1. For TaxWise Desktop Installation December 16, 2010

2. Objectives Make a District TaxWise TaxWise Defaults Create User Names & Groups Create icons for each site Make a TaxWise installer Install TaxWise on a computer Run the cloned TaxWise 12/16/2010New Jersey Tax-Aide Clone Workshop2

3. Optional Install TrueCrypt on a flash drive Install a TaxWise clone on a flash drive Run TaxWise from a flash drive 12/16/2010New Jersey Tax-Aide Clone Workshop3

4. District TaxWise TaxWise setup and installation will be managed at the district level One TaxWise setup can be used by all preparers and transmitters in the district Each installation requires a unique DCN and Submission ID Basic setup does not permit transmitting Transmitting computers: transmitting is enabled and transmit codes for secondary EFINs are entered if needed May be installed on computer or flash drive 12/16/2010New Jersey Tax-Aide Clone Workshop4

5. Getting Organized E-file Sites E-file preparers and transmitters Equipment AARP/IRS, personal, site District/site operation EFCs at >1 site Equipment stays at site or travels with EFC 12/16/2010New Jersey Tax-Aide Clone Workshop5

6. District Information 12/16/2010New Jersey Tax-Aide Clone Workshop6

7. District Info Questions/Issues Sites without EFIN Paper only sites New EFIN not received E-file sites that will not have an EFIN >1 EFIN will transmit for a site Why? When might this be necessary? Transmitting/secondary EFINs 12/16/2010New Jersey Tax-Aide Clone Workshop7

8. Prior Year Software EFIN: 070743 2009 Reg Code: UUK9-7778-UEPC-JF77-VRC2 12/16/2010New Jersey Tax-Aide Clone Workshop8

9. Exploring the Clone Tools CD Clone Installer - Copy the CONTENTS of this folder to the flash drive or CD that will be used to install TaxWise. A zipped UTSYY folder must be added to the installer flash drive or CD. Make Clone Tools - TW Make Icons and TWzip. The zipped folder produced by TWzip goes on the installer flash drive or CD. RemovableDriveTW - Items in this folder support TaxWise on flash drives. Clone 2010 - Clone Instructions 12/16/2010New Jersey Tax-Aide Clone Workshop9

10. TaxWise Defaults Defaults common to all User names are entered in Admin User before creating site User names – Fed and NJ form defaults (examples: Practitioner PIN, NJ on W-2, 1099-R) – User Defined History Lists – Print Packages – Private Forms – Browser Tabs (for references) After creating site User names, enter defaults unique to each site in the site User name – Main Info: SIDN – 8879: EFIN, SIDN and site name & address 12/16/2010New Jersey Tax-Aide Clone Workshop10

11. TaxWise Users and Groups 1 User Name per site User names are in EFC Group that cannot Transmit Get Acks, Mail and Updates ERO Group Can transmit returns and receive Acks After TaxWise is installed on transmitting computers/flash drives, User names of transmitting sites are moved to ERO Group 12/16/2010New Jersey Tax-Aide Clone Workshop11

12. TaxWise Passwords Passwords are required on all User names Site User name passwords are needed by EFCs & EROs Passwords for Admin, Guest, Training & ERO created User names should be limited to EROs 12/16/2010New Jersey Tax-Aide Clone Workshop12

13. Vista and Windows-7 TrueCrypt and TaxWise will run on Vista and W-7 The Florida Clone should install on Vista and W-7 If necessary, disable UAC 12/16/2010New Jersey Tax-Aide Clone Workshop13

14. Make a District TaxWise 1. Install TaxWise 2010 from CD/flash drive 2. Complete Setup screens and register EFIN 3. Install TaxWise New Jersey, when available 4. Establish defaults in Admin 5. Create EFC and ERO Groups 6. Create site Users with User specific defaults 7. Take a break! 12/16/2010New Jersey Tax-Aide Clone Workshop14

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16. District TaxWise Status Check 1 User name for each e-file site Common defaults for all sites except SIDN [Main Info & 8879] EFIN [8879] Still need EFIN in Setup to match EFIN on 8879 May want to add Carry forward 12/16/2010New Jersey Tax-Aide Clone Workshop16

17. Changing Setup Screens Manually – Not recommended >1 TaxWise installation on 1 computer Different flash drive for each EFIN or site Florida Clone Automates setup screen changes Uses 1 desktop icon for each site Copies the correct setup info into TaxWise before opening Can remember changes to the setup info 12/16/2010New Jersey Tax-Aide Clone Workshop17

18. Make Icons Overview 1. For a site User name in TaxWise In General Setup screen: EFIN that transmits for site Change to the site User name Exit TaxWise 2. Make an icon with the site User name. This saves setup information including transmitting EFIN. 3. Open TaxWise and repeat 1 & 2 for another site User name 4. When icons have been made for all site User names, copy icons to desktop and make a backup. 12/16/2010New Jersey Tax-Aide Clone Workshop18

19. Make TW Icons In My Computer, right click the Clone Tools CD Click Explore this CD Open the Make Clone Tools folder Run TW Make Icons 1 – Enter Tax year yy 2 – Run TaxWise Change Setup Options for the EFIN for this User name Select User name Exit TaxWise 12/16/2010New Jersey Tax-Aide Clone Workshop19

20. Make TW Icons, continued 3 – Create and save ICON Enter User name [this must be one of the User names in TaxWise] Save setup.0 file? [normally Yes] Network? [normally No] Enter Desktop ICON Name [normally same as site User name; spaces are permitted] To make another icon return to 2 – Run TaxWise 12/16/2010New Jersey Tax-Aide Clone Workshop20

21. TW Make Icons Options before Exit Copy Icons to Desktop Make a Backup of setup.x files 12/16/2010New Jersey Tax-Aide Clone Workshop21

22. Contingencies New EFIN not yet received Create site User name – leave 8879 EFIN blank Create icon – use any EFIN in General Setup screen When EFIN received, update 8879 & Setup screen TaxWise Desktop backup to TWO Not recommended But if you insist: Decide on transmitting ERO/EFIN [not a TWO EFIN] Create site User name with appropriate SIDN & EFIN Create icon with transmitting EFIN in General Setup screen 12/16/2010New Jersey Tax-Aide Clone Workshop22

23. The Carry Forward Process 2009 Tax returns are restored to TaxWise 2009 [the EFIN used to create the return must be registered in this TaxWise 2009 installation] To carry forward to TaxWise 2010 the EFIN used to create the return must be registered in TaxWise 2010 From TaxWise 2010 select the 2009 returns to carry forward Returns carried forward to 2010 are in the Proforma folder and not segregated by User name 12/16/2010New Jersey Tax-Aide Clone Workshop23

24. Carry Forward Options Create individual site folders with carry forward data and copy into each TaxWise installation at the respective site Carry forward all district returns into the District TaxWise setup 12/16/2010New Jersey Tax-Aide Clone Workshop24

25. Prior Year Taxpayer Data Refer to TaxWise User Manual for Tax Year 2010 Restore to TaxWise 2009 in encrypted volume From TaxWise 2010, Tools/Carry Forward/Prior Year Can filter by User name and SSN Carry forward data from all sites goes into the same folder – all User names have access to all carried forward data Once Prior Year Taxpayer Data has been carried forward into TaxWise 2010, it can be transferred to another computer without restoring the returns to TaxWise 2009 again. 12/16/2010New Jersey Tax-Aide Clone Workshop25

26. Transfer of Prior Year Taxpayer Data to another computer To copy from this installation, Tools then Utilities/Setup Options File/Copy Proforma Files To copy to another installation, Tools then Utilities/Setup Options File/Copy Proforma Files 12/16/2010New Jersey Tax-Aide Clone Workshop26

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29. Finishing District TaxWise Consider dedicating a computer to development of the District TaxWise package Add the latest updates [Federal, NJ, Help,..] and references All information for filing year version should be available by mid-January When District TaxWise is complete, do an independent second check [quality review] 12/16/2010New Jersey Tax-Aide Clone Workshop29

30. How do you put District TaxWise on other computers? Zip the UTSxx folder Put the zipped folder on a flash drive with installer programs and folders Copy the flash drive to a CD or other flash drives if desired Run the CD or flash on other computers [or flash drives] to install TaxWise, entering unique DCN and Submission ID on each 12/16/2010New Jersey Tax-Aide Clone Workshop30

31. Making the Clone Installer Starting with a clean flash drive, 512 MB or larger, copy the following from the Clone Installer folder (on Clone Tools CD): Do not copy the Clone Installer folder. AutoPlay folder autorun application autorun setup information Optional: Removable Drive TW [used for flash drive installs] 12/16/2010New Jersey Tax-Aide Clone Workshop31

32. The Zip File Your District TaxWise [UTSyy] will be compressed with a password. The clone installer program requires the file in this format with the name assigned by the zip program. More than 1 tax year can be zipped and put on the clone CD Only 1 version of a particular tax year can be on the clone CD 12/16/2010New Jersey Tax-Aide Clone Workshop32

33. TW Zip Open TW Zip Select drive with TaxWise Click Here to create Enter year and 8+ character password Specify the installer flash drive as location to save Exit 12/16/2010New Jersey Tax-Aide Clone Workshop33

34. The Clone Installer The Clone Installer flash should now have everything required plus any options you have chosen Copy this to a CD if desired 12/16/2010New Jersey Tax-Aide Clone Workshop34

35. EFC computers and flash drives Transmitting installations Transmitting for more than 1 EFIN Starting TaxWise 12/16/2010New Jersey Tax-Aide Clone Workshop35

36. Installing TaxWise from the clone If installing to a flash drive, plug it into a computer If the drive is encrypted, mount it Plug the Installer Flash Drive into the computer Select the drive where TaxWise will be installed Enter the tax year. There can be > 1 tax year on the Installer Use the password to unzip Answer No to all add/update registry requests Network installation: No Copy individual icons: No or Yes 12/16/2010New Jersey Tax-Aide Clone Workshop36

37. DCN Each TaxWise installation increments the DCN when a Legacy e-file is created for a new return Corrected rejects use the original DCN It does not matter which User Name creates the return Example [Jones rejects Monday, is recent Friday]: 12/16/2010New Jersey Tax-Aide Clone Workshop37 DaySiteEFINClientDCN MondayForrestal111111Smith1000 Jones1001 TuesdayMercer22222Adams1002 FridayForrestal111111Jones1001

38. Submission ID Each TaxWise installation increments the Submission ID when a Modernized E-file is created A corrected reject receives a new Submission ID It does not matter which User Name creates the e-file Example [Jones rejects Monday, is recent Friday]: 12/16/2010New Jersey Tax-Aide Clone Workshop38 DaySiteEFINClientS-ID MondayForrestal111111Smith1000 Jones1001 TuesdayMercer22222Adams1002 FridayForrestal111111Jones1003

39. Post Install Recommended for installations used at > 1 site: Arrange desktop icons Sites scheduled for this EFC in upper right Other sites lower right [or deleted-can be pulled from desktop folder if needed] Consider for installations used at only 1 site Delete unneeded icons Delete unneeded User names 12/16/2010New Jersey Tax-Aide Clone Workshop39

40. ERO Computers EROs need permission to transmit and receive acks Some EROs will transmit for >1 EFIN EROs may want additional TaxWise User Names to help manage returns [for example, Accepted and Paper] 12/16/2010New Jersey Tax-Aide Clone Workshop40

41. Transmitting Computer/Flash Change transmitting User name(s) to ERO Group Add User name(s) to manage transmitted and paper returns, if desired Add XMIT codes for secondary sites [if not done earlier] 12/16/2010New Jersey Tax-Aide Clone Workshop41

42. Transmitting a secondary EFIN 12/16/2010 1.From the Tools menu select Utilities/Setup Options 2.From the Setup menu select Register Software Note: The transmitting EFIN must be on the Company setup screen. 3.Enter the secondary EFIN 4.Enter the XMIT code in the Registration Code boxes New Jersey Tax-Aide Clone Workshop42

43. Transmitting and Acknowledgements for >1 EFIN Open TaxWise with the icon for the site of the Primary EFIN. This puts the transmitting EFIN in the Setup screens. Returns for Secondary EFIN(s) can be transmitted from Primary User name. Acks and Rejects for Primary and Secondary EFINs can be received in Primary User name will be grouped by EFIN 12/16/2010New Jersey Tax-Aide Clone Workshop43

44. Running the cloned TaxWise Select an icon to start Note the 2 windows in the task bar View the batch file window behind TaxWise [if Vista] Use the TaxWise window labels to confirm tax year and User name User name and printer present at Exit will be saved 12/16/2010New Jersey Tax-Aide Clone Workshop44

45. Tracking TaxWise installations What can go wrong? 12/16/2010New Jersey Tax-Aide Clone Workshop45

46. Managing the Clone In the district District level DCN and Submission ID assignment [multiples of 1000 recommended] District level passwords for User names and TrueCrypt Tracking where TaxWise is installed Tracking TaxWise uninstall and data removal [during and end of season] At the sites Check correct start of TaxWise for this site 12/16/2010New Jersey Tax-Aide Clone Workshop46

47. Tracking TaxWise Installations 12/16/2010New Jersey Tax-Aide Clone Workshop47

48. What can go wrong? Problem Compensation Laptop or flash drive failure Corrupt TaxWise installation Florida Clone: Opened with wrong icon or Wrong User name selected Corrupt setup file Flash drive disconnects Frequent backups Run TWTech. If necessary, re-install & adjust DCN. Early detection by supervisor. “Return not registered” recovery Restore from saved icons file Shutdown, re-boot and restart Traveler 12/16/2010New Jersey Tax-Aide Clone Workshop48

49. Corrupt Setup File Icon places wrong Setup information in TaxWise Symptom: Return not registered Verify by checking EFIN in General Setup screen Fix: Change EFIN in General Setup screen or Replace Setup.0 file from UTSxx/Backup 12/16/2010New Jersey Tax-Aide Clone Workshop49

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51. District TaxWise Questions What User names are in the District version of TaxWise? Site User names should be created before common defaults are created in the Admin User name. T or F? What defaults are different for each site User name? All new EFINs must be received before making a District TaxWise. T or F? How are EFCs prevented from transmitting returns? 12/16/2010New Jersey Tax-Aide Clone Workshop51

52. More District TaxWise ?? In a review of your district TaxWise before running TWZip several errors are discovered. How can each be fixed? Change 8453 to print 2 copies Add “Property Tax Rebates” document to references Mark NJ-1040 pg 3 to default to e-file When opening TaxWise with the Library site icon the User name is Admin 12/16/2010New Jersey Tax-Aide Clone Workshop52

53. TaxWise Install Questions A CD which installs the clone for tax year 2010 can also install a clone for tax year 2009. T or F? When installing the clone on a computer that will use network printing, answer YES to the network installation question. T or F? Who determines the DCN and Submission ID for a TaxWise installation and why? Once prior year taxpayer data has been carried forward, how can it be transferred to another installation? 12/16/2010New Jersey Tax-Aide Clone Workshop53

54. Transmitter Questions What is done to TaxWise after installation for an ERO? How is an XMIT code entered to enable one EFIN to transmit for another? How does an ERO with 2 independent EFINs transmit for each? How does an ERO with 2 linked EFINs transmit for each? What happens to a return if the EFIN on the Company setup screen does not match the EFIN on the 8879? 12/16/2010New Jersey Tax-Aide Clone Workshop54

55. Password Questions Which of these installations requires a password on the operating system? TaxWise 2009 used only for training on a computer TaxWise 2010 on a flash drive TaxWise 2009 with retained data on a computer Who should know the TaxWise password for a. Adminb. Trainingc. Guest Written passwords/password reminders should be [T/F] Hidden in the computer carrying case On the laptop lid so they are readily accessible In the counselor’s purse or wallet Distributed to EFC’s via email 12/16/2010New Jersey Tax-Aide Clone Workshop55

56. Encryption Questions Regular backups from TaxWise must be to an encrypted drive. [True or False] Which of these must be on an encrypted drive? TaxWise 2009 used only for training TaxWise 2010 on a flash drive TaxWise 2009 with retained data An EFC flash drive locked in the ERO’s home safe A TrueCrypt volume must be created on IRS computers before installing TaxWise. [True or False] You should update the TrueCrypt program periodically. [True or False] 12/16/2010New Jersey Tax-Aide Clone Workshop56