1. NATIONAL – LEVEL DESIGNATION OF RESPONSIBILITIES AND ORGANISATIONAL STRUCTURES.
PREPARED BY:
TUMELO RABOLETSI(MR)
DIRECTOR NATIONAL IDENTITY AND CIVIL REGISTRY
MINISTRY OF HOME AFFAIRS

2. INTRODUCTION
The importance of civil registration and vital statistics system in Lesotho had been greatly undermined less to mention that its administration was also very fragmented. The statistics from the few registered vital events was rarely if ever compiled. The system was given poor political recognition though it has been acknowledged as a tool essential for the development of millennium goals.

3. MANDATE OF NICR DEPT
Establishment and maintenance of National Identity Register (NIR).
Assignment of unique identity number.
Issuance of national identity card.
NATIONAL IDENTITY AND CIVIL REGISTRY

4. How does NICR MEET ITS CORE MANDATE
Registration of vital events critical:
Births
Marriages and divorces
Adoptions
Orphans
Deaths
DEC 2014
NATIONAL IDENTITY AND CIVIL REGISTRY

5. LAWS The Department is governed by, inter alia, the following laws:
Registration of Births and Deaths Act 1973
Act NO 22 of 1973
Marriage Act 1974
Act NO 10 of 1974
Laws of LEROTHOLI
National Identity Cards Act, 2011
LEGISLATION ON CITIZENSHIP
UN Convention on the rights of the child (article 7)
DEC. 2014
NATIONAL IDENTITY AND CIVIL REGISTRY

6. LAWS Registration of births and deaths Act
S 7 (1) of Registration of births and deaths: On receipt by the District Registrar of any notice, information, memorandum, return or certificate in respect of a birth or death given or transmitted under this Act; he shall examine it and cause any defect or inaccuracy therein to be corrected as far as may be possible, and for the purposes of this section he may require any person whose duty it is to give information under this Act to attend and give information in the manner prescribed by section 6.
2017/04/16

7. LAWS Registration of births and deaths Act
S 7 (2): It shall be the duty of every district registrar to ensure that every birth or death which comes to his notice is recorded on the prescribed form and that such form is fully and accurately completed.
2017/04/16

8. LAWS National Identity Cards Act
S 8 (1): The Director shall take reasonable practicable steps to ensure that personal information entered in the Register is complete, accurate and updated where necessary.
2017/04/16

9. Institutional arrangement/structure

10. National Identity Register
NICR KEY STAKEHOLDERS
BOS
IEC
CREDIT BUREAU
GOVERNMENT
DEPARTMENTS
LAW ENFORCEMENT AGENCIES
Population Data Base/
National Identity Register
INSURANCE SECTOR
FINANCIAL INSTITUTIONS
16-Apr-17
NATIONAL IDENTITY AND CIVIL REGISTRY

11. PROCEDURE (BDRS) The following applications are processed :
Birth and death applications;
Urgent birth and death applications;
2017/04/16

12. APPLICATION SELECTION CRITERION
Disabled & critical ailments
Elderly: >60 years
Normal
Birth and death certificates collection dates are processed depending on the urgency of the application. Might take 3 days.
2017/04/16

13. Screening of application
APPLICATION PROCESS
List of applicants
List is compiled. Clients served on a “first come first serve basis”.
Screening of application
Inspection of documents
Interview
Endorsement name & signature
Filling of form
Checking compliance
Issue and fill form
Endorse form after filling & lists supporting documents attached on it (name & signature).
2017/04/16

14. Receiving/collection
APPLICATION PROCESS
Sub-Accountancy
Police stamp & payment stamp must be visible on form
Verification
1 supervisor checks compliance & existence of supporting documents listed on form;
Endorses form thereafter: name & signature
Receiving/collection
Records form on either process/authorized booklet or query booklet
2017/04/16

15. APPLICATION PROCESS Filing 2017/04/16 Unprocessed application form
Retrieving of application : Client’s application form is retrieved & issued to Management for authorization
Authorizing
Supervisor
CRO (Compliance)
DM (Authorization)
2017/04/16

16. APPLICATION PROCESS 2017/04/16 Capturing
Data processor checks compliance & approval;
Lastly existence of supporting documents attached
Filing
Processed application form
Queries
2017/04/16

17. COMPILATION OF STATISTICS FROM CIVIL REGISTRATION
The compilation of vital statistics from civil registration system is nonetheless administered by the department of Bureau of Statistic in the Ministry of Development Planning.
The production of this vital statistics from civil registration is however hampered by the lack of good collaboration between the relevant stakeholders.
There is currently no plan in action for the transmission of registered civil registration data to Bureau of statistics for compilation

18. ACTIONS TAKEN TO IMPROVR CRVS SYSTEM LESOTHO
It was after the African Ministers’ conference held in 2010 Addis Ababa and Durban 2012 respectively that measures were taken to comply with the Resolution adopted thereof to reform the CRVS systems in African countries, that administration and coordination of Civil registration system is currently put under one Agency/Ministry of Home Affairs, department of National Identity and Civil Registry

19. COUNT’
The Ministers’ further resolution had been to reform the CRVS systems taking stock of the current status of the systems in through comprehensive assessments and development of concrete strategies and time-bound action plans. This resolution had been adopted and plans are in place to conduct CRVS assessment report followed by strategic plan of action.
Following the guidelines provided by regional Core group to guide assessment process, the following standard activities have been progressed:
High level coordination Committee
Lead Agency
Technical coordination Committee
Selection of Senior Advisor and National consultant
Budget secured
Task Teams constituted

20. CONCLUSION
CRVS assessment process is to be carried out to completion phase following the guidelines tool with the assistance of Senior Advisor and National Consultant
The Assessment report is to be disseminated and strategic action plan be developed and implemented which is intended to improve the status of CRVS system Lesotho.