1. Welcome to RAIN! Presented by: the folks in RDA with today’s emcee, Dana Director Date: September 18, 2014 Research Administration Information Network

2. RAIN Agenda Introduction Updates & timely information: RFDS OPAM RATE ORIO SVPR TTBD CRBO CTO Research & Academic HR USR Q & A 2 Dana Director RAIN: 9-18-14

3. RFDS –Research Funding and Development Services 3 RAIN: 9-18-14

4. RFDS: Research Funding and Development Services Staffing Update: New Research Development Associate Julie Rogers Rachel Dresbeck 4 RAIN: 9-18-14

5. RFDS: Research Funding and Development Services Updated RDA Documents & Forms Page Page Taylor St. Clair 5 RAIN: 9-18-14

6. OPAM - Office of Proposal & Award Management 6 RAIN: 9-18-2014

7. OPAM: Office of Proposal & Award Management Pre-Award Update Uniform Guidance - Subawards 10% de minimis F&A rate (200.414) Fixed Price Subawards (200.201 &200.332) o Up to the amount of the Simplified Acquisition Threshold ($150K) Subrecipient Commitment Form (Pending) Nancy Duncan 7 RAIN: 9-18-2014

8. OPAM: Office of Proposal & Award Management Pre-Award Update New Grants & Contracts Administrator (GCA) Welcome, Travis Dewey! Nancy Duncan 8 RAIN: 9-18-2014

9. OPAM: Office of Proposal & Award Management Post-award Update Pocket Cards Nancy Duncan 9 RAIN: 9-18-2014 Total Awards FY14$355,880,877 By Activity Research$258,191,148 Clin Trials$70,820,124 Instruction$2,548,628 Other$24,320,977 By Sponsor NIH$231,802,265 Other Fed$40,453,169 Nonfed Gov't$2,792,881 Industry$46,756,276 Private $34,076,286

10. OPAM: Office of Proposal & Award Management Post-Award Update New Sponsored Projects (SPA) Analyst Welcome, Robin Murphy! SPA II Analyst Vacancy –Amber Roberts has joined SWOG –Position is Open! Nancy Duncan 10 RAIN: 9-18-2014

11. OPAM: Office of Proposal & Award Management Award Setup Coordinator Leann Simpson Working with GCAs on account Set Ups Primarily NIH awards Contacting Depts. with questions related to compliance (DAC-Department Award Checklist) Nancy Duncan 11 RAIN: 9-18-2014

12. OPAM: Office of Proposal & Award Management NIH Updates NIH-OD-13-097 Effective 10/1: Commons ID required for Graduate & Undergraduate Students with Measurable Effort on an NIH Annual Progress Report Graduate Students/Postdocs required to enter Personal Profile info in Commons Request/Update Commons ID Kellie Guentert 12 RAIN: 9-18-2014

13. OPAM: Office of Proposal & Award Management NIH Updates NIH-OD-14-129 Effective Immediately, NIH & AHRQ require Commons ID for primary Sponsor on any competing Individual Fellowship application. Request/Update Commons ID Kellie Guentert 13 RAIN: 9-18-2014

14. OPAM: Office of Proposal & Award Management NIH Close Out Follow-up Letters Letters sent at 15 days, 91 days, and now 121 days after project end date. Modifying current template with stronger language, including potential enforcement actions. Kellie Guentert 14 RAIN: 9-18-2014

15. OPAM: Office of Proposal & Award Management Final Report Additional Materials (FRAM) New functionality: Program Officer can generate eNotification to request additional information regarding the Final Progress Report. Link in eNotification and Commons to upload materials. Kellie Guentert 15 RAIN: 9-18-2014

16. OPAM: Office of Proposal & Award Management OPAM Centralized Email OPAM Central orserv@ohsu.eduorserv@ohsu.edu General correspondence, no-cost extensions, subaward requests. OPAM Awards awards@ohsu.eduawards@ohsu.edu Send award and OGA setup notifications to departments. Kellie Guentert 16 RAIN: 9-18-2014

17. OPAM: Office of Proposal & Award Management OPAM Centralized Email OPAM Revenue spacash@ohsu.eduspacash@ohsu.edu Incoming payment questions; federal sponsors use this email for post-award/cash. OPAM Effort & LD spaeffrt@ohsu.eduspaeffrt@ohsu.edu All effort and LD correspondence. Kellie Guentert 17 RAIN: 9-18-2014

18. OPAM: Office of Proposal & Award Management OPAM Centralized Email OPAM Subaward spasub@ohsu.edu Invoices received from subrecipients; subaward requests after centrally received.spasub@ohsu.edu InfoEd Help rgcfaq@ohsu.edurgcfaq@ohsu.edu InfoEd related questions. Kellie Guentert 18 RAIN: 9-18-2014

19. OPAM: Office of Proposal & Award Management OGA Survey Thank you!! 31% response rate to the OGA Survey Results are under review Your participation is appreciated! Kellie Guentert 19 RAIN: 9-18-2014

20. OPAM: Office of Proposal & Award Management New version of ePPQ coming soon! Hope to have it published for use in the next few weeks Added a few new questions Additional Shared Resources –Bioinformatics through CTRI –Clinical R esearch Informatics through CTRI Kellie Guentert 20 RAIN: 9-18-2014

21. OPAM: Office of Proposal & Award Management ePPQ Bugs Primary Discipline picklist not alphabetizing. The department listed for personnel is displaying incorrect results in that section. Some hyperlinks are running over into text. Department Contact sometimes not displaying after being selected. Kellie Guentert 21 RAIN: 9-18-2014

22. OPAM: Office of Proposal & Award Management InfoEd Page on RATE Community Site Communication center for all things InfoEd. Access the RATE Community InfoEd Page, click “join this community”, and signup for Alerts!InfoEd Page Need help joining? Email: InfoEd Help at rgcfaq@ohsu.eduInfoEd Help Kellie Guentert 22 RAIN: 9-18-2014

23. OPAM: Office of Proposal & Award Management Service Level Understanding (SLU) SLU Agreement 7//01/2013-9/04/2014 1818 applications 52% did not meet the SLU Deborah Golden-Eppelein 23 RAIN: 9-18-2014

24. 24 RAIN: 9-18-2014 Questions? OPAM Central: orserv@ohsu.edu 4-7784 http://www.ohsu.edu/xd/research/administration/pr oposal-and-award-management.cfm OPAM: Office of Proposal & Award Management

25. RATE – Research Administration Training and Education 25 RAIN: 9-18-14

26. RATE: Research Administration Training & Education Margaret Gardner 26 RATE Community site  Sign up for Alerts  Participate in Discussions  Find upcoming class dates Explore here.here RAIN: 9-18-14

27. RATE Community Margaret Gardner 27 How much do email alerts have to do with lattes? About $5. Weekly drawing for a $5 Starbucks card. Through October 23 rd - starting today!! Winners posted in RATE Announcements. But how do I enter the drawing? 1.Set email alert for RATE Announcements 2.Set email alert for any RATE Discussion List 3.Enter before October 20 th RAIN: 9-18-14

28. RATE Community Margaret Gardner 28 1 st Drawing is today! Drumroll, please… RAIN: 9-18-14

29. RATE: Research Administration Training & Education Margaret Gardner 29 Compass OHSU’s new Learning Management System »Replacing TrainingForce »Goes live October 1 »Demonstration »Email enrollment requests for: RATE: rate@ohsu.edurate@ohsu.edu eCRIS: Kristin Stiller – hackneyk@ohsu.edu RAIN: 9-18-14

30. ORIO –OHSU Research Integrity Office RAIN: 9-18-2014 30

31. ORIO IRB: Institutional Review Board Update: eIRB Upgrade Now in Phase 2: Development & Implementation Testing Initial Submission (Round 1 complete) –Great Feedback (Thank you!) Additional testing next week & beyond –To volunteer contact Andrew Perluss: perlussa@ohsu.edu perlussa@ohsu.edu David Holmgren 31 RAIN: 9-18-2014

32. ORIO IRB: Institutional Review Board Update: eIRB Upgrade Timeline Reminder Anticipated Go-Live late Spring/ early Summer 2015 Currently on track & on schedule David Holmgren 32 RAIN: 9-18-2014

33. IRB Brown Bag Sessions Students As ResearcherS: STARS in the IRB Sky Thursday, September 25 th 11:30 a.m. to 12:30 p.m. in UHS 8B60 IRB Vice Chair Lynn Marshall will lead a space walk through of the basics of submitting your research to the Institutional Review Board (IRB) for review. Including: Online Submission System, Documents, Common Omissions David Holmgren 33 RAIN 9-18-2014 ORIO IRB: Institutional Review Board

34. IRB Brown Bag Sessions Veterans Administration Update Monday, November 17 th 11:30 a.m. to 12:30 p.m. in UHS 8B60 We began the process of joint PVAMC/OHSU IRB review 2 years ago. Please join us for an update and some helpful tips on this time-saving process. *Please note, this session is on Monday due to Holiday scheduling. David Holmgren 34 RAIN 9-18-2014 ORIO IRB: Institutional Review Board

35. IRB Classroom TrainingIRB Classroom Training* 11:30 to 12:30 p.m. in CHH 3178 Introduction to IRB Review October 16 th IRB Q&A November 20 th Introduction to IRB Review December 18 th *Registration opens October 1 st 35 David Holmgren RAIN 9-18-2014 ORIO IRB: Institutional Review Board

36. 36 Questions? David Holmgren holmgred@ohsu.edu 503-346-3528 www.ohsu.edu/researchintegrity RAIN 9-18-2014 ORIO: OHSU Research Integrity Office

37. Wrap Up Q & A Next RAIN Meeting: October 16, 2014, 9:30 – 11:00am Send agenda item requests to: rain@ohsu.edurain@ohsu.edu Or use the RAIN Feedback FormRAIN Feedback Form Everyone 37 RAIN: 9-18-14