1. HUMANITARIAN RESPONSE MONITORING

2. HOW TO USE THIS PRESENTATION This presentation contains a complete overview of all aspects of Response Monitoring Presenting all the slides is heavy and rarely a wise thing to do Instead, whoever has to do a presentation on Response Monitoring may pick from the slides those that are useful for that specific presentation

3. THE HUMANITARIAN PROGRAM CYCLE

4. WORK DONE The Monitoring Technical Group is an interagency group developing a common approach on response monitoring at collective level: strategic & cluster objectives Work in 2013 - agree on basic concepts of monitoring and draft guidance. December 2013:  Humanitarian Response Monitoring Guidance  Periodic Monitoring Report template and guidance 2014: feedback, finalisation, dissemination 2015: implement monitoring frameworks in all countries

5. HUMANITARIAN RESPONSE MONITORING A DEFINITION A continuous process that records the aid delivered to affected populations as well as the achieved results set out in the objectives of Strategic Response Plan. Tracks inputs, and outputs resulting from interventions to affected populations Charts outcomes of cluster activities Measures progress towards objectives of SRP, considering diversity of affected population & their perspectives of the response

6. PURPOSE OF RESPONSE MONITORING 1)Provides humanitarian actors an evidence base for making decisions about what actions should be taken to redress shortcomings, fill gaps and/or adjust the SRP, contributing to a more effective and efficient humanitarian response, in the short and long term and 2)Serves to improve accountability of the humanitarian community for the achievement of results outlined in the SRP, towards affected populations, local governments, donors and the general public.

7. Needs Assessments Operational Mapping Pipeline tracking Cluster Performance Monitoring Process Monitoring Operational Peer Review Evaluation RESPONSE MONITORING IS NOT

8. RESULTSRESOURCES RESULTS CHAIN InputsActivitiesOutputsOutcomesImpact $40,000 10 staff members 100 household water treatment kits Distribution100 households received water treatment kits Increased number of people who have access to safe drinking water Reduced mortality in affected population EXAMPLE

9. RELATIONSHIP BETWEEN PLANNING & MONITORING

10. THE MONITORING FRAMEWORK & EXAMPLES

11. THE SCOPE OF THE MONITORING FRAMEWORK

12. THREE STAGES OF RESPONSE MONITORING PreparingMonitoringReporting

13. KEY STEPS 1: PREPARING: ORGANISING THE MONITORING FRAMEWORK Monitoring Framework finalized HC/HCT review & endorse Monitoring Framework Monitoring Framework Document drafted Strategic level indicators and targets selected Cluster Response Plans & Cluster Monitoring Plans created Strategic Objectives drafted

14. MONITORING GUIDANCE

15. HUMANITARIAN RESPONSE MONITORING FRAMEWORK DOCUMENT What will be monitored and When Roles and responsibilities Key actions Resources

16. MONITORING PLANS STRATEGIC OBJECTIVES CLUSTER OBJECTIVES – CLUSTER MONITORING PLANS

17. SRP LOGICAL FRAMEWORK IN THE COUNTRY STRATEGY STRATEGIC OBJECTIVE 1: Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed do eiusmod tempor incididunt ut labore Indicator (outcome)BaselineTarget 1.1 Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed.xxx 1.2 Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed.xxx STRATEGIC OBJECTIVE 2: Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed do eiusmod tempor incididunt ut labore Indicator (outcome)BaselineTarget 2.1 Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed.xxx 2.2 Lorem ipsum dolor sit amet, consectetur adipisicing elit, sed.xxx

18. SRP LOGICAL FRAMEWORK IN THE CLUSTER RESPONSE PLAN

19. STRATEGIC OBJECTIVE EXAMPLES STRATEGIC OBJECTIVE: Reduce mortality and morbidity amongst displaced people to pre-emergency levels Indicator (outcome)BaselineTarget 1. Under 5 mortality rateunavailable<2.0/10,000/day 2. Incidence for (selected diseases relevant to the local context)unavailableat or below seasonal incidence trend 3. % of households with access to a source of safe drinking-water40%80% 4. % of households with access to a functioning toilet45%75% 5. % of households having acceptable food consumption30%80% STRATEGIC OBJECTIVE: Immediate improvement of the living conditions of internally displaced people, through provision of essential commodities Indicator (outcome)BaselineTarget 1. % of target population having access to shelter40%90% 2. Average number of litres of water per person per day, among the target population1015 3. % of targeted households with reliable and sustainable food sources30%65% 4. Average Dietary Diversity<3>6 5. Affected population’s overall self-assessment of their living conditions, on a scale of 1 (worst) to 5 (best) 24

20. 2: MONITORING: APPLYING THE MONITORING FRAMEWORK ALONG THE SRP CYCLE Response Monitoring Data made available Cluster/ Inter-cluster data compiled & analysed against strategic objectives Inter-cluster outcome indcator data collected & submitted Cluster level data aggregated & analyzed against targets & cluster objectives Cluster outcome indicator data collected & submitted Cluster members submit data on output indicators KEY STEPS

21. 3: REPORTING: PRESENTING MONITORING FINDINGS External release of Periodic Monitoring Report HC/HCT deliberates & takes any corrective action Produce Preliminary Periodic Monitoring Report Analyse information, identifying challenges & formulating recommendations Consolidate monitoring & supplemental information Plan for production of monitoring report & actions to be taken KEY STEPS

22. USE OF MONITORING DATA

23. CORE & SUPPLEMENTAL INFORMATION

24. PERIODIC MONITORING REPORT

25. PERIODIC MONITORING REPORT CONTENT

26. SAMPLE REPORTING SCHEDULE

27. UPDATING OR REVISING AN SRP?

28. Field actors Cluster coordinators Intercluster coordination group OCHA HC/HCT ROLES IN MONITORING

29. Humanitarian Response Monitoring Guidance Periodic Monitoring Report Guidance & template Humanitarian Indicator Registry Field Data Collection Tools WHAT TOOLS WILL HELP

30. TOOLS FOR MONITORING OBJECTIVES

31. August: all countries receive Response Monitoring Guidance 2015 SRPs should be prepared with Response Monitoring Framework documents Support from MTG members to their field counterparts MTG continues work on the next challenges WHAT NEXT

32. CHALLENGES AHEAD Examples of indicators linked to cluster objectives How to count people reached Field data collection tools/terminology/data structure Repositories for storing monitoring data Data quality (self reporting) Resources for performing monitoring work Alignment of monitoring approaches by different stakeholders The carry over effect

33. WHERE TO GO Humanitarian Response Monitoring https://humanitarianresponse.info/programme- cycle/space/response-monitoring-guidance Humanitarian Indicator Registry https://www.humanitarianresponse.info/applications/ir Humanitarian Dashboard https://humanitarianresponse.info/programme- cycle/space/response-monitoring-tools