1. Lone Star College System - Office of Technology Services Green Computing can save you some Green With the ever growing demands on energy resources and a continued drive to reduce cost in technology departments, Green Computing has become a popular topic. Lone Star College has implemented a Green Computing plan that starts with three main areas of focus; Data Center Consolidation, Desktop Power Management and Zero Landfill Asset Recovery. Learn about the challenges of initiating a Green Computing plan and how Green Computing can save your institution money. Shah Ardalan Vice Chancellor/CIO Link Alander Associate Vice Chancellor Oscar Ramos Executive Director

2. Lone Star College System - Office of Technology Services  Introduction to Lone Star!  Saving some Green$  Data Centers  Advanced Desktop Management  Reducing Risk - Asset Recovery  Green Classroom Technology  Wrapping it all up  Questions Presentation Overview

3. Lone Star College System - Office of Technology Services Lone Star College System  Quantity The largest in Houston Student Enrollment Growth: Fall 2009: 15% Spring 2010: 25% The largest AA graduates in TX  Quality Student Success 70% transfer rate TAMU, UT, Rice, Harvard, Stanford, UCLA Top 100 places to work (Chronicle of Higher Education)  Measure $420M Bond Lowering Tax Rate Reduced Administrative Costs  Quantity The largest in Houston Student Enrollment Growth: Fall 2009: 15% Spring 2010: 25% The largest AA graduates in TX  Quality Student Success 70% transfer rate TAMU, UT, Rice, Harvard, Stanford, UCLA Top 100 places to work (Chronicle of Higher Education)  Measure $420M Bond Lowering Tax Rate Reduced Administrative Costs  13 Locations spread across 1,400 square miles  5 Colleges  2 University Centers  5 Centers  System Office & Training Center  4,800 employees  152 OTS Staff  80,000+ Students  62,476 Credit  19,250 Non-Credit 5.6 Million Square Feet of Instructional Facilities

4. Lone Star College System - Office of Technology Services Enterprise Portfolio  Client Services  24x7x365 Service Desk  11,916 computers  10,062 PCs  1,365 Laptops  489 Macs  Server Services  2,035 Applications  14 Datacenters  827 Servers (352 virtual)  Network Services  1,600 Miles of fiber optics  20,138 Network ports  1,374 Network devices  5,500 VoIP phones System  Administrative Services  PeopleSoft ERP  Finance  Portal  Datatel – phasing out

5. Lone Star College System - Office of Technology Services Strategic Alignment Strategic Plan for IT aligned with the College Systems Strategic Plan Organizational TransformationInfrastructure TransformationBusiness Transformation Reorganized 6 into 1 (May 08)WAN redesign (Apr 08)ERP Assessment (Jan 09) IT Standards (Jun 08)AD/Exchange redesign (Nov 08)ERP Selection (May 09) Restructured Positions (Sep 08)5-nines Standard (Jan 09)ERP Implementation (Sep 09) IT Governance (Oct 08)IT Service Continuity (Apr 09) - Finance Live (Jan 10) Established KPI’s (Dec 08)Client Management (Mar 09) - Employee Portal Live (Jan 10) 24/7 Service Desk (Jan 09)Green Computing (Mar 09)- Student Portal (Jun 10) ITSM Alignment (Feb 09)Advanced Power Mgt. (Dec 09)- Campus Solution (Dec 10) Executive Reporting (Feb 09)New Data Center (Jan 10)- HR (Dec 10) Managing Change (Oct 09) Enterprise Transformation – Technology Services Technology Foundation Best Practices Business Alignment Transformation using Best Practices, Business Alignment and a solid Technology Foundation to become a Strategic Partner and raise our enterprise IT Maturity.

6. Lone Star College System - Office of Technology Services Green IT at Lone Star College As the trends of the Technology Industry move toward a more energy conscience, sustainable model; the LSCS Office of Technology Services has committed to being a leader in this arena by engaging in more Eco friendly practices. There are two major factors that lead to this shift in focus. As an institution of Higher Education, we have a social responsibility to address this issue and be a leader in our community As stewards of tax payers’ dollars, we have a fiscal responsibility to manage costs and improve efficiencies. This focus is not a simple “do this” and then we are finished, this is a cultural and organizational change that will take time to complete. To make this a manageable process OTS will use a phased approach. Defining - “Green IT”

7. Lone Star College System - Office of Technology Services Data Center High Availability (5-nines) Savings Going Green – Data Centers Design – Power/Cooling Virtualization Link Alander Associate Vice Chancellor

8. Lone Star College System - Office of Technology Services The New “High Availability & Green” Design Going Green – Data Centers Redundant Internet Connections Redundant WAN core Redundant main data facilities and Storage Redundant main data facilities and storage Virtualized campus instructional data centers

9. Lone Star College System - Office of Technology Services The most Challenging and Complex part of our Green Initiative LSC has created new standards and policies for our 14 Data Centers throughout the system. The main focus is the conversion and consolidation of physical servers to virtual servers, advanced power management and high density blade servers. Objectives VM First Policy New System-wide VM Farms New Campus VM Farms New Center VM Farms Going Green – Data Centers Consolidation System data centers New System Data Center Campus and center data centers redesign Storage Virtualization Constant – Evaluation and Measurement

10. Lone Star College System - Office of Technology Services New LSCS – Data Center (co-location design) LSC is renovating a data center built in 1985 and our current data center built in 1998 to meet both our “High Availability” and “Green” requirements. Going Green – Data Centers Power management and distribution Hardware selection and design UPS High Efficiency Modular flexibility Distribution Paths Server and Storage Requirements Virtualization Management Server and Application Data Center Research and Planning Resources

11. Lone Star College System - Office of Technology Services Cooling and Heat Management Provides the Fastest and Highest ROI for a Data Center Cooling Air Flow Management Heat Management Water Cooling - High efficiency and targeted cooling Floor and Rack Density Planning Going Green – Data Centers Thermal Plan Same Room Same Hardware Open Air Cooling Water Cooling Data Center Research and Planning Resources

12. Lone Star College System - Office of Technology Services Virtualization VM First Policy - ELA  Significant benefits in savings and availability  Site and Disaster Recovery Our VM Farms 2 – HP C- Class Blade enclosures 12 – BL460’s dedicated to the farm Average consolidation ratio 20:1 High Availability design and data center co- location Increased capacity and flexibility Savings over Traditional Hardware $630,000 ACTIVE - ACTIVE or ACTIVE - PASSIVE Going Green – Data Centers VM Power Savings 400+ virtualized servers Average cost per server per year $1,103 Projected 70 % savings per year Total $231,789 Note: does not include cooling savings

13. Lone Star College System - Office of Technology Services Campus – Instructional Server Room Design Campuses Present State 20-75 physical servers 5-20 TB storage Future State – Implementing C-Class “Shorty” Virtualization Servers (capacity 80) LeftHand networks storage (virtualized) Instructional Centers Present State 5-10 physical servers 2- 4 TB storage Future State - Implementing 2 DL 360’s Virtualization Servers (capacity 30) LeftHand networks storage (virtualized) High Availability Going Green – Data Centers

14. Lone Star College System - Office of Technology Services Going Green – Data Centers Campus Instructional Server Room (Model) Avg. Rate for system =.1039 DesignL.P.HCapacityAnnual Cost Old11.04 KwH16 Physical$10,048.21 New2.1 KwH36 VMs$1,911.34 Delta8.94 KwH 20+ VMs$8,136.86 Projected Yearly Savings $48,821.16 Center Instructional Server Room (Model) Avg. Rate for system =.1039 DesignL.P.HCapacityAnnual Cost Old5.5 KwH8 Physical$5,005.90 New1.5 KwH15 VMs$1,365.24 Delta4 KwH7+ VMs$3,640.65 Projected Yearly Savings $21,843.90 Total Yearly Savings $70,665.06 Calculation = L.P.H.*24 hrs*365 = Total KwH for year *rate*6 )

15. Lone Star College System - Office of Technology Services The New “High Availability & Green” Design “Show me the Money” Setup Cost $3,200,000 Projected Savings (3yr) $4,020,044 ROI - $820,044 by year 3 Benefits High Availability Design Projected - Data Center Energy Savings of $428,978 per year Going Green – Data Centers

16. Lone Star College System - Office of Technology Services Advanced Desktop Management vPro and Automation Advanced Desktop Management Savings Oscar Ramos Executive Director

17. Lone Star College System - Office of Technology Services The “Old Way of doing Business” the 24 x 7 Computer Advanced Desktop Management Why? Critical updates Anti-virus Microsoft Other applications… Wake on LAN doesn’t always work Our clients don’t like to wait for updates when they start their computer in the morning

18. Lone Star College System - Office of Technology Services Intel vPro Simplification and Automation 1)Centralized advanced power management 2) Put them to bed at night and wake them up in the morning - Automation with Intel-vPro and Symantec-Altiris 1 Shutdown message sent at 10:30PM to all lab systems 2 If system updates are available 2a Wake up systems, verify and prep (DeepFreeze) 2b Updates are applied 2c Shutdown systems 3 Wake up lab systems before classes start 4 Receive verification reports Advanced Desktop Management

19. Lone Star College System - Office of Technology Services Intel vPro Features Advanced Desktop Management OOB Management - BIOS and Blue Screen Management Power Management – Power Up/Down Image Redirection – Booting Options Network Filtering – Security Feature Real time inventory – Picture of the environment

20. Lone Star College System - Office of Technology Services “Show me the Money” 3 Year Phased in Approach Traditional PC Annual cost $ 81.27 Carbon footprint 172 lbs Equivalent to driving 170 miles Intel vPro – DC7900/E8400 Annual cost $ 58.28 Carbon footprint 123 lbs Equivalent to driving 122 miles Intel vPro – add advanced power mgt Annual cost $ 40.80 Carbon footprint 86 lbs Equivalent to driving 85 miles Year - 0 - Baseline – FY 2008 Annual CostCarbon Equivalent to driving QTYElectric/CoolingFootprint (Lbs)driving (miles) Laptops 1,000 $ 58,280 123,000122,000 Desktops - standard systems 11,000 $ 893,970 1,892,000 1,870,000 vPro Enabled systems - $ - - - vPro Advance Power Mgt - Pilot - $ - - - Baseline costs 12,000 $ 952,250 2,015,000 1,992,000 Year 1 – FY 2009 Annual CostCarbon Equivalent to driving QTYElectric/CoolingFootprint (Lbs)driving (miles) Laptops 1,500 $ 87,420 184,500 183,000 Desktops - standard systems 7,500 $ 609,525 1,290,000 1,275,000 vPro Enabled systems 2,750 $ 160,270 338,250 335,500 vPro Advance Power Mgt - Pilot 250 $ 10,200 21,500 21,250 Total 2009 12,000 $ 867,415 1,834,250 1,814,750 Savings over base year $ 84,835 180,750 177,250 Advanced Desktop Management

21. Lone Star College System - Office of Technology Services Show me the Money – 3 year projection Year - 0 - Baseline - 2008 Annual CostCarbonEquivalent to QTYElectric/CoolingFootprint (Lbs)driving (miles) Baseline costs 12,000 $ 952,250 2,015,000 1,992,000 Year 1 - FY 2009 Total 2009 12,000 $ 867,415 1,834,250 1,814,750 Savings over base year $ 84,835 180,750 177,250 Year 2 - FY 2010 Total 2010 12,000 $ 692,425 1,462,500 1,447,000 Savings over last year $ 174,990 371,750 367,750 Savings over base year $ 259,825 552,500545,000 Year 3 - FY 2011 Total 2011 12,000 $ 568,2601,198,0001,186,000 Savings over last year $ 124,165264,000260,500 Savings over base year $ 383,990 816,50085,500 Advanced Desktop Management

22. Lone Star College System - Office of Technology Services Show me the Money – Total Savings Advanced Desktop Management Saving on Annual Cost over time (3 Years) TAC (Baseline) – TAC (Year 1) = Savings for Y1, $952,250 - $867,415 = $84,835 TAC (Baseline) – TAC (Year 2) = Savings for Y2, $ 952,250 - $692,425 = $259,825 TAC (Baseline) – TAC (Year 3) = Savings for Y3 $ 952,250 - $568,260 = $383,990 Total Savings = Y1+Y2+Y3 $728,650 = $ 84,835 + $ 259,825 + $ 383,990

23. Lone Star College System - Office of Technology Services Asset Recovery E-Waste Asset Recovery

24. Lone Star College System - Office of Technology Services Definition Asset Recovery E-waste - may be defined as all secondary computers, entertainment device electronics, mobile phones, and other items such as television sets and refrigerators, whether sold, donated, or discarded by their original owners. Headlines you don’t want to be a part of! B.C. students buy sensitive U.S. defense data for $40 in Africa 'Donated' computers become toxic e-waste, documentary shows http://www.cbc.ca/technology/story/2009/06/23/tech-e-waste-ghana-data- british-columbia-journalism-students.html Missile data found on hard drives Sensitive information for shooting down intercontinental missiles as well as bank details and NHS records was found on old computers, researchers say. http://news.bbc.co.uk/2/hi/uk_news/wales/8036324.stm Police staff data found at city dump Confidential staff details of Devon and Cornwall police officers have been found on a dump. http://findarticles.com/p/news-articles/herald-express-torquay- uk/mi_8032/is_20071227/police-staff-data-city-dump/ai_n43862868/

25. Lone Star College System - Office of Technology Services E-Waste Asset Recovery Electronic waste “e-waste” concerns: Volume of e-waste Toxic and not biodegradable Reusable resources Organizational Risk: Theft Data Loss Return Below Market Value

26. Lone Star College System - Office of Technology Services Zero Landfill Asset Recovery Lone Star College is working with vendors to engage in an asset recovery program that would address e-waste concerns and be financially beneficial to the college. Requirements Systems are sanitized to federal government standards Competitive market rate for the equipment Certification of a zero-landfill policy

27. Lone Star College System - Office of Technology Services Other Items Data Projector Classroom Technology Thin Clients

28. Lone Star College System - Office of Technology Services Data Projector Management Classroom Technology TekVox Control System Schedule shutdowns AV input Control Track Bulb Life Preventative Maintenance Lighting Control in Classroom Motion Sensor Shutdown

29. Lone Star College System - Office of Technology Services Thin clients – Virtual PCs Classroom Technology Pilot Project – Potential Benefits Extend Life of Cycle Reduced Power Consumption Reduce application management costs Deliver apps instantly to users anywhere Enable user mobility on any device

30. Lone Star College System - Office of Technology Services Savings – 3 year  Desktop Management$728,650  Server Design ROI $820,044  Energy Savings Server Farm $428,978 Total Savings $1,977,672 Wrapping it up Key objectives of our Green Initiative reached  Social Responsibility – Doing the right thing!  Fiscal Responsibility – Doing it the right way!

31. Lone Star College System - Office of Technology Services Questions? Assumptions  The Instructional Server Room projections come from the power savings that are anticipated from the change from Physical Servers to Blade Servers and a utilization of VMware that we have seen through testing.  The Base room that was used as a model was the Kingwood Instructional Server Room.  Kingwood has two standard Racks with servers and a SAN.  Campus solution has Blade enclosure, two blades and SAN.  The campus solution and can be scalable for both larger and smaller rooms around the system.  Server Capacity - an estimated minimum number of servers that can run on the new blade design using VM. PC being compared  New Standard- HP dc7900 Small Form Factor, Intel Core2 Duo, 85% Efficient Power Supply, 20in LCD  Old Standard – HP dc7700 Convertible Minitower, Intel Pentium D, Standard Power Supply, 17in LCD Three levels of energy efficiency which are;  Standard Desktop – (Old Standard) with conventional power supply, no energy qualifications  Energy Efficient – (New Standard) 1.) Energy Star (qualified) 2.) Epeat Gold 3.) 85% Energy Efficient Power Supply  VPro/Advanced Power Management – Energy Efficient PC with Advanced Power Management The rate for power is $.1039KwH. This number is an average of all 6 campuses cost for energy.