1. Results-Oriented Monitoring (ROM)
This project is funded by the European Union
A project implemented by an
ICCS-NTUA Consortium
Service Contract for a “Review of implementation of centrally managed projects and programmes financed by the EU under the thematic programmes (CMTPs) EVA/2014/
A European Union’s Project
Results-Oriented Monitoring (ROM)
EU DEAR Programme - Inception Seminar Brussels, 29 April 2015

2. CONTENTS 1. ROM System and ROM CMTP Project
2. DST – ROM CMTP / Areas for Collaboration

3. 1. ROM System and ROM CMTP Project

4. 1.1 ROM Definition (what)
ROM is a system designed to assist the EC services in
monitoring of
and
reporting on
EU funded development and cooperation projects and programmes by
mobilising external consultants

5. 1.2 ROM general objectives (why)
- To increase transparency and accountability in the use of public funds. - To shift to a results based assessment of aid rather than one based mostly on commitments and disbursements. - To improve the quality of cooperation with projects and programmes through the provision of timely, relevant, and well-focussed conclusions and recommendations.

6. 1.3 ROM Stakeholders (who)
EU Institutions
EU Council (Consilium): 28 Heads of the EU Member States + EU Council President + President of the EC who define the EU's overall political direction and priorities.
European Parliament: 751 members directly elected by the EU voters who exercise the legislative function of the EU and have control over the EU budget and the EC
European Court of Auditors (ECA): The EU’s independent external auditor who checks that EU funds are correctly accounted for, are raised and spent in accordance with the rules and have achieved value for money
EU inter-institutional bodies
European External Action Service (EEAS): The EU's diplomatic service. It helps the EU's foreign affairs chief to carry out the Union's Common Foreign and Security Policy.
European Investment Bank Group: The EU's bank which finances and provides expertise for sustainable investment projects as part of the EU policy objectives.
Other EU entities
EC Departments and Services: The Departments are the Directorate-Generals (DGs) which deal with a specific policy. The Services deal with more general administrative issues.
EU Agencies: 40 Legal entities set up to perform specific tasks under EU law.

7. 1.4 ROM implementation (how, where, when)
1) Plan, organise, implement, report on, and follow up on a yearly basis:
- ROM Reviews (worldwide) by assessing relevance, efficiency, effectiveness, and sustainability of ongoing projects
- Results Reporting Support (at Brussels HQ)
by recording values of achieved indicators of closed projects
2) Produce Annual Consolidated Reports based on the analysis of ROM Reviews and Results Reporting Support

8. 1.4.1 ROM Reviews Objectives
- To provide an external opinion on project implementation in order to support project management by the EC HQ services
- To provide support to implementing organisations in project management through advice during the field visits and recommendations
Number of CMTPs
135/year (with circa 39 ongoing DEAR projects for the 1st year)

9. 1.4.2 Results Reporting
Objectives - To assist the Units in the reporting on results data, available in project reports and documents - To facilitate quality control of data included in the reports Number of CMTPs 95/year (with 16 closed DEAR projects in the 1st year)

10. 1.4.3 Annual Consolidated Reports
ROM review Analysis
Per country and geographic region
Per sector with specific focus on gender and climate change
Per thematic programme and for each component
Results Reporting Support Analysis
Quality of Results Indicators, completeness of project reporting by the implementing partners, quality of the Logframe.

11. 2. DST – ROM CMTP Areas for collaboration

12. 2.1 DST potential focus
ROM CMTP recommendation of May/2013 “…It is advisable that future CfP are accompanied by a service contract which could be launched early in the implementation of the grants in order to establish the necessary activity-based monitoring tools (guidelines, reporting templates, web-based repository document system etc…” “…At the <service contract> kick-off meeting, a workshop could be organised, bringing together the EC services and relevant stakeholders in order to decide on the requirements, strategy and expectations…”

13. 2.2 Complementarity ROM - DST
Preconditions - Exchange of information (planned visits, templates) - Complementarity in the assessment of the effectiveness of grants - Appropriateness of the selected reporting indicators

14. 2.2.1 Complementarity Example No 1
ROM Review criterion No 3: Effectiveness - Has the expected progress in terms of outputs been properly achieved? - Is the quality of outputs (including those of CD support) satisfactory? - Are the outputs (including CD) still likely to lead to the expected outcomes? - Is there evidence that the action supports the implementation or the development (or change) of the targeted country‘s policy/actions?

15. 2.2.2 Complementarity Example No 2
DST - Establish reporting framework - Annual collection of data, including values of results indicators of ongoing grants
ROM
- Assess framework in practice through field visits to the grants
- Consolidation of results indicators of ended grants in the context of the EU RF
which can initiate a discussion on the
appropriateness of the selected reporting indicators

16. Thank you Brussels e-mail: Brussels@ROMCMTP.eu Team Costas MISSIRLIS
Team Leader
Michel LECOMTE
Deputy Team Leader
Justyna BIELAT
Cooperation Coordinator
Elea NOVA
Junior Expert
Dimosthenis TSIORIS
Financial/Administrative Assistant