1. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. Office Excel 2003 Lab 2 Charting Worksheet Data

2. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-2 Objectives 1.Use styles. 2.Insert and size a graphic. 3.Create a chart using the Chart Wizard. 4.Move, size, and format a chart. 5.Change the type of chart.

3. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-3 Objectives cont. 6.Create, explode, and rotate a pie chart. 7.Apply patterns and color to a chart. 8.Document a workbook. 9.Size and align a sheet on a page. 10.Add predefined headers and footers.

4. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-4 Concept Preview Styles Graphics Chart Chart Elements Chart Object Group Data Label Header and Footer

5. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-5 Outline Improving the Appearance of the Worksheet –Using Styles Working with Graphics –Inserting a Graphic –Sizing Graphics

6. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-6 Outline Working with Charts –Creating a Single Data Series Chart –Selecting the Data to Chart –Using the Chart Wizard –Moving and Sizing a Chart

7. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-7 Outline Working with Charts cont. –Changing the Chart Location –Creating a Multiple Data Series Chart –Changing the Chart Type –Adding Chart Titles –Moving the Legend –Formatting Chart Elements –Changing Title Orientation

8. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-8 Outline Working with Charts cont. –Changing Worksheet Data –Adding Data Labels Creating and Formatting a Pie Chart –Selecting the Pie Chart Data –Formatting the Pie Chart –Exploding and Rotating the Pie –Applying Patterns and Color

9. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-9 Outline Setting File Properties –Documenting a Workbook –Preparing a Worksheet and Chart for Printing –Sizing the Worksheet to Fit the Page –Aligning a Sheet on a Page –Adding Predefined Headers and Footers

10. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-10 Outline Key Terms FAQs Discussion Questions

11. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-11 Improving the Appearance of the Worksheet

12. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-12 Concept 1 A style consists of a combination of pre- defined formats A style can be quickly applied to a selection The default worksheet style is Normal –Includes font type, font size, alignment, and indentation Style

13. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-13 Predefined Styles StyleExample Normal89522 Comma89,522.00 Comma [0]89,522 Currency$ 89,522.00 Currency [0]$ 89,522 Percent89.52200%

14. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-14 Style Options Style options Default workbook style Style used in selected range

15. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-15 Concept 2 Non-text element or object –A drawing –A picture Can be added to a document Object is an item that can be sized, moved, manipulated Graphics photograph graphic illustration Downtown Internet Cafe drawing object

16. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-16 Working with Graphics Obtaining graphics –Office 2003 Clip Organizer –Microsoft's Clip Art and Media Web site –Use a scanner to convert object to an electronic format Files are either.bmp,.jpg, or.pcx files Be aware of copyright protection

17. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-17 Inserting a Graphic Results displayed as thumbnails

18. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-18 Sizing Graphics Sizing handles Graphic inserted

19. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-19 Working with Charts

20. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-20 Concept 3 A visual representation of data Used to convey information in an easy-to- understand manner Different types available –14 standard types of graphs or charts –Built-in custom charts Charts

21. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-21 Creating a Single Data Series Chart Charts are drawn using the data in a worksheet To create a new chart, select a range of data from the worksheet Excel translates the selected data into a chart

22. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-22 Concept 4 A chart consists of elements –Two dimensional chart X or category axis Y or value axis –Three dimensional chart X and Y axis Z axis – compares data within a series Chart Elements

23. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-23 Elements of a Two-Dimensional Chart ElementDescription Category namesLabels that correspond to the headings of the worksheet data plotted along the X axis Plot areaArea within the X- and Y- axis boundaries where the chart appears Data seriesRelated data points distinguished by different colors or patterns Data markerA bar, dot, or other symbol that represents one number from the worksheet Chart gridlinesLines extending from the axis line across the plot area LegendA box that identifies the chart data area and date markers Chart TitleA descriptive label displayed above the charted data that explains the contents of the chart Category-axis titleA descriptive label displayed along the X axis Value-axis titleA descriptive label displayed along the Y axis

24. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-24 Basic Parts of a Two-Dimensional Chart

25. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-25 Selecting the Data to Chart Non-adjacent ranges selected

26. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-26 Using the Chart Wizard

27. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-27 Using the Chart Wizard Step 1 Selected chart ranges Selected sub-type Selected default chart type

28. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-28 Using the Chart Wizard Step 2 Data range used to create a chart Column Headings Label X Axis Row Values are data points

29. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-29 Using the Chart Wizard Step 3 Row label used as default title & legend

30. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-30 Using the Chart Wizard Step 4 Inserts chart in specified sheet

31. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-31 Concept 5 Chart object is a graphic object that is created using charting features Can be inserted into a worksheet or a special chart sheet –Embedded charts Inserted into the worksheet Saved as part of the worksheet Chart Object Note: As new sheet or as object in sheet

32. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-32 Moving and Sizing a Chart Moving a chart –Select the chart –When the ScreenTip, “Chart Area” is displayed, drag the chart object Sizing a chart –Resize a chart by dragging a sizing handle

33. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-33 Changing the Chart Location Chart displayed in separate sheet

34. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-34 Creating a Multiple Data Series Chart Display several categories on a single chart Change data series if necessary

35. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-35 Multiple Data Series Changing Chart Type

36. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-36 Multiple Data Series Stacked-Column Chart

37. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-37 Multiple Data Series Columns with Depth (custom) Chart titles are missing

38. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-38 Adding Chart Titles 3-D chart includes a value (Z) axis

39. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-39 Moving the Legend Legend displayed below plot area

40. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-40 Concept 6 Group Two or more objects that behave as a single object when moved or sized A chart consists of many separate objects The legend is a group object consisting of separate items

41. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-41 Formatting Chart Elements Chart title formatted to a new font, size & color This icon formats the selected object in chart

42. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-42 Changing Title Orientation Dragging line changes text orientation Changes orientation of selection to 90 degrees

43. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-43 Changing Worksheet Data Change data in worksheet Worksheet will be recalculated Chart columns that reference the changed worksheet cells will automatically be redrawn –Chart is linked to source data –Changes to the source data are automatically reflected in the chart

44. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-44 Concept 7 Provides additional information about a data marker Can consist of the value of the marker, the name of the data series, a percent value, or a bubble size Types available depend on the type of chart Data Label

45. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-45 Data Labels Data labels show value of data point

46. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-46 Creating and Formatting a Pie Chart A pie chart compares parts to whole Worksheet data is displayed as slices in a circle Each slice is a percentage of the total Pie charts have no axes

47. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-47 Selecting the Pie Chart Data 3-D pie chart Pie chart object is stacked over column chart object

48. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-48 Formatting the Pie Chart Add a chart title Turn off legend Display data labels Label too large to fit on one line Legend removedData labels displayed

49. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-49 Exploding and Rotating the Pie Exploded slice more prominent Pie chart rotated 180 degrees to the right

50. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-50 Applying Patterns and Color Adds fill effects such as patterns

51. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-51 Patterns

52. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-52 Setting File Properties Document a workbook Prepare the worksheet and charts for printing Preview the workbook Size the worksheet to fit the page Align a sheet on a page

53. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-53 Document a Workbook Information about the file includes a title, subject, author, keywords, and comments This information helps you locate the workbook file It also helps indicate the objectives and use of the workbook

54. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-54 Prepare a Worksheet and Chart to Print

55. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-55 Sizing the Worksheet to Fit the Page

56. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-56 Aligning a Sheet on a Page

57. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-57 Concept 8 Information that appears at the top and bottom of each page –Header appears above the top margin Usually contains the file name or worksheet title –Footer appears below the bottom margin Usually contains page number and date Can also contain graphics Header and Footer

58. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-58 Creating and Header and a Footer Displays a list of predefined headers

59. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-59 Key Terms cont. area chart bar chart category axis category-axis title category name chart chart gridlines chart object chart title clip art column chart data label data marker data series drawing object embedded chart

60. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-60 Key Terms cont. embedded object explode file properties footer graphic group header keyword legend line chart margin object picture pie chart plot area series formula

61. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-61 Key Terms cont. sizing handle source program stack stacked-column chart style thumbnail value axis value-axis title Wizard X axis Y axis Z axis

62. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-62 FAQs 1.What are styles and how can I use them? 2.The graphic image I inserted in my worksheet is too big. What can I do? 3.What are thumbnails? 4.How do I create a chart? 5.I'm not sure I understand the X axis and the Y axis. Please explain. 6.What is the Chart Wizard?

63. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-63 FAQs 7.Can I place a chart in the same worksheet that supplied the data? 8.My chart is not positioned correctly. How do I move and resize it? 9.What is a multiple series chart? 10.I need to change the data in my chart. How do I do this? 11.What are data labels?

64. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-64 Discussion Questions 1.Review the steps to create a pie chart that explodes a slice. How do you rotate the title? 2.Your group has been assigned to create a home budget. Discuss what data goes into the worksheet. What chart can be used to display the results?

65. McGraw-Hill Technology Education © 2004 by the McGraw-Hill Companies, Inc. All rights reserved. 2-65 Discussion Questions 3.You used the Wizard to create a chart. What else can you do to make your chart more attractive? List the formatting options that you can use. 4.Excel creates single and multiple data series charts. Give examples of each. 5.14 types of graphs and charts can be created in Excel. Select 4 charts and describe them.