1. CERN – European Organization for Nuclear Research Administrative Information Services 1 CERN – European Organization for Nuclear Research Administrative Information Services 1 Group meeting June 2006 IT-AIS AIS group meeting 23-6-2006 After James’ departure Status POW 2006

2. IT-AIS CERN – European Organization for Nuclear Research Administrative Information Services 2 CERN – European Organization for Nuclear Research Administrative Information Services 2 Group meeting June 2006 2 General considerations  The section is currently staffed with 4 people (incl. James)  The scope of this area will increase with the merge of CFU functionality into Qualiac end 2006 - begin 2007.  In a steady state situation 4 FTE’s should be sufficient to cover the scope  On the medium term (2/3 years ahead), we need to review our strategy concerning BAAN. Replacing/upgrading BAAN will be a major undertaking.  James’ post returns to AIS  We have the authorization to open two Career path D staff posts  ‘small’ sections are not viewed favourably by management

3. IT-AIS CERN – European Organization for Nuclear Research Administrative Information Services 3 CERN – European Organization for Nuclear Research Administrative Information Services 3 Group meeting June 2006 3 Contracts JOZEF JAMES Contract Follow Up Changes: Foundation Projects & Contracts Money People E-Business Decision Support Finance, Purchasing, Import/Export, Internal distribution, BAAN, and treasury management Project Progress Tracking, EVM, Contract Follow Up, APT CET, HRT, CFUTK, SMT EDH, Personnel management tools for experiment secretariats, users office, and divisional secretariats Shared data, shared functions like AisEvent, AisMedia, AisLogin, CRA: PLUS apps gesloc, gescle, visits, roles, supplier management, CERN structure. etc.. Money ORACLE*HR, E-Recruitment, Training (CTA), Payroll, (& Pension Fund) Projects New Cat D Post Finance, Purchasing, Import/Export, Internal distribution,, BAAN, and treasury management, Contract Follow Up Project Progress Tracking, EVM, APT HR

4. IT-AIS CERN – European Organization for Nuclear Research Administrative Information Services 4 CERN – European Organization for Nuclear Research Administrative Information Services 4 Group meeting June 2006 4 More on changes  The changes will take place on the 1 st of October.  Wim will be in charge of the merged section.  Jurgen will replace James as deputy group leader (as of 1-10-2006). at this point…. Any QUESTIONS?????

5. IT-AIS CERN – European Organization for Nuclear Research Administrative Information Services 5 CERN – European Organization for Nuclear Research Administrative Information Services 5 Group meeting June 2006 5  Short overview 2006 situation  What was done until now  What is planned to happen Status 2006

6. IT-AIS CERN – European Organization for Nuclear Research Administrative Information Services 6 CERN – European Organization for Nuclear Research Administrative Information Services 6 Group meeting June 2006 6 MDS Major Points 1 st Half 2006  EXTERNAL (user visible)  Integration of HRT-PIE into HRT  Support of new contract policy (4+2) in SMT.  Dosimeter Records  Revised MAPS reports due to changes in MAPS form.  Information Center v1.1 for HRT & CET  Sharing of Virtual Units  Scheduling of Reports (production expected 1 st half of July).  Automatic extraction of access rights for HRT-PIE (GLIMOS, TL & DTL)  Enhanced Access & Safety reports + made available for the HRT-PIE community.  Enhancements to Career Overview and Graph reports.  Much enhanced query performance for pluri-annual queries (CET).  Cross-referencing of EDH document creators and CET expenditure (done via IC).  Various other minor requests that have come in (Remedy and other sources…)  INTERNAL  Major code clean up, removal of deprecations and obsolete stuff, elimination of run-time dependencies of other databases (some work remains for 2 nd half of 2006).  Packaging of HRT & CET in single WAR file (dependant on code clean up).  Migration of CET & HRT data extractions to Oracle v10 (cost based optimizer).  New extraction mechanism (ART batch runner), replacement of Avatar, error handling and fault tolerance of data extractions.  Refactoring of ART column selection mechanism (no longer relying on cookies).  Automated Daily Builds for improved QA.

7. IT-AIS CERN – European Organization for Nuclear Research Administrative Information Services 7 CERN – European Organization for Nuclear Research Administrative Information Services 7 Group meeting June 2006 7 MDS Major Points 2 nd Half 2006  EXTERNAL (user visible)  5 yearly review decisions…?  CFU impact on the CET application…?  New / refactored CFU reports.  Consistent use of project names (short and not so short ones are currently mixed). Needs primarily extraction changes.  HRT & CET Desktop.  General overhaul to ensure consistent use of column labels etc.  Review and update the HRT & CET public web pages.  Information Center Enhancements (sharing of reports etc...)  Various requests from the departments…  Budget Summary, Termination Check sheet, Exchange Rate improvements in CET etc. etc…  INTERNAL  Complete code clean-up and packaging.  Reporting (tools & practices) study.  XML based LOV screens.  Application Monitoring for HRT & CET.  Refactoring of HRT & CET automatic access extractions (still using old CFRLA tables).  Automated Testing  And probably some more…

8. IT-AIS CERN – European Organization for Nuclear Research Administrative Information Services 8 CERN – European Organization for Nuclear Research Administrative Information Services 8 Group meeting June 2006 8 FLP Major Points 1 st Half 2006 Baan  Decentralised picking for raw material stores  Simplified screen for self service  Stores ‘dashboard’ for SLA monitoring in Baan  Baan webtop stability, change of support to Germany  Relance automatique Punchout  Farnell ramping up. Controls in place (lost, undelivered…)  Bossard live (June)  Radiospares live (May) Other  EDH Doc return of PC equipment  Treasury support moved to D. Jouve Qualiac  New buyer routing rules & purchasing pool  Emails on goods reception, automatic avis de passage, enhanced EDH feedback  IBAN  Treasury to Qualiac interface running regularly  Handling of 15.10 (exoneration of TVA)  Web designer & Archivage courses  Fiche de Transfert  Migration to E7  Imposition Interne  Qualiac Projet (aka CFU) Return of Ivica!

9. IT-AIS CERN – European Organization for Nuclear Research Administrative Information Services 9 CERN – European Organization for Nuclear Research Administrative Information Services 9 Group meeting June 2006 9 FLP Major Points 2 nd Half 2006 Qualiac  Archivage  CFU project  Facture electronique revisited  ? XML data transfer with customs  ? Reorganisation of transport services  Baan  Service Pack migration  FI enhancement requests  Punchout  Paper & IT supplies (Distrilec, Guilbert, Lyreco, Angst & Pfister)  Controls & monitoring  Uniform document & multi-catalogue search

10. IT-AIS CERN – European Organization for Nuclear Research Administrative Information Services 10 CERN – European Organization for Nuclear Research Administrative Information Services 10 Group meeting June 2006 10 Foundation Major Points 1 st Half 2006  CRA production 11 March  Tax certificates  IBAN support  A lot of maintenance due to PIE integration last year + CRA production this year  Telephone conferences recharging  Support for Audio Conferencing request

11. IT-AIS CERN – European Organization for Nuclear Research Administrative Information Services 11 CERN – European Organization for Nuclear Research Administrative Information Services 11 Group meeting June 2006 11 Foundation Major Points 2 nd Half 2006  AisEvent rewrite  CRA phase 2, including SOAP interface and automatic account expiration  New functionality for visits service + addition of Globe events and exhibitions  EPFL stagiaire for frameworks  Ongoing:  Maintenance  Security: Policies/Auditing, ISO17799/27001, security scans,

12. IT-AIS CERN – European Organization for Nuclear Research Administrative Information Services 12 CERN – European Organization for Nuclear Research Administrative Information Services 12 Group meeting June 2006 12 PM Major Points 1 st Half 2006  APT  Monthly releases (1.17… 1.22)  crosstab: complete rewrite, extra dimensions, comparison Medium Term Plan, snapshots…  batch transfers to HR for personnel costing  help to Confluence, Wily Technology Introscope, Summary Layer performance  EGEE  Financial Module (Internal Cost Claim & FormC)  EGEE II site, ETICS…  EVM  Build procedure, performance chart + EVM Summaries screen modifications, access restriction: PV changes only by DPO, Finance Committee reports  ILC  prototype  CFU  review and refactoring (dramatic reduction of reports, database objects, Designer modules)  integration of CFU Stores  preparation for the Qualiac release E9_01 (arriving end of June)

13. IT-AIS CERN – European Organization for Nuclear Research Administrative Information Services 13 CERN – European Organization for Nuclear Research Administrative Information Services 13 Group meeting June 2006 13  APT  Crosstab: charts  Virtual Structures  Discuss with PH  Discuss with Group leaders on data entry, automatic propagation of changes  EVM, Indexation, APT data over time, Scenario’s, …  EGEE  Further EU projects  ILC  ???  CFU  finish integration of CFU Stores  load DRs into Qualiac, prepare customized DR screen, testing, migration of CFU reports  prepare specification for the new DR document in EDH  Contract Workspace... PM Major Points 2nd Half 2006

14. IT-AIS CERN – European Organization for Nuclear Research Administrative Information Services 14 CERN – European Organization for Nuclear Research Administrative Information Services 14 Group meeting June 2006 14 HR: Major Points 1st Half 2006 Existing Applications / Services:  Oracle HR: cleanup for On Demand: 30-50% objects dropped; New card system APIs  Payroll: new reports; bank accounts move; Fellows Associates Students 5YR  GAD: continuing refactoring  E-Recruitment: internal candidates, internal VNs, look and feel, list of jobs+ 5 upgrades!  Leave Management System: simulated balance, balance reset check list, home leave  SIR: 2 nd set of courses for ATLAS – more than 2300 courses since March New Applications / Services:  AIS Monitor: test system  Person Search utility for central services (Oracle ApEx)  Pension Fund: Personal Data matching and cleanup tool (Oracle ApEx)  Pre-Registration Tool: 17 companies, 34 contracts, 200 employees (Oracle ApEx)  CERN Training Application 2: first months and first review from users + the usual maintenance and support business (232 logs since 1 st January 2006)

15. IT-AIS CERN – European Organization for Nuclear Research Administrative Information Services 15 CERN – European Organization for Nuclear Research Administrative Information Services 15 Group meeting June 2006 15 HR: Major Points 2nd Half 2006 New Applications / Services:  Pension Fund: OHR data matching and cleanup; Pension Calculations package  AIS Monitor: full implementation depending on tests results  PRT for Users Office: extend PRT functionalities to Users and Institutes Maintenance / Enhancement of existing Applications / Services:  Oracle HR: Remaining cleanup; Move to standard APIs; CEMLI exercise  Payroll: Staff 5YR (October for January 2007), various enhancements  E-Recruitment: new look and feel implementation; EDH-ERT interface v2  Leave Management System: leave year bookclosing refactoring  SIR: IT, CMS and general safety courses (habilitation électrique etc)

16. IT-AIS CERN – European Organization for Nuclear Research Administrative Information Services 16 CERN – European Organization for Nuclear Research Administrative Information Services 16 Group meeting June 2006 16 EDH: Major Points 1st Half 2006  New Workflow Engine Selection  Support (1003 Remedies)  SCRUM Training + Practice  EDH Documents  New: Accident Declaration, Audio Conference, Child Allowance  Changed: e-MAPS, Overtime, Shipping + Transport Reqs.  Links: HR Costings  APT EDH  Outlook  Tools: Document Recovery Tool JMX Monitoring Tools

17. IT-AIS CERN – European Organization for Nuclear Research Administrative Information Services 17 CERN – European Organization for Nuclear Research Administrative Information Services 17 Group meeting June 2006 17 EDH: Major Points 2nd Half 2006  New Workflow Engine Implementation  JBoss + Linux Migration  New Documents  Travel Request, Staff Appointment PAF, …  e-MAPS (again!)  EDH Generic Document  User Check-List + Other ‘simple’ documents  Improved User Interface  Dynamic Controls + New Layout

18. IT-AIS CERN – European Organization for Nuclear Research Administrative Information Services 18 CERN – European Organization for Nuclear Research Administrative Information Services 18 Group meeting June 2006 18 Two last points……. 1.AIS Barbeque 1 st week of September?! (have not managed to reserve Prevessin site yet, but will announce date next week….) 2.Bonnes Vacances