1. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J It’s easier than you think SHARING DATA 21.05.2015

2. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Step 1: Find a suitable project partner “Since the 1880s [the Geological Survey of Western Australia] has been gathering, synthesizing, and publishing information on the State's geology, and mineral and petroleum resources.” 21.05.2015Sharing data – it’s easier than you think

3. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Step 2: Agree on data licensing 21.05.2015Sharing data – it’s easier than you think

4. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Step 3: Do the work 30.07.2010Footer text - slideshow title

5. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Step 4: Profit!  http://doi.org/10.4225/06/553721D2E190D http://doi.org/10.4225/06/553721D2E190D 21.05.2015Sharing data – it’s easier than you think

6. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Thank you  Questions? 21.05.2015Sharing data – it’s easier than you think

7. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J It’s harder than you think SHARING DATA 21.05.2015

8. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J First: an apology  There will be walls of text because we’re going to be talking about policies and contracts and agreements and lots and lots of other documents that have lots and lots of words. 21.05.2015Sharing data – it’s harder than you think

9. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Step 1  Start a project before your institution has its act together about data management 21.05.2015Sharing data – it’s harder than you think

10. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Step 2  Do science! 21.05.2015Sharing data – it’s harder than you think

11. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Step 3  Submit a paper to a journal only to discover they have a new open data mandate “PLOS journals require authors to make all data underlying the findings described in their manuscript fully available without restriction, with rare exception” 21.05.2015Sharing data – it’s harder than you think

12. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Step 4  Get in touch with the library 21.05.2015Sharing data – it’s harder than you think

13. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Step 5  Work out who actually owns the data  Project funded by Australian Research Council  Data collected by Silver Chain  Research undertaken by Curtin University  If we don’t own the data, it’s not our decision to make 21.05.2015Sharing data – it’s harder than you think

14. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Step 5 continued  Research agreement between Silver Chain and Curtin: “9. Ownership of Project Intellectual Property (Clause 5.2) All rights and interest in, and title to, the Intellectual Property developed during the course of or arising from the Project shall be owned by Curtin” 21.05.2015Sharing data – it’s harder than you think

15. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Step 6  Decide whether data can and should be shared 21.05.2015Sharing data – it’s harder than you think

16. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Step 6a  Did the participants consent? “The Information will be published without revealing my identity.”  Yes, but with caveats 21.05.2015Sharing data – it’s harder than you think

17. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Step 6b  Can we de-identify the data sufficiently?  Maaaaaybe… 21.05.2015Sharing data – it’s harder than you think

18. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Step 7  Gather your evidence together and convince the publisher that maybe they should consider this one of their “rare exceptions” “Ethical approval precludes the data being used for another purpose or being provided to researchers who have not signed the appropriate confidentiality agreement. Specifically, the ethical approval specifies that all results are in aggregate form to maintain confidentiality and privacy and precludes individual- level data being made publicly available. All aggregate data for this study are freely available and included in the paper.” 21.05.2015Sharing data – it’s harder than you think

19. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Step 8  Be satisfied that even though this whole process took 2.5 months, including waiting for responses from the publisher, you explored all the options and in this case, the need to maintain confidentiality is more important than the need to openly share data 21.05.2015Sharing data – it’s harder than you think

20. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Step 9  Think about data when you start planning your next project 21.05.2015Sharing data – it’s harder than you think

21. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J The moral of the stories  Plan for data sharing Who owns the data? (Contracts) Is it appropriate to share? (Ethics approvals) Which licence shall we use? (AusGOAL)  Have everything in writing from the beginning Write a Data Management Plan https://dmp.curtin.edu.au/https://dmp.curtin.edu.au/ (for Curtin users only) http://dmponline.dcc.ac.uk/http://dmponline.dcc.ac.uk/ (UK-based) http://dmptool.org/http://dmptool.org/ (US-based) 21.05.2015Sharing data – both easier and harder than you think

22. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Thank you  Questions? 21.05.2015Sharing data – both easier and harder than you think

23. Curtin University is a trademark of Curtin University of Technology CRICOS Provider Code 00301J Acknowledgements  Samar Aoun for material on her project  Christian Hirt for Gravity over the Himalayas, 1km resolution 21.05.2015Sharing data – both easier and harder than you think