1. Making Effective Presentations

2. Outline of Presentation

3. §Purposes of Presentations

4. Outline of Presentation §Purposes of Presentations §Types of Presentations

5. Outline of Presentation §Purposes of Presentations §Types of Presentations §Analysis of Speaking Situation

6. Outline of Presentation §Purposes of Presentations §Types of Presentations §Analysis of Speaking Situation §Elements of a Good Presentation

7. Outline of Presentation §Purposes of Presentations §Types of Presentations §Analysis of Speaking Situation §Elements of a Good Presentation §Organization of Presentations

8. Outline of Presentation §Purposes of Presentations §Types of Presentations §Analysis of Speaking Situation §Elements of a Good Presentation §Organization of Presentations §Notes and Outlines

9. Outline of Presentation §Purposes of Presentations §Types of Presentations §Analysis of Speaking Situation §Elements of a Good Presentation §Organization of Presentations §Notes and Outlines §Voice and Eyes

10. Purposes of Presentations

11. §To inform

12. Purposes of Presentations §To inform l to convey facts

13. Purposes of Presentations §To inform l to convey facts l present objective information, not opinion

14. Purposes of Presentations §To inform §To persuade

15. Purposes of Presentations §To inform §To persuade l to hold certain beliefs

16. Purposes of Presentations §To inform §To persuade l to hold certain beliefs l to take certain actions

17. Purposes of Presentations §Many are both informative and persuasive

18. Types of Presentations

19. §Informal

20. Types of Presentations §Informal l Require less preparation than formal

21. Types of Presentations §Informal l Require less preparation than formal l Given to familiar persons

22. Types of Presentations §Informal l Require less preparation than formal l Given to familiar persons Peer group

23. Types of Presentations §Informal l Require less preparation than formal l Given to familiar persons Peer group Immediate supervisors

24. Types of Presentations §Informal l Require less preparation than formal l Given to familiar persons Peer group Immediate supervisors Listeners familiar with your work

25. Types of Presentations §Informal §Formal

26. Types of Presentations §Informal §Formal l Require a fair amount of preparation

27. Types of Presentations §Informal §Formal l Require a fair amount of preparation l Audience is unfamiliar

28. Types of Presentations §Informal §Formal l Require a fair amount of preparation l Audience is unfamiliar l Time limits are often imposed

29. Analysis of Situation

30. §Purpose of your presentation.

31. Analysis of Situation §Purpose of your presentation. §Who is the audience?

32. Analysis of Situation §Purpose of your presentation. §Who is the audience? l What do they know about the subject?

33. Analysis of Situation §Purpose of your presentation. §Who is the audience? l What do they know about the subject? l How do they feel about the subject?

34. Elements of a Good Presentation

35. §Indicate the purpose of the presentation

36. Elements of a Good Presentation §Indicate the purpose of the presentation §Preview what the presentation will cover

37. Elements of a Good Presentation §Indicate the purpose of the presentation §Preview what the presentation will cover §Include clear transitions

38. Elements of a Good Presentation §Indicate the purpose of the presentation §Preview what the presentation will cover §Include clear transitions §Include specific examples and illustrations

39. Elements of a Good Presentation §Indicate the purpose of the presentation §Preview what the presentation will cover §Include clear transitions §Include specific examples and illustrations §Summarize major points

40. Elements of a Good Presentation §Indicate the purpose of the presentation §Preview what the presentation will cover §Include clear transitions §Include specific examples and illustrations §Summarize major points §Indicate action you want audience to take

41. Organization of Presentation

42. §Same principles as writers use

43. Organization of Presentation §Same principles as writers use l chronological

44. Organization of Presentation §Same principles as writers use l chronological l cause and effect

45. Organization of Presentation §Same principles as writers use l chronological l cause and effect l problem and solution

46. Organization of Presentation §Same principles as writers use l chronological l cause and effect l problem and solution l comparison and contrast

47. Organization of Presentation §Same principles as writers use l chronological l cause and effect l problem and solution l comparison and contrast l priority

48. Notes and Outlines

49. §Refer to main points

50. Notes and Outlines §Refer to main points §Specific facts

51. Notes and Outlines §Refer to main points §Specific facts §Quotations

52. Notes and Outlines §Refer to main points §Specific facts §Quotations §Statistics

53. Reading a Paper?

54. §Very,

55. Reading a Paper? §Very, very,

56. Reading a Paper? §Very, very, very,

57. Reading a Paper? §Very, very, very, boring,

58. Reading a Paper? §Very, very, very, boring, boring,

59. Reading a Paper? §Very, very, very, boring, boring, boring

60. Reading a Paper? §However…

61. Reading a Paper? §However… l colloquial form

62. Reading a Paper? §However… l colloquial form l rehearse many times

63. Reading a Paper? §However… l colloquial form l rehearse many times l can sound natural

64. Reading a Paper? §Advantages…

65. Reading a Paper? §Advantages… l don’t have to remember everything

66. Reading a Paper? §Advantages… l don’t have to remember everything l keeps you from straying

67. Voice and Eyes

68. §Pace yourself.

69. Voice and Eyes §Pace yourself. l Normal speech is about 150 words per minute.

70. Voice and Eyes §Pace yourself. l Normal speech is about 150 words per minute. l Speak quickly: tire audience quickly.

71. Voice and Eyes §Pace yourself. l Normal speech is about 150 words per minute. l Speak quickly: tire audience quickly. l Speak slowly: audience can absorb your points.

72. Voice and Eyes §Pace yourself. l Normal speech is about 150 words per minute. l Speak quickly: tire audience quickly. l Speak slowly: audience can absorb your points. l Pauses help audience reflect on your subject.

73. Voice and Eyes §Vary the tone of your voice.

74. Voice and Eyes §Vary the tone of your voice. §Maintain eye contact with members of your audience.

75. Rules For Text Slides

76. §Keep titles short

77. Rules For Text Slides §Keep titles short §Don’t have the visual tell everything

78. Rules For Text Slides §Keep titles short §Don’t have the visual tell everything §Each line is a basic thought

79. Rules For Text Slides §Keep titles short §Don’t have the visual tell everything §Each line is a basic thought §Maximum of five or six lines per slide

80. Rules For Text Slides §Keep titles short §Don’t have the visual tell everything §Each line is a basic thought §Maximum of five or six lines per slide §Maximum of six words per line

81. Rules For Text Slides §Type Styles:

82. Rules For Text Slides §Type Styles: l Select simple type styles

83. Rules For Text Slides §Type Styles: l Select simple type styles l Use only one or two type styles per slide

84. Rules For Text Slides §Type Styles: l Select simple type styles l Use only one or two type styles per slide l Retain those styles throughout

85. Rules For Text Slides §Type Styles: l Select simple type styles l Use only one or two type styles per slide l Retain those styles throughout l Style should enhance, not overpower, the message

86. Rules For Text Slides §Type Styles: l Select simple type styles l Use only one or two type styles per slide l Retain those styles throughout l Style should enhance, not overpower, the message §Use at least 28 and 40 point type (text and titles)

87. Avoid

88. §Visuals that can’t be read from the back of the room

89. Avoid §Visuals that can’t be read from the back of the room §Too much text for audience to read while you are speaking

90. Avoid §Visuals that can’t be read from the back of the room §Too much text for audience to read while you are speaking §Leaving a slide on the screen too long

91. Avoid §Visuals that can’t be read from the back of the room §Too much text for audience to read while you are speaking §Leaving a slide on the screen too long §Letters too small to read

92. Avoid §Slides so busy audience doesn’t know what to focus on

93. Avoid §Slides so busy audience doesn’t know what to focus on §Confusing layouts

94. Avoid §Slides so busy audience doesn’t know what to focus on §Confusing layouts §Highly complex charts and diagrams

95. The End