1. MEPA PROCESSES
& TERM
OF REFERENCE (TOR)

2. SESSION OBJECTIVES
At the end of the session, the participants are expected to:
a. Discuss MEPA process from SMEPA - DMEPA to RMEPA vis-à-vis institutionalization of the Regional Integrated Regional MEPA Operational Framework;
b. Explain MEPA Term of Reference (TOR) at all levels and units;
c. Design a contextualized DMEPA Process considering the size and unique feature of one’s organization.

3. ACTIVITY
Instructions: Fill-up the following MEPA Operational Framework on how you are going to institutionalize it in your school/division (Individual, Consolidate by group):
SMEPA
When:
Duration:
Focus:
Participants:
Output:
DMEPA

4. ANALYSIS
What are the similarities and differences in the answers of all groups?
What are the underlying factors on the similarities and differences of these answers?
What insights have you gained from the activity?
What is its implication in the institutionalization of MEPA?

5. Proposed MEPA Process SMEPA Monthly Review: End of Month
Duration: One day
Focus on Operational Concerns (OC) based on Themes & AIP Review
OC will be inputs to District Report by PSDS/SCH
Participants: SQMT (SPT, SGC, BLGU)

6. Proposed MEPA Process DMEPA
Quarterly Review: End of the 3rd month of every Quarter
Duration: 1-2 days (1st day: PSDS; 2nd day: Division M&E Team)
Focus on Major PPAs vis-a-vis Themes through PSDS Report of Schools' OC
Participants: Division QMT Team, Program Coordinators, PSDS
Outputs: Agenda on Technical Assistance (TA) & Policy Directions (PD) as inputs to RMEPA

7. Proposed MEPA Process SMEPA DMEPA RMEPA Monthly Review: End of Month
Duration: One day
Focus on Operational Concerns (OC) based on Themes & AIP Review
OC will be inputs to District Report by PSDS
Participants: SQMT (SPT, SGC, BLGU)
DMEPA
Quarterly Review: End of the 3rd month of every Quarter
Duration: 1-2 days (1st day: PSDS; 2nd day: Division M&E Team)
Focus on Major PPAs vis-a-vis Themes through PSDS Report of Schools' OC
Participants: Division QMT Team, Program Coordinators, PSDS
Outputs: Agenda on Technical Assistance (TA) & Policy Directions (PD) as inputs to RMEPA
RMEPA
Quarterly Review: 1st week of the following month of the next Quarter
Duration: 2 days (1st day: SDOs; 2nd day: Region M&E Team
Focus on Major PPAs vis-a-vis Themes
Participants: Division/Region QMT Teams, Regional Program Coordinators
Outputs: Agenda on Technical Assistance TA & Policy Directions (PD) as inputs to CO-MEPA

8. 4. CO MEPA 2. DMEPA 3. RMEPA 1. SMEPA School KPIs PIR of AIP
Operational Concerns

9. DepEd XII INTEGRATED REGIONAL MEPA OPERATIONAL FRAMEWORK
SMEPA
SCHOOL MONITORING EVALUATION & PLAN ADJUSTMENT (SMEPA)
School Quality Management Team (QMT ) - Monthly
DMEPA
DIVISION MONITORING EVALUATION & PLAN ADJUSTMENT (DMEPA)
Division QMT – Quarterly (4th week of March, June, Sept., December)
RMEPA
REGIONAL MONITORING EVALUATION & PLAN ADJUSTMENT (RMEPA)
CLMD, QuAAD, PPRD, HRTD, ESSD, FTAD – Quarterly (1st week of April, July, Oct & Jan. 2015)
COMEPA
CENTRAL OFFICE MONITORING EVALUATION & PLAN ADJUSTMENT (COMEPA)

10. The SMEPA Meeting SCHOOL MEPA (1 Day) Objectives:
Discussion of KPI & AIP Implementation
Objectives:
To enable the SCHOOL to immediately respond issues and concerns affecting the effectiveness of programs and efficiency of programs delivery
Immediate feedback on efficacy and weaknesses of program implementation at school level vis-à-vis AIP implementation;
Respond to technical and training needs of teachers; and
Identify enhancements to education policies and guidelines.

11. The DMEPA Meeting Objectives:
DIVISION MEPA (2 Days)
Presentation & Discussion of KPI & AIP Implementation
Objectives:
To enable the DIVISION OFFICE to immediately respond issues and concerns affecting the effectiveness of programs and efficiency of programs delivery;
Immediate feedback on efficacy and weaknesses of program implementation at school & SDO level vis-à-vis AIP implementation;
Respond to technical and training needs of teachers and non-teaching personnel; and
Identify enhancements to education policies and guidelines.

12. The RMEPA Meeting Objectives: REGIONAL MEPA (2 Days)
Presentation & Discussion of KPI & AIP Implementation
Objectives:
To enable the REGIONAL OFFICE to immediately respond issues and concerns affecting the effectiveness of programs and efficiency of programs delivery;
Immediate feedback on efficacy and weaknesses of program implementation at SDO vis-à-vis AIP implementation;
Respond to technical and training needs of SHs/PSDS/EPS; and
Identify enhancements to education policies and guidelines.

13. DASHBOARD: QUALITY (1st Quarter)
Focus on DepEd’s KPIs on QUALITY:
-SMEPA: NAT, SReA, EGRA, Phil IRI,
-DMEPA: NAT, SReA, EGRA, Phil IRI, (NCAE)
-RMEPA: NAT, CR, SReA, EGRA, Phil IRI, NCAE
Review on the bottlenecks of all PPAs vis-à-vis “PRODUCING CHILDREN WITH QUALITY LEARNING”
Leading review to a more systematic and systemic analysis of DepEd policies on quality

14. DASHBOARD: ACCESS (2nd Quarter)
Focus on DepEd’s KPI on ACCESS:
-SMEPA: Enrolment Rate (Community Mapping), Attendance
-DMEPA: Enrolment Rate, Enrolment Pattern
-RMEPA: Participation Rate, GER, Enrolment Pattern
Review on the bottlenecks of all PPAs vis-à-vis “KEEPING ALL CHILDREN IN SCHOOL”
Leading review to a more systematic and systemic analysis of DepEd policies on access - enrolment

15. DASHBOARD: ACCESS (3rd Quarter)
Focus on DepEd’s KPI on ACCESS:
-SMEPA: Drop-out Rate (Absolute number)
-DMEPA: School Leavers (Absolute number)
-RMEPA: Cohort Survival Rate, School Leavers
Review on the bottlenecks of all PPAs vis-à-vis “KEEPING ALL CHILDREN IN SCHOOL”
Leading review to a more systematic and systemic analysis of DepEd policies on access – CSR & SLR

16. DASHBOARD: ALL KPIs (4th Quarter)
Focus on all DepEd’s KPIs on ACCESS & QUALITY:
-SMEPA: Enrolment, Drop-out, NAT
-DMEPA: Enrolment, School Leavers (Absolute no.), NAT
-RMEPA: NAT, PR, GER, CSR, SLR
Review on the bottlenecks of all PPAs vis-à-vis “KEEPING ALL CHILDREN IN SCHOOL & PRODUCING WITH QUALITY LEARNING”
Leading review to a more systematic and systemic analysis of DepEd policies on quality & access.

17. ROLE OF THE SCHOOL PLANNING TEAM (SPT) & SCHOOL HEAD IN THE SMEPA AS CONVENOR
SMEPA DESIGN
ACTIVITY
DESCRIPTION
PERSONS IN-CHARGE
1. Opening
Presentation of Objectives, Activity flow and Roll call of attendance
EMCEE & Opening Speaker
2. Presentation by Grade Level / Department Heads
Each of the Grade Level / Department Heads presents their findings on the KPI , Physical & Financial Accomplishments (AIP)
Curriculum Level / Department Heads
3. Discussion of Presentation
Discussion leader pose questions to the presenter to clarify essential points every after presentation.
School Discussion Leaders
4. Synthesis of Discussion
A synthesizer listens to all presentations and discussions and gives the summary of the main points. The synthesizer list down all the issues and concerns on which decisions need to be made.
School Synthesizer & Documenter
5. Agreement
The SH discusses the issues listed and leads the group in coming up with agreements on program adjustments, Policy Directions to be flagged to SDO as well as TA needs SH

18. SMEPA: QUALITY (1ST QUARTER-January)
Opening Program
Presentation
Part I: NAT, SReA, EGRA, Phil IRI, NCAE (HS) - (Subject Coord.)
Part II: (Only if applicable)
* AIP Implementation (School Head)
* 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.)
* Other PPAs from FAP or NGOs (School Head)
Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)
3. Interpellation/Discussion
4. Synthesis
5. Agreement

19. SMEPA: QUALITY (1ST QUARTER-February)
Opening Program
Presentation
Part I: NAT, SReA, EGRA, Phil IRI, NCAE (HS) - (Subject Coord.)
Part II: (Only if applicable)
* AIP Implementation (School Head)
* 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.)
* Other PPAs from FAP or NGOs (School Head)
Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)
3. Interpellation/Discussion
4. Synthesis
5. Agreement

20. SMEPA: QUALITY (1ST QUARTER-March)
Opening Program
Presentation
Part I: NAT, SReA, EGRA, Phil IRI, NCAE (HS) - (Subject Coord.)
Part II: (Only if applicable)
* AIP Implementation (School Head)
* SBM Level of Assessment
* 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.)
* Other PPAs from FAP or NGOs (School Head)
Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)
3. Interpellation/Discussion
4. Synthesis
5. Agreement

21. SMEPA: ACCESS (2nd QUARTER-April)
Opening Program
Presentation
Part I: Community Mapping (Grade Level Chairman)
Part II: (Only if applicable)
* AIP Implementation (School Head)
* 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.)
* Other PPAs from FAP or NGOs (School Head)
Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)
3. Interpellation/Discussion
4. Synthesis
5. Agreement

22. SMEPA: ACCESS (2nd QUARTER-May)
Opening Program
Presentation
Part I: Community Mapping (Grade Level Chairman)
Part II: (Only if applicable)
* AIP Implementation (School Head)
* 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.)
* Other PPAs from FAP or NGOs (School Head)
Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)
3. Interpellation/Discussion
4. Synthesis
5. Agreement

23. SMEPA: ACCESS (2nd QUARTER-June)
Opening Program
Presentation
Part I: Enrolment Pattern & Community Mapping (Grade Level Chairman)
Part II: (Only if applicable)
* AIP Implementation (School Head)
* SBM Level of Assessment
* 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.)
* Other PPAs from FAP or NGOs (School Head)
Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)
3. Interpellation/Discussion
4. Synthesis
5. Agreement

24. SMEPA: ACCESS (3rd QUARTER-July)
Opening Program
Presentation
Part I: Drop-out Rate – Absolute No. (Grade Level Chairman)
Part II: (Only if applicable)
* AIP Implementation (School Head)
* 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.)
* Other PPAs from FAP or NGOs (School Head)
Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)
3. Interpellation/Discussion
4. Synthesis
5. Agreement

25. SMEPA: ACCESS (3rd QUARTER-August)
Opening Program
Presentation
Part I: Drop-out Rate – Absolute No. / PARDOs/SARDOs (Grade Level Chairman)
Part II: (Only if applicable)
* AIP Implementation (School Head)
* 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.)
* Other PPAs from FAP or NGOs (School Head)
Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)
3. Interpellation/Discussion
4. Synthesis
5. Agreement

26. SMEPA: ACCESS (3rd QUARTER-September)
Opening Program
Presentation
Part I: Drop-out Rate – Absolute No. / PARDOs/SARDOs (Grade Level Chairman)
Part II: (Only if applicable)
* AIP Implementation (School Head)
* SBM Level of Assessment
* 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.)
* Other PPAs from FAP or NGOs (School Head)
Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)
3. Interpellation/Discussion
4. Synthesis
5. Agreement

27. SMEPA: ACCESS (4th QUARTER-October)
Opening Program
Presentation
Part I:
Access: Drop-out Rate – Absolute No. / PARDOs/SARDOs)
Quality: Grading Period Results (Dept. Head & Grade Level Chairman)
Part II: (Only if applicable)
* AIP Implementation (School Head)
* 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.)
* Other PPAs from FAP or NGOs (School Head)
Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)
3. Interpellation/Discussion
4. Synthesis
5. Agreement

28. SMEPA: ACCESS (4th QUARTER-November)
Opening Program
Presentation
Part I:
Access: Drop-out Rate – Absolute No. / PARDOs/SARDOs)
Quality: Grading Period Results) – (Dept. Head & Grade Level Chairman)
Part II: (Only if applicable)
* AIP Implementation (School Head)
* 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.)
* Other PPAs from FAP or NGOs (School Head)
Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)
3. Interpellation/Discussion
4. Synthesis
5. Agreement

29. SMEPA: ACCESS & QUALITY (4th QUARTER-December)
Opening Program
Presentation
Part I:
Access: Drop-out Rate – Absolute No. / PARDOs/SARDOs)
Quality: NAT, SReA, EGRA, Phil IRI, NCAE (HS) - (Subject Coord.)
Part II: (Only if applicable)
* AIP Implementation (School Head)
* SBM Level of Assessment
* 15 nationally-funded PPAs: SPED/SPA/SPS, etc. (Coord.)
* Other PPAs from FAP or NGOs (School Head)
Part III: Agenda affecting program design, policy, standard, system and technical assistance needed (School Head)
3. Interpellation/Discussion
4. Synthesis
5. Agreement

30. SAMPLE SET-UP OF SMEPA: QUALITY (1st Quarter)
SGC
Eng.
Coord.
SGC
Math
Coord.
SGC
Sci
Coord.
Legend:
PSDS – Public Schools District Supervisor
BLGU – Barangay LGU
SH – School Head
SGC – School Governing Council
PTA – Parents-Teachers Association
GC – Guidance Counselor (Designate)
SGC
Fil.
Coord.
PTA
Pres. AP
Coord.
Special Program Coord. GC SH
PSDS
BLGU

31. SAMPLE SET-UP OF SMEPA: ACCESS ELEMENTARY (SMALL SCHOOLS)
SGC
Kin-der
SGC
Grade 1-3 Level Chair
SGC
Legend:
PSDS – Public Schools District Supervisor
BLGU – Barangay LGU
SH – School Head
SGC – School Governing Council
PTA – Parents-Teachers Association
GC – Guidance Counselor (Designate)
Grade 4-6 Level Chair
SGC GC
PTA
Pres. SH
PSDS
BLGU

32. SAMPLE SET-UP OF SMEPA: ACCESS ELEMENTARY (CENTRAL SCHOOLS)
Kin-der
SGC
Grade 1 Level Chair
SGC
Grade 2 Level Chair
SGC
Legend:
PSDS – Public Schools District Supervisor
BLGU – Barangay LGU
SGC – School Governing Council
PTA – Parents-Teachers Association
GC – Guidance Counselor (Designate)
Grade 3 Level Chair
SGC
Grade 4 Level Chair
PTA
Pres.
Grade 5 Level Chair
Grade 6
Level Chair GC
Asst. Prin-cipal
Prin-cipal
PSDS
BLGU

33. SAMPLE SET-UP OF SMEPA: ACCESS SECONDARY
Grade 7 Chair
SGC
Grade 8 Level Chair
SGC
Grade 9 Level Chair
SGC
Legend:
PSDS – Public Schools District Supervisor
BLGU – Barangay LGU
SGC – School Governing Council
PTA – Parents-Teachers Association
GC – Guidance Counselor (Designate)
Grade 10 Level Chair
SGC GC
PTA
Pres.
Asst. Prin-cipal
Prin-cipal
PSDS
BLGU

34. ROLE OF THE PSDS/SECONDARY CLUSTER HEADS & SDO IN THE DMEPA AS CONVENOR
DMEPA DESIGN
ACTIVITY
DESCRIPTION
PERSONS IN-CHARGE
1. Opening
Presentation of Objectives, Activity flow and Roll call of attendance
EMCEE & Opening Speaker
2. Presentation by District / Secondary Cluster
Each PSDS / Secondary Cluster Heads presents the Operational Concerns (OC) consolidated from SMEPAs
District / Secondary Cluster Representatives
3. Discussion of Presentation
Discussion leader pose questions to the presenter to clarify essential points every after presentation.
Division Discussion Leaders
4. Synthesis of Discussion
A synthesizer listens to all presentations and discussions and gives the summary of the main points. The synthesizer list down all the issues and concerns on which decisions need to be made.
Division Synthesizer & Documenter
5. Agreement
The SDS discusses the issues listed and leads the group in coming up with agreements on program adjustments and TA needs
SDS / ASDS

35. SAMPLE SET-UP OF DMEPA Legend:
PSDS
Prog-
ram
Coord.
PSDS
Prog-
ram
Coord.
PSDS
Prog-
ram
Coord.
PSDS
Legend:
PSDS – Public Schools District Supervisor
SGOD – School Governance Operation Div.
CID – Curriculum Instruction Division
Prog-
ram
Coord.
Prog-
ram
Coord.
PSDS
Chief
SGOD
ASDS
SDS
Chief
CID

36. ROLE OF THE DIVISION/REGION IN THE RMEPA AS CONVENOR

37. SAMPLE SET-UP OF RMEPA Legend: SGOD – School Governance Operation Div.
SDS
Prog-
ram
Coord.
ASDS
Prog-
ram
Coord.
Legend:
SGOD – School Governance Operation Div.
CID – Curriculum Instruction Division
DPO – Division Planning Officer
PPRD – Policy, Planning & Research Div.
FTAD – Field Technical Assistance Division
ESSD – Education Support Services Division
CLMD – Curriculum Learning Mgt. Division
QAD – Quality Assurance Division
HRDD – Human Resource Development Division
SGOD
Prog-
ram
Coord.
CID
Prog-
ram
Coord.
DPO
Prog-
ram
Coord.
Chief
PPRD
Chief
FTAD
Chief
ESSD
Chief
CLMD RD
Chief
QAD
Chief
HRDD
Chief
Admin.
Chief
Finance

38. POINTS TO SYNTHESIZE 1
MAJOR ACCOMPLISHMENTS: Performance Indicators, Outputs achieved, Improved Fund Utilization, Progress Markers 2
MAJOR DIFFICULTIES: Access / Quality, Project Management, Fund Utilization, Relations with Stakeholders 3
LESSONS LEARNED: in improving PPAs vis-à-vis access, quality and governance 4
MAJOR ISSUES & CONCERNS Raised on: TA & Policy Needs, Funds & Financial Management, Project Implementation

39. APPLICATION
1. Considering your size and some unique features of your organization, how would you institutionalize MEPA?
2. What possible problems do you foresee in fully institutionalizing MEPA?
3. How would you address these problems?