1. Administering & Proctoring the NYS Assessments 2015 Liane Benedict Center for Instruction, Technology & Innovation

2. General Features  ELA & Math Assessments will consist of 3 books administered over 3 days  ELA  Grade 3 & 4 ~ 70 minutes per day  Grade 5-8 ~ 90 minutes per day  Math  Grade 3 ~ 60-60-70  Grade 4 ~ 60-60-90  Grade 5-8 ~ 80-80-90

3. Important Notes  Except as noted, all public & charter school students MUST take all parts of the State tests for their grade level.  Tests must be administered in order  Materials must be collected as soon as the session is completed  Used answer sheets may not be reviewed, scanned or scored  Test books may not be used for instructional or PD purposes

4. Important Notes  Students with disabilities must be provided test accommodations as stated in their IEP  Not all accommodations listed in Appendix G are allowed on all parts of the test

5. Test Security Requirements & Responsibilities  Teachers & proctors may not discuss test questions or other specific test content online via email or listserv or through any electronic means.  Teachers and test administrators may not use cell phones or other photographic devices to duplicate test materials, and should keep their own communication devices put away during testing.

6. Test Security ~ Proctors Must:  Receive training in administering test sessions properly and securely  Review Teacher Directions  Understand security requirements before administering  Read scripts and directions prior to test administration  Administer during assigned testing windows

7. Test Security ~ Proctors Must:  Prepare a secure testing environment  Provide required materials  Prevent the use of unapproved materials  Review, comply & sign Deputy & Proctor Certification (Appendix D)  Follow procedures for Testing Accommodations for SWD’s

8. Security of Test Questions  Do Not:  Leave materials unattended while administering exam  Read, reveal, review contents of the test materials at any time  Duplicate any portion of the test, including audiotaping, videotaping, photographing or photocopying  Remove test materials from the school without authorization  Read, review or change student responses

9. Secure Testing Environment  Make sure rooms are well lit, ventilated and quiet  Reduce noise and interruptions  Place “Do Not Disturb” signs on test room doors  Clear desks, shelves under desks etc. of all books, papers and other materials  Cover or remove wall charts, graphic organizers, number lines, math tables and all board work related to ELA or Math  Make sure students are visible to the proctor during the entire test session

10. Unauthorized Materials  May not use any unauthorized notes, printed materials, scrap paper or tools.  Communication devices are prohibited in the test room:  Cell phones, Ipads, tablets, eReaders, Ipods, MP3 players  Headphones, headsets etc.  Any audio or video recording device  Any use or possession of these devices during the test must be reported to the school principal

11. Aid to Students  No interpretation or explanation of test questions  No review or commenting on student responses  In response to student inquires, proctors should advise students to use their best judgment  Assistance only on the mechanics of taking tests such as where to bubble or write responses

12. Proctoring  Circulate periodically during testing to ensure students are recording responses in the proper manner in the proper place  Make sure students are recording answers on the answer sheet, not in the test booklet  Point out if one or more answers have been left blank or more than one answer bubbled in for a question  Temporary absence  Must be accompanied by a proctor

13. Proctoring  Evacuation of the building  Student cheating  If suspected, warn student  Move student if necessary  If cheating continues, report to the principal  Illness during administration  Excuse until well enough to continue  Estimate time missed and allow for that time to complete the test  Closely monitor to insure that student only continues in parts of test not complete  Complete as long as make up period has not ended

14. Please Note…  Misadministration and/or irregularities in administration  Must be reported

15. If students finish early…  May review answers  It is a district decision to allow students to read a book once the assessment is complete  If all students complete the test earlier than allotted time, the proctor may end the session

16. Quality Control  Refusals  Absences  No rubber bands or clips  Daily roster notes

17. Make Up Testing  Principal responsibility  Ensure the following:  Students are given every opportunity to complete  All booklets are completed  Continue with scheduled test sessions  Administer missed books during makeup testing period  More than one session may be administered in one day  Record “absent” for each section for which student does not complete test

18. Further Information  For information regarding ELL, Alternate Language, Braille exams or any further information regarding administration of the 2014 3-8 Assessments please see the NYS 2015 School Administrator’s Manual.

19. Questions?  Liane Benedict lbenedict@oswegoboces.org lbenedict@oswegoboces.org