504 Plan Accommodated test forms All test forms are the same

99 Reporting Accommodations and Special Codes on Answer Folder Accommodation codes are on pp.15 – 16 of the Supervisor’s Manual Mark accommodations as appropriate on the ACT Explore answer folder (specific codes) AND document in SDRR (yes/no).

100 Testing with Accommodations
Accommodations Per the new Inclusion Regulation Accommodated test forms All test forms are 06A

101 Testing with Accommodations Page 15 –Supervisor’s Manual
Reader’s Script May be used ONLY to read test questions in a SEPARATE ROOM for the ONE STUDENT to whom it is assigned. Use of this script for group testing is NOT allowed. If the script is read (or signed) to more than one student in the same room, scores for all these students will be cancelled automatically and an allegation will be filed.

102 Testing with Accommodations
For students who use a large-print response worksheet, item responses must be carefully transferred by a responsible adult to a standard ACT EXPLORE answer folder for scoring. ACT will not score a large-print worksheet or transfer responses to a standard answer folder.

103 EXPLORE ROSTERS Complete rosters in Student Data Review and Rosters (SDRR). SDRR will open September 15th or 16th Roster work MUST be completed by midnight on September 26th

104 ACT EXPLORE Rosters Your ACT EXPLORE Roster on SDRR must include every student listed in Infinite Campus as being enrolled in your school as an 8th Grader on the 1st day of the Fall Testing Window. SDRR will open September 15th or 16th Reminder– Demographics will be pre-populated in SDRR. Changes to demographics MUST be made in Infinite Campus. A nightly pull from IC will be completed to update SDRR.

105 ACT EXPLORE Rosters Complete in SDRR: Check for accurate demographics Add/Delete students as needed Non-participations Accommodations (yes/no) Accountability will be completed during data review (Jan/Feb 2015)

106 Completing your School Header form
To facilitate scoring of your answer folders in a timely fashion, fill out your School Report Header completely and accurately. If you cannot locate this form, please call JCPS Testing

107 School Header Form If not already present, carefully remove your Pre- ID label from your PACKING SLIP and place it inside the four corner brackets Return with your test materials.

108 School Header Form Box C, F, G, H and I MUST be completed in exactly the same way for every school in the district. The information needed to complete Box B and Box K is found on your packing slip.

109 Checking Folders Turn all answer folders the same way with the same side up, alphabetizing the answer folders by student last name. Make sure there is one answer folder for each student who took the test.

110 Checking Folders Check the answer folders for the following and correct as necessary: Are answers marked with a soft-lead pencil? If a student used a pen or marker, use a soft-lead (no. 2) pencil to mark over his or her answer choices. Have all stray marks or doodles been erased? Are all marks neat and dark, filling the answer spaces completely?

111 Finishing Folders (BAC Responsibility)
Alphabetize answer folders by school, by student last name. Materials should be appropriately packed for return to the JCPS Testing Unit. Complete SDRR ACT EXPLORE rosters by midnight on Friday, September 26th.

112 Packing Materials to Return to JCPS Testing Unit
Place answer folders in ACT Tyvek envelopes DO NOT seal the envelopes DO NOT mail the answer folders to ACT Return the answer folders to the JCPS Testing Unit during your assigned Materials Return Appointment

113 Disposition of Other Testing Materials
Keep totally voided answer folders for your records or destroy them. Used test booklets should be kept at the school to return to students when they receive their test scores. Keep ALL accommodation materials to return to students when they receive their test scores. Discard unused test booklets after all students have received their reports and test booklets. All other materials should be destroyed.

114 Score Returns Approximately 10 days after receipt of test materials school reports ship from ACT to district offices. ALL answer folders mailed back will be scored, blank or not Unused test booklets, unused answer folders, etc. should be destroyed, NOT returned

115 Materials Return ACT EXPLORE Tyvek envelopes:
Student answer folders School Headers Testing Irregularity Forms/Comment Forms (if applicable) JCPS envelope for other materials listed on the check in sheet. Materials will be hand-delivered to the JCPS Testing Unit according to the schedule shown on the next slide. Materials return will be BY APPOINTMENT ONLY. DO NOT SEAL ENVELOPES

116 Materials Return Tuesday, September 30th
Schools administering ACT EXPLORE Wednesday, October 1st Schools administering ACT PLAN Thursday, October 2nd Schools administering both ACT EXPLORE and ACT PLAN

117 Materials Return Appointments will be ONE HOUR in length.
Appointment Request information will be sent via BAC . Requested times will be submitted to the JCPS Testing Unit via the provided Survey Monkey link. Appointments will be assigned in the order they are received.

118 CHECK IN SHEET

119 Final Steps The JCPS Testing Unit will print a copy of your SDRR roster to use during materials check in. It is highly recommended that you download a copy of your own ACT EXPLORE SDRR roster (MS excel format) for your own records. This will be needed during Data Review in January

120 ACT EXPLORE FUTURE TESTING
ACT has discontinued the use of Explore Per their contract with ACT, Kentucky will administer ACT Explore once more in the fall of 2015.

121 ALTERNATE K-PREP Jessica Lyons

122 ADVANCE PROGRAM TESTING Donna Heun

123 Just call or email…. JCPS Testing Unit 485-3388


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