1. Getting You There Travel Management Project 1 23/04/10 SAP Travel Management Display Trips and Attachments

2. Getting You There Travel Management Project 2 23/04/10 This resource sets out the concepts for displaying travel requests and managing attachments. Prerequisite course: Create Travel Request. About this resource Look out for important information, marked with an Look out for hints and tips, wherever you see this symbol Key

3. Getting You There Travel Management Project 3 23/04/10 After a travel request has been saved only, or saved and sent, it may be displayed and further attachments may be added. Displaying your trips/attachments is done via the ESS service Display Trip and Attachments. Overview

4. Getting You There Travel Management Project 4 23/04/10 Monash employees HDR postgraduate students Monash Adjuncts Any other travellers who have lodged a travel request within Employee Self Service (ESS) The traveller may display and/or review attachments in their own travel request, or An administrator may perform this task on behalf of travellers. Who can complete this process?

5. Getting You There Travel Management Project 5 23/04/10 There is no process flow. You can add an attachment without the system restarting the workflow process. From the time you add an attachment, it will be visible in the various agents’ workflows inbox. For example, if you add an attachment after your travel request is saved and sent, the travel administrator will see the attachment if they display your request. What is the Process Flow?

6. Getting You There Travel Management Project 6 23/04/10 Log into ESS On the Employee Services homepage, select Then, select Getting started

7. Getting You There Travel Management Project 7 23/04/10 Navigation 1.Locate your trip in the list and click the row button. This will highlight the row yellow. 2.Select one of the available options: Add attachment Display attachment Display trip requests 3.Click when you are finished. The system displays all of your trips for the past 12 months. Exit

8. Getting You There Travel Management Project 8 23/04/10 Add Attachment 1.In the Display trip and attachment list, click 2.Click Browse to locate the file from your PC and then click 3.Click when you are finished. The system currently does not accept Microsoft 2007 files. If you are uploading a Word, PPT or Excel document, please first Save your file as a 2003 document. Upload Attachment Add Attachment Back

9. Getting You There Travel Management Project 9 23/04/10 Display Attachment 1.In the Display trip and attachment list, click 2.Double-click the relevant attachment to launch it. 3.Close the window in the launch attachment screen. 4.Click when you are finished. The system currently does not accept Microsoft 2007 files. If you are displaying a Word, PPT or Excel document, please first Save your file as a 2003 document. Display Attachment Back

10. Getting You There Travel Management Project 10 23/04/10 Display Trip Request 1.In the Display trip and attachment list, click 2.Review your trip details. 3.Click when you are finished. Back Display Trip Request

11. Getting You There Travel Management Project 11 23/04/10 Finishing up When you have finished entering or reviewing your travel requests, please log off your ESS session. Just click The number of open sessions slows down the response time for all ESS users, that’s why it’s important to log off your ESS session when finished.

12. Getting You There Travel Management Project 12 23/04/10 Related information Frequently Asked Questions – Travel Management project’s website http://www.adm.monash.edu.au/procserv/travel/project/index.html http://www.adm.monash.edu.au/procserv/travel/project/index.html Strategic Procurement’s travel website http://www.adm.monash.edu.au/procserv/travel http://www.adm.monash.edu.au/procserv/travel

13. Getting You There Travel Management Project 13 23/04/10 Help Need further help? SAP Help Desk Email: sapservice@its.monash.edu.ausapservice@its.monash.edu.au Phone:990 51777 (press 2 for SAP)