1. Agenda 10:00 – 11:00 News and update from the Financial Mechanism Office - Anne Camilla Hilton, FMO 11:00 – 11:30 Estonian system of health and e-health Ivi Normet, Debuty Sectretary General on Health, Ministry of Social Affairs 11:30 – 11:45 Developing a concept for integrated services to improve children's mental health Tiina Tõemets, project manager, Ministry of Social Affairs 11:45 – 12:15 Overview of Estonian-Swedish Mental Health and Suicidology Institute and NGO Peaasjad (Head Matters) projects Anna-Kaisa Oidermaa and Merike Sisask, Project promoters

2. Agenda 12:15 – 12:30 Reporting by project promoters in Estonia Elis Haan, Programme Coordinator 12:30 – 13:45 Lunch 13:45 – 14:00 News and updates from the Programme Donor Partner Elizabeth Peacocke and Otto Christian Rø 14:00 – 15:30 Highpoints and challenges since June 15:30 – 15:45 Implementing programmes Czech Republic 15:45 – 16:00 Coffee Break 16:00 – 17:00 Discussion and questions 19:00 Dinner at Seaplane Harbour Museum

3. Establishing Children´s Mental Health Centres  Building up the infrastructure (new centre will be build in Tallinn - part of the Tallinn´s Children Hospital. All developed centres are based on current psychiatrical clinics)  Developing the concept of regional mental health centres  Training and preparing personnel for working in the centre  Developing new services – out reach and home treatment  Increasing capacity of inpatient and outpatient services  Establishing local outpatient counselling teams in smaller regions  Coordinating the network with specialists from other sectors to promote mental health in these sectors and to ensure early detection and proper case management of mental health problems  Supervisions and trainings for specialists from other sectors

4. Regional children mental health centres

5. Norwegian Financial Mechanisms 2009-2014 Programme „Public Health Initiatives“ Elis Haan Reporting by Project Promoters in Estonia

6. After Selection Committee meeting  Minister´s decree which projects received funding  Meetings with Project Promoters if further clarification is needed – Project activities or changes in budget  Overviewing partnership agreements together with Foreign Financial Unit from the Ministry of Social Affairs  Clarifying minimum state aid questions  Signing a contract

7. Reporting by Project Promoters  Project Promoters send a report every 4 months – reporting periods are fixed in the contract  Activities in the current period (planned and actual outcomes, aim of the activities)  Reasons if there have been differences between planned and actual outcomes or in time line  Reasons if there have been complications implementing the Project and how these complications are influencing accomplishing project aims and expected outcomes?  Risk assessment

8. Reporting by Project Promoters  Communication activities (seminars, meetings etc. – number of participants)  Main activities in next period  Summary of expenses (eligible expenses in total – size of grant/co-financing; percentage of entire budget)

9. Report form of Project activities

10. Report form of expenses

11. Form of advance payment

12. Process of proceeding interim reports  20 working days after the end of the reporting period Project Promoters send an interim report.  Programme Operator is checking content part and Ministry of Finance is responsible for financial part of the report.  Confirmation letter will be sent to the Project Promoter if the report is accepted.  After the confirmation new advance payment will be made to the Project Promoter.

13. Exchange of information with Project promoters  Regular meetings  Open call projects together  Number of meetings depends on the Project  Information seminars – how do fill interim reports? Which documents should be sent?  Contact seminars for promoting contacts with Norwegian experts

14. Thank you! Elis, Anna & Käthlin