1. 2009 Course Tentative Timeline March 4 th and 16th: Paperwork and Budget March 18th: Review process, Rough drafts back March 23rd: Discussion of proposals March 25th: Discussion of proposals, paperwork due March 30: Discussion of proposals, Final proposal due April 1st: Foundations April 6 th and 8th : Other agencies (e.g. USDA, DOE, NIH) April 13 th : Discussion of proposals April 15 th : Discussion of proposals April 20 th and 22nd:?? Review Panel Meetings and the end!

2. Final proposal Format Due on April 1, 2009 No extension possible since referees need at least 15 days to evaluate Each proposal will be evaluated by the peers and the faculty It will include only one page summary, up to 15 pages of description and references. Submit as one pdf file by email to me No paperwork is needed for your final proposal.

3. How will proposals be evaluated? We will use the same two criteria that NSF uses (Read GPG). Intellectual merit –How important for advancement of knowledge? –Qualification of PI and quality of proposal? –Creative and original concepts? –How well conceived and organized is this activity? –Sufficient resources available? Broader impacts –Advance discovery and understanding –Can promote teaching and research integration –Diversity (gender, ethnicity, disability, geographical) –Infrastructure development –Dissemination of information obtained –What is the benefit to society? –(red items will not be considered for your proposal)

4. How will we evaluate the proposals for this class? We will form 2-3 peer groups of 4-5 students. All the assignments will be circulated among peers from your group. Everyone is expected to give input to each other

5. Summary Page Project title, PI and Co-PIs, Institution’s name at the top Not an abstract but summary: stand alone Written in third person for lay but literate people One page limit (at least 10 size font or larger) Clearly address two review criteria (refer to earlier class notes) –Intellectual merit –Broader impact Just type on a piece of paper, no special form!

6. Paperwork Many think that it’s just Junk! No!!! It’s just icing on the cake! But you have to have a cake to decorate it! But you have to have a well-baked cake to decorate it!

7. NSF Proposal Checklist Cover page Table of content Summary Project description References cited Biographical sketches Budget and budget justification Current and pending support Facilities and equipment Your final proposal will have only these three items.

8. Forms http://www.admin.mtu.edu/research/sprot/f orms.htmlhttp://www.admin.mtu.edu/research/sprot/f orms.html They are also available at the class site Use the following forms: TABLE OF CONTENTS.doc 11-Oct-2004 12:40 28KTABLE OF CONTENTS.doc budget.doc 11-Oct-2004 13:09 70Kbudget.doc budget_worksheet_2.xls 19-Mar-2008 13:28 44Kbudget_worksheet_2.xls gratable[1].pdf 19-Mar-2008 13:30 22Kgratable[1].pdf rstable[1].pdf 19-Mar-2008 13:29 19Krstable[1].pdf transmittal_all1[1].pdf 19-Mar-2008 13:32 462Ktransmittal_all1[1].pdf

9. Parent Directory -Parent Directory CURRENT & PENDING SU..> 11-Oct-2004 12:58 32KCURRENT & PENDING SU..> TABLE OF CONTENTS.doc 11-Oct-2004 12:40 28KTABLE OF CONTENTS.doc budget.doc 11-Oct-2004 13:09 70Kbudget.doc budget_worksheet_2.xls 19-Mar-2008 13:28 44Kbudget_worksheet_2.xls gratable[1].pdf 19-Mar-2008 13:30 22Kgratable[1].pdf rstable[1].pdf 19-Mar-2008 13:29 19Krstable[1].pdf transmittal_all1[1].pdf 19-Mar-2008 13:32 462Ktransmittal_all1[1].pdf

10. Table of Contents There is a form for this Look at these forms (Table of Contents.doc) from our class web site Needed for reviewers and officials to know how many pages you used per heading? Keep these page limits in mind: –Summary 1 page –Project description 15 pages –Biographical sketch 2 pages per PI or Co-PI

12. Biographical Sketch Needed for each PI/ Co-PI/ senior personnel Limit two pages per person Start with the name, position, address etc. Professional preparation: degrees obtained/year (when) Appointments: last one first (reverse order) list all Up to Five publications most relevant to this proposal, and Up to five other significant publications Synergistic activities: 5-10 if you have any.. Collaborators/coauthors in last 4 years Graduate and postdoctoral advisees (your students) Your own thesis advisor and postdoctoral supervisor Why they need this information? COI

13. Budget Again, you need one form per year plus one summary budget page for the entire proposed period (3 for 3 years + 1 cumulative page) One-three pages of budget justification Download the following two forms from: –Class web site: forms Budget worksheet (excel) Budget Also useful data tables: –Fringe benefit rates (also has Facilities and administrative costs) –GRA stipend fees

14. Budget details first…. Write down the following data first on a piece of paper: –PI salary ($50,000 for 9 months) include 1 month summer salary –Co-PI salary ($80,000 for 9 months) include one summer month –Fringe benefit rate (different for regular and summer) (see form) Regular 42.4%; Summer 20.2%; temp 10%, grad student 3.4% –Postdoc if needed ($30,000/year) and 12 months per year –Graduate student (how many? see the GRA stipend form) –Graduate student tuition and fees (calculate from the GRA form) –Travel? National/ international? What for? Who will go? How many times? What is the cost? –Equipment >$5000? If yes, include –Materials and supplies; publication cost; any other expenses? –F & A rate: 56% on campus

15. Excel sheet

16. Data forms useful in filling some budget details Use Fall 08 as a starting date for this proposal Calculate fee according to your department/school Use one credit for summer and 9 credits for fall and spring semesters

17. Budget page A.Senior Personnel B.Other personnel C.Fringe benefits (total) D.Equipment E.Travel F.Participant cost: GRA fees G.Other costs: M & S, pubs etc. H.Total direct cost I.Indirect cost (56%) J.Total amount of request Repeat the same for year 2 and 3 Prepare budget summary page

18. Budget Justification Write a narrative for each category: A to J How this money will be used? A to J Show your calculations here in narrative form 1-3 pages maximum (normally just 1 page) Should be self explanatory. Use direct data. If budget is reduced, this will help you and program manager to decide what can be cut? By how much? Helps reviewers and panel too! You got the bottom line figure of how much this project will cost

19. Cover page Download coversheet from http://forest.mtu.edu/faculty/joshi/publish/data/forms/ I have filled yellow highlighted spaces assuming that this project will be submitted via MTU. You will fill up green highlighted spaces. Fill in the blanks when necessary Include your advisor as Co-PI (No need of SSN)

20. Current and Pending Support NSF et al. want to know what current support you have & what for? Include all. What are the pending grants and is there any overlap with the current project? Can you really spare time to do this? Are you overloaded? How successful you are? Can you handle one more feather in your hat? Money follows money!

21. Another form (Current and pending support) to fill No need of this form for your proposal http://forest.mtu.edu/faculty/joshi/publish/data/forms/

22. Facilities and Equipment Type on a sheet of paper! Highlight what you (MTU) have? Laboratory space, computer, office, other (Green house) (FACE site) Major equipments needed for the project and availability/accessibility Anything else you want them to know! (other resources: machine shops, special facilities, videophones)

23. Checklist Cover page Table of content Summary Project description References cited Biographical sketches Budget and budget justification Current and pending support Facilities and equipment

24. MTU Transmittal Sheet (you need acrobat writer to save the filled form) Download MTU Transmittal sheet from: http://forest.mtu.edu/faculty/joshi/publish/data/forms/ Most of the form is self-explanatory Fill in the title, PI/Co-PI details, sponsor, deadline, who pays for mailing, submission type, funding source and project type: Research Duration, F & A rate, budget summary Conflict or interest: yes or no Many signatures.. (you do not have to take any for this mock proposal) Print and submit a hard copy to me by March 25th, 2009.

25. Which forms you need to submit and when? Transmittal hard copy Year 1-3 Budget hard copy Budget justification 1 page All these are due on March 25th, 2009