1. GPUG ® Summit 2011 November 8-11 Caesars Palace – Las Vegas, NV “Bank On It - Changing Financial Institutions in GP Isn’t So Bad” Christine Galea & Tom Weaver

2. GPUG Summit 2011– Las Vegas www.gpug.com  Walk through the windows that are impacted with a bank change. Paths are stated in the slide notes.  Discuss printer settings.  Identify potential issues you may encounter.  Other items to take into consideration when changing banks that you could possibly encounter. Objectives

3. GPUG Summit 2011– Las Vegas www.gpug.com Agenda  Bank and Checkbook Maintenance  EFT and SafePay Configurations  Checkbook, Vendor, and Credit Card Setup  Mekorma MICR and Check Printing  Company issues  Printer Settings  Electronic Reconciliation  Suggestions and Questions

4. GPUG Summit 2011– Las Vegas www.gpug.com Bank Maintenance  Old Bank Maintenance  New Bank Maintenance Transit Numbers

5. GPUG Summit 2011– Las Vegas www.gpug.com Checkbook Maintenance  New Checkbook  Old Checkbook This assumes you are going to use the same cash account with the new checkbook. You may want to create a new cash account to go with the new checkbook.

6. GPUG Summit 2011– Las Vegas www.gpug.com EFT Bank  Old EFT Setup  New EFT Setup You have to input the transit routing & account numbers of the new bank. Bank Identification Number shows up on vendor statements.

7. GPUG Summit 2011– Las Vegas www.gpug.com EFT Payables Options  Old EFT Payables Options  New EFT Payables Options

8. GPUG Summit 2011– Las Vegas www.gpug.com EFT Receivables Options  Old EFT Receivables Options  New EFT Receivables Options

9. GPUG Summit 2011– Las Vegas www.gpug.com Additional Information about Payables and Receivables EFT Options  If the new bank uses the same format, you can use the same EFT format you have created for the old bank.  If you want to start the EFT numbers in the new bank with the ending number of the old bank, you can just update the Next EFT Payment Number value.

10. GPUG Summit 2011– Las Vegas www.gpug.com EFT File Format Maintenance  Old Format  New Format File Header, Batch Header, Detail, Batch Control, File Control, Addenda?

11. GPUG Summit 2011– Las Vegas www.gpug.com Safe Pay Configurator  You will need to create a new Bank Format in the Configurator window to meet the new bank’s specification.

12. GPUG Summit 2011– Las Vegas www.gpug.com Safe Pay Bank Link Maintenance  Old Safe Pay Bank Link Maintenance  New Safe Pay Bank Link Maintenance

13. GPUG Summit 2011– Las Vegas www.gpug.com Payables Setup  Old Payables Setup Window  New Payables Setup Window Confirm that the Bank Checkbook ID defaults in when cutting checks.

14. GPUG Summit 2011– Las Vegas www.gpug.com Vendor Class Roll Down of Checkbook ID  Old Vendor Class  New Vendor Class

15. GPUG Summit 2011– Las Vegas www.gpug.com Vendor Card  Old Vendor Card  New Vendor Card

16. GPUG Summit 2011– Las Vegas www.gpug.com Receivables Setup  Old Receivables Setup  New Receivables Setup

17. GPUG Summit 2011– Las Vegas www.gpug.com Payroll Setup  Old Payroll Setup  New Payroll Setup

18. GPUG Summit 2011– Las Vegas www.gpug.com Mekorma MICR Setup

19. GPUG Summit 2011– Las Vegas www.gpug.com Mekorma MICR Integration

20. GPUG Summit 2011– Las Vegas www.gpug.com MICR Placement

21. GPUG Summit 2011– Las Vegas www.gpug.com Configurable Stubs

22. GPUG Summit 2011– Las Vegas www.gpug.com MICR Line Fine Adjustments

23. GPUG Summit 2011– Las Vegas www.gpug.com Company Issues  SafePay: There is no check transaction type setup. Upload aborted. KB855751  Checkbook: Your company address in not defined in the Company Address ID field…  Checks: The folder for the MICR.stb files is not configured properly on your setup…

24. GPUG Summit 2011– Las Vegas www.gpug.com Printers  Courier Font, 600/1200 DPI – Dark (Regular)  Resolution – ProRes 1200 (FastRes 1200)  Toner Density – 5 (3)  EconoMode = OFF  High Yield Toner – Do not use recycled cartridges

25. GPUG Summit 2011– Las Vegas www.gpug.com Credit Card Setup  Old Credit Card Setup  New Credit Card Setup

26. GPUG Summit 2011– Las Vegas www.gpug.com Electronic Reconcile Configurator  As with Safe Pay, if the new bank has a different format for sending electronic transactions, you may need to create a new Bank Format.

27. GPUG Summit 2011– Las Vegas www.gpug.com Electronic Reconcile Download Maintenance  Old Download Maintenance window  New Download Maintenance window

28. GPUG Summit 2011– Las Vegas www.gpug.com Potential Issues  Payee Name Conflict – Name on check does not exactly match safe pay file Field length?  Do not use italics on the check  Differences in terminology: SafePay vs. PositivePay, etc.  Extra time to submit test files and checks

29. GPUG Summit 2011– Las Vegas www.gpug.com Suggestions  Capitalize Vendor Names and Addresses UPDATE PM00200 SET VNDCHKNM = UPPER(VNDCHKNM), VENDNAME = UPPER(VENDNAME), VENDSHNM = UPPER(VENDSHNM) UPDATE PM00200 SET ADDRESS1 = UPPER(ADDRESS1), ADDRESS2 = UPPER(ADDRESS2), ADDRESS3 = UPPER(ADDRESS3), CITY = UPPER(CITY), STATE UPPER(STATE)  Check the status of the Process Monitor during Vendor Class Roll Down of the Checkbook ID

30. GPUG Summit 2011– Las Vegas www.gpug.com Other Considerations  Bank Reconciliation – You’ll have to juggle two banks for awhile at first once checks have been written and cleared.  Do you have any… – SmartLists based on the Checkbook ID? – Reports based on the Cash Account?

31. GPUG Summit 2011– Las Vegas www.gpug.com QUESTIONS?  Christine Galea, Microsoft – chgalea@microsoft.com chgalea@microsoft.com  Tom Weaver, Excelsior College – tweaver@excelsior.edu tweaver@excelsior.edu