1. Schedule Remove ARGUS experiment - Fall 2009 Disassemble and ship OLYMPUS detector - Spring 2010 Ship target and beamline – Fall 2010 Modify DORIS beam-line and install OLYMPUS target - Winter 2010/11 Assemble OLYMPUS detector – Spring 2011 OLYMPUS commissioning in parking position – Spring 2011 Install complete OLYMPUS experiment - Summer 2011 Commission OLYMPUS - Fall 2011 –Parasitic mode and some dedicated shifts during service weeks Take data - 2012 Schedule discussed/agreed with DESY M, FS and FH directors

2. Funding German groups submitted grant request to the BMBF, December 2008 American groups submitted grant request to NSF and DOE January 2009 Funding Requests: Transportation BLAST-detector: 626,-k$ only American Groups DOE GEM and wire chamber upgrade 95,- k$ only American Groups, DOE Target: 450,- k$ only American Groups NSF,DOE Luminosity Monitor: 120,- k$ only American Groups NSF,DOE Trigger, DAQ: 235,- k € Bonn, Erlangen, Mainz BMBF Postdoc, PhD-Students 480,- k € Bonn, Erlangen, Mainz BMBF New Intersection Region: 280,- k € only European groups DORIS Modifications: 487,- k € all groups OLYMPUS Cooling and power: 365,- k€ Bonn, Mainz + others OLYMPUS Operation Costs: 585,- k € all groups DORIS Operation Costs: 450,- k € direct request to BMBF or DESY

3. Man-power Institute (Faculty) Scientist PhD-Student Engineer Requested (FTE) (FTE) Bonn: R. Beck, F. Klein, 2 * (0.5 FTE) 1 2 * (0.25 FTE) 1 Postdoc H. Schmieden Mainz: A. Denig, F. Maas 3 * (0.30 FTE) 2* (0.25 FTE) 1 Postdoc D. von Harrach 1 PhD student Erlangen: E. Steffens 1 * (0.10 FTE) Arizona State U.: Alarcon 1 * ( 0.3 FTE) 1 Hampton Univ.: 1 Postdoc (0.5 FTE) Kohl 1 1 PhD student MIT: Milner, Matthews, Redwine 2 * FTE 2 2* (0.75 FTE) Univ. Of Colorado: Kinney 1 * ( 0.2 FTE)

4. Institute (Faculty) Scientist PhD-Student Engineer Requested (FTE) (FTE) Univ. of Kentucky: Crawford 1 Univ. of New Hampshire: Calarco 1* (0.5 FTE) 1 Glasgow: Rosner, Kaiser 1 * (0.3 FTE) 1* (0.5 FTE) 1 PhD student 1 Postdoc St.Petersburg: Belostotski 2* FTE 1* FTE will apply in 2010 Italy groups De Leo, Nappi 2 * FTE 2 * (0.25 FTE) 2 PhD students Ferretti Dalpiaz will apply in 2010 Lenisa, Cisbani, Frullani, Garibaldi DESY: F. Brinker, Y. Holler 2 * FTE 2 * FTE U. Schneekloth 2 * (0.5 FTE) Man-power

5. OLYMPUS Infrastructure Items cost man power start institute funding (k€) (FTE) design construction Cooling system 155 0.75 06/09 11/09 Mainz (Bonn) 10-20 k€ + external 0.75 FTE Transformer, power supply, 160 0.25 06/09 11/09 DESY, MIT cabling + external

6. DORIS Modifications Main items cost man power start institute funding (k€) (FTE) construction Polarity switches 100 0.25 10/09 Bonn (+Mainz) 60 k€ 0.25 FTE Power/signal cables 52 0.5 12/10 DESY + ext. Quadrupoles 38 1 08/09? DESY 38 k€ 1 FTE Mod/rebuild kicker 86 1 11/09 DESY Vacuum system 28 (50) 1 (2) 11/09 MIT, DESY (may be needed) Remove ARGUS 5 1 10/09 DESY, Yerevan St. Petersburg Construction work 60 0.5 08/10 DESY + ext. Rebuild IR 28 1.3 12/10 DESY + institutes other items 85 Sum 797 (50) 7.6

7. Cost Estimate – Investments Possible in-kind contributions of institutes –Cooling system (design, ordering, setup,…) –Cabling from power supply to toroid –Polarity switches (assembly in workshop) –Modification of vacuum system –Send technicians (ARGUS removal, modification of IR,…) –Currently available 108-118 k €, 2 FTE of total 797 (50) k€ and 7.6 FTE Could save about 100k€ in power costs in case of early modification of quads

8. OLYMPUS TDR Scientific goals (from proposal) DORIS beamline (F. Brinker, J. Hauschildt) OLYMPUS experimental configuration (U. Schneekloth, J. Hauschildt, J. Kelsey)) Tracking chambers (D. Hasell, E. Kinney) Scintillator detectors (J. Calarco) Target system (R. Milner, E. Steffens, P. Lenisa, J. Kelsey) Luminosity monitor (M. Kohl) Electronics (R. Beck) Data acquisition, online system (TBA) Expected performance (MIT, C. Crawford) Propose: Draft chapters: September collaboration meeting TDR completed: December 1 st

9. 9 Future OLYMPUS Meetings Collaboration meeting - September 2009 –finalise TDR draft –discuss collaboration organisation MOU’s prepared over summer 2009 Technical meeting at MIT with DESY staff – Summer 2009 Technical meeting at DESY – Collab. Meeting Sept. 2009 Meeting of US Collaboration at MIT-Bates - Summer 2009