1. Networking Wired and Wireless Networking and Printing 1New Jersey Tax-AideOctober 26, 2010

2. Objectives Know acceptable ways to use wired and wireless networks to prepare and print returns with TWO and Desktop Know the options for network printer driver installation Know the benefits of different printer driver options for various site and district situations 2New Jersey Tax-AideOctober 26, 2010

3. Performance Objectives Basic – Be able to: – Change a printer name on the Printer Control Panel – Set up a secure wireless network – Install wireless network settings on computers – Configure a router to reserve an IP address – Install a network printer driver Advanced – Change the host name using the printer EWS – Change advanced printer port configuration – Change router address space 3New Jersey Tax-AideOctober 26, 2010

4. Scope Wired [RP-614 Router] Secure Wireless [WGR-614 Router] Unsecure Wireless [No router] TWOPrepare returns Network printing Transmit & Acks Prepare returns Network printing Transmit & Acks Prepare returns USB printing Transmit & Acks DesktopNetwork printing Not Authorized 4New Jersey Tax-AideOctober 26, 2010

5. Agenda Objectives Scope Network configurations Wireless router setup Computers Network printers Network printer drivers Summary Advanced topics 5New Jersey Tax-AideOctober 26, 2010

6. Network Configurations Wired & Secure wireless [Tax-Aide router] – TWO return preparation & printing; connected to internet – Desktop for printing only; isolated from internet – Network printer Unsecure wireless [no Tax-Aide router] – TWO return preparation only – USB printer connected to ERO/QR computer Driver is NOT SHARED 6New Jersey Tax-AideOctober 26, 2010

7. Desktop Printing -Wireless WPA encrypted wireless router NOT CONNECTED TO INTERNET 1 network printer and 1 shared printer located together or in different areas Network printer driver and shared printer driver installed on all computers normally at the site EFCs use printer of choice Substitute EFCs – Connect to network wirelessly or via cable – Add network printer, if necessary, or use shared printer 7New Jersey Tax-AideOctober 26, 2010

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9. TWO Network - Wired 1 to 3 computers & network printer – Wired router connected to site Ethernet – Printer and up to 3 computers connected to router 4 to 9 computers & network printer – Wired router connected to site Ethernet – Printer, 8 port switch and up to 2 computers connected to router – Up to 7 computers connected to 8 port switch 9New Jersey Tax-AideOctober 26, 2010

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11. TWO Network – Secure Wireless WPA encrypted wireless router connected to site Ethernet Network printer connected to router by cable or wirelessly Computers connected to router wirelessly [or by cable] 11New Jersey Tax-AideOctober 26, 2010

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13. Unsecured Wireless Acceptable for connection to TWO server because all transmitted data is encrypted, including the PDF of the return to be printed Data transmitted to a network printer or shared printer is not encrypted and should not be sent over an unsecured wireless path When using unsecured wireless, printing is permitted only to a printer connected to the computer via cable 13New Jersey Tax-AideOctober 26, 2010

14. Unsecured Wireless TWO Network ERO or Quality Review computer with USB printer attached – Can print all returns for this EFIN Network printers prohibited The driver for this printer must not be designated “Shared Printer” 14New Jersey Tax-AideOctober 26, 2010

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16. Wireless Printing Security Policy A router will be used for wireless printer sharing and all the following steps are recommended to configure and secure a wireless router when used with an AARP Tax-Aide network for printer sharing: 1. Infrastructure network configuration will be used. Ad-Hoc networks are not permitted. 2. The wireless router or access point will be protected by changing the default username and adding a password. 3. The manufacturer’s default SSID will be changed to "TAV" (without quotes). 4. WPA encryption will be used. 5. MAC address filtering is optional and adds extra security when used in conjunction with WPA. 6. A wireless network will never be connected such as to allow connection to the Internet while using wireless networking for printer sharing. 7. High power antennae and/or other signal boosters will not be used. 8. File sharing will be turned off. 16New Jersey Tax-AideOctober 26, 2010

17. Wireless Router Setup Change default user name and add password SSID: TAV WPA encryption 17New Jersey Tax-AideOctober 26, 2010

18. Computers Operating systems – XP, Vista, Windows-7; 32 and 64 bit – Later versions generally network better Firewalls: Windows firewall is recommended Wireless configuration – Older AARP computers may not support WPA – Install settings using a flash drive For obstinate computers, connect to wireless router with Ethernet cable 18New Jersey Tax-AideOctober 26, 2010

19. Save & Install Network Settings using a flash drive http://njtaxaide.org/tavolunteers/Technology/ Networking.htm http://njtaxaide.org/tavolunteers/Technology/ Networking.htm Under Wireless, see “Network properties on a flash drive” Save network properties to a flash drive using Vista or Windows-7 Install on any operating system by inserting flash drive 19New Jersey Tax-AideOctober 26, 2010

21. Network Configuration Questions Are these configurations acceptable? Why? 1.Wired network for Desktop printing connected to the internet 2.Laptop connected to TWO via library unencrypted wireless network printing to HP1102w in the wireless mode 3.ERO checking for TWO acknowledgements from an Internet Explorer equipped smart phone at Starbucks 21New Jersey Tax-AideOctober 26, 2010

22. Wireless Security Questions What encryption type is required on Tax-Aide wireless networks? The login for the TAV wireless router’s web server is: user – admin, password – password If I am not able to configure a personal computer for access to the wireless network, what are my options? 22New Jersey Tax-AideOctober 26, 2010

23. TWO Wireless Computer Preliminary information – 1 scan required prior to using TWO in production – Scan computer on 2 web sites Download some software for scans – Ignore anti-virus results – Correct other problems, if any – Report successful results at a 3 rd web site More details expected at TC Seminar 23New Jersey Tax-AideOctober 26, 2010

24. Network Printer Inventory ModelEthernetWirelessFirst YearNumber HP 1022nYes200535 HP 1505nYes200825 Brother 5250dnYes20092 Brother 5370dwYes 200911 HP 1102wYes20109 HP 1606dnYes20103 All have USB connections Brothers have parallel connections 24New Jersey Tax-AideOctober 26, 2010

25. Network Printers Configuration page – Printer name [Host name] – MAC address [Hardware address] – IP address – Firmware [Firmware datecode] Firmware 25New Jersey Tax-AideOctober 26, 2010

26. Firmware HP or Brother web site – Search for the printer model – Downloads PrinterFirmware HP 1022n20061215 HP 1505n20080505 HP 1102w20100223 HP 1606dn20100223 Brother 5250dn1.19 Brother 5370dw1.18 26New Jersey Tax-AideOctober 26, 2010

27. Network Printer Drivers Which driver to use Driver Install Options Recommendations 27New Jersey Tax-AideOctober 26, 2010

28. Drivers HP 1102w & 1606dn – Driver is in the printer – Use HP Smart Install in printer – If the 1102w is not on the network, use USB cable Brother 5250dn & 5730dw – Use Windows-7 CD or non W-7 CD as needed – 5370dw may need 1 driver if connected by Ethernet cable and another if wireless 28New Jersey Tax-AideOctober 26, 2010

29. Drivers - continued HP 1505n – Full Feature Software & Driver, version 7 – All operating systems, 32 & 64 bit HP 1022n – All 32 bit operating systems : Host Based Plug & Play Package, version 20071210 – All 64 bit operating systems : Host Based Plug & Play Basic Driver, version 20071210 – Install as USB first, then put printer on the network and use Windows Install Printer Wizard to install network driver 29New Jersey Tax-AideOctober 26, 2010

30. Network Printer Driver Options ModelIP address @ installIndividual nameModel name HP 1022nDefault HP 1505nDefault HP 1102wOptionDefaultOption HP 1606dnOptionDefaultOption Brother 5250dnOptionDefaultOption Brother 5370dwOptionDefaultOption HP 1022n & 1505n: consider IP address reservation Individual name requires one driver for each unit of that model Model name allows one driver to print to all units of that model 30New Jersey Tax-AideOctober 26, 2010

31. IP Address at Install The driver will print to any unit of that model at the IP address of the printer when the driver was installed If the printer is assigned a different IP address, a new driver must be installed A driver that worked yesterday may not work today A driver that worked at site 1 may not work at site 2 Reserving an IP address in the router enables one driver for each printer model 31New Jersey Tax-AideOctober 26, 2010

32. Individual Name The driver will print to this unit regardless of IP address If the IP address is different tomorrow, the driver will find the printer and print to it A different driver is required for each unit of this model. The printers at site 1 and site 2 each require their own driver – not a big deal if there are only 1 or 2, but with more? 32New Jersey Tax-AideOctober 26, 2010

33. Model Name Changing the [Host]name of each unit to the model name enables the driver to print to all units of this model regardless of IP address If the IP address of a printer is different tomorrow, the driver will find it and print to it The driver will print to the same model printers at site 1 and site 2 regardless of IP address 33New Jersey Tax-AideOctober 26, 2010

34. Summary of Options Default IP Address Reserved IP Address Individual Name Model Name Printer DriverName for printer Name for printer-IP address [Advanced port: Change Host name to IP address] Name for printer [may include site, ERO, asset tag or locally assigned name or number] Name for printer model [Advanced port: Change Host name to Model] RouterReserve IP address Printer EWSChange Host name to Model Advantages1 driver per model Driver finds printer 1 driver per model DisadvantagesDriver may not print to same unit or other units of same model Printer and router must remain paired 1 driver required for each printer Complex setup 34New Jersey Tax-AideOctober 26, 2010

35. Demonstratons Install HP 1606dn driver Address reservation [in router] – after lunch Advanced – end of day – Printer driver Advanced Port [on computer] – Printer Host name change [in printer EWS] – Changing the router address to avoid conflicts when using TWO [in router] 35New Jersey Tax-AideOctober 26, 2010

37. SSID: TAVDEMO Encryption: WPA Passphrase: ilove2dotaxes!

38. Network Printer with Reserved Address Use Address Reservation in router to always assign the same IP address to this printer – HP 1022n: 192.168.1.51 – HP 1505n: 192.168.1.50 Assignment of IP address is by printer MAC so printer and router must be operated as a pair A computer with a 1505n-50 driver can print to a different 1505n on another network if the printer has IP address 192.168.1.50 38New Jersey Tax-AideOctober 26, 2010

39. Address Reservation Access the router’s web server: http://192.168.1.1/ http://192.168.1.1/ Log in Select LAN IP Setup Under Address Reservation click Add Follow “Fixed IP Address for Network Printers” on http://njtaxaide.org/tavolunteers/Technology/ Networking.htm http://njtaxaide.org/tavolunteers/Technology/ Networking.htm 39New Jersey Tax-AideOctober 26, 2010

40. Wireless Router Administration Eliminate loan agreement Options 1.Assign asset tags, include routers on district inventory and list in equipment table 2.Assign asset tags, exclude routers from district inventory and equipment table 3.Leave asset tags on existing routers but exclude from new routers. Exclude routers from district inventory and equipment table October 26, 2010New Jersey Tax-Aide40

41. Network Printer Questions Two printers of the same model with the same Host name are placed on the same network. What happens when a computer tries to print? I have 3 printers of the same model at different sites in my district. To print to each in the network mode, how many drivers will I need on my computer if the printers are all HP 1022n? HP 1606dn? 41New Jersey Tax-AideOctober 26, 2010

42. Wireless Printing Questions The HP 1102w and Brother 5370dw in their wireless modes May be used for Desktop printing May be used for TWO printing on a public wireless network at a library May be used to print returns on a TWO wired network 42New Jersey Tax-AideOctober 26, 2010

43. Recommendations District with experience in network printing – Use Reserved IP Address for HP 1022n & 1505n – For other printers Use Reserved IP Address or If or than 1 unit of same model, Model name Individual name [default] is least preferred – If using TWO, consider changing router address space to 172.27.1.* 43New Jersey Tax-AideOctober 26, 2010

44. Recommendations District with little or no experience in network printing – Use Reserved IP Address for HP 1022n & 1505n – For other printers Use Individual name [default] if 1 to 3 units of same model If >3 units of same model use Reserved IP Address or Model name – If using TWO, consider changing router address space to 172.27.1.* 44New Jersey Tax-AideOctober 26, 2010

45. Summary – Network Options Wired [RP-614 Router] or Secure Wireless [WGR-614 Router] Unsecure Wireless [No router] Internet connection? TWOPrepare returns Network printing Transmit & Acks Prepare returns USB printing Transmit & Acks Yes DesktopNetwork printingNot AuthorizedNo Desktop is never connected to the internet Network printers must connect to wired or secure wireless routers When TWO uses unsecure wireless, USB printing is required 45New Jersey Tax-AideOctober 26, 2010

46. Summary – Driver Options 1 Reserved IP Address – Requires 1 driver per model – Recommended for HP 1022n & 1505n – Reserve IP address in router [wired or wireless] – Operate printer and router as a pair – On each computer, change printer name [in Printer Control Panel] to include IP address – HP 1102w & 1606dn and Brothers: on each computer, change Advanced Port to IP address 46New Jersey Tax-AideOctober 26, 2010

47. Summary – Driver Options 2 Individual Name – Requires 1 driver for each printer – Default for HP 1102w, 1606dn and Brothers – Not available for HP 1022n & 1505n – Change printer name [in Printer Control Panel on each computer] to something unique 47New Jersey Tax-AideOctober 26, 2010

48. Summary – Driver Options 3 Model Name – Requires 1 driver per printer model – Not available for HP 1022n & 1505n – For HP 1102w, 1606dn and Brothers For each printer, change printer name [in printer’s EWS] to model On each computer, change Advanced Port to IP address On each computer, change printer name [in Printer Control Panel] to printer model 48New Jersey Tax-AideOctober 26, 2010

49. Summary – Driver Options Printer Number in district Driver OptionNumber of drivers per computer HP 1022nAnyReserved IP Address1 HP 1505nAnyReserved IP Address1 49New Jersey Tax-AideOctober 26, 2010

50. Summary – Driver Options Printer Number in district Driver OptionNumber of drivers per computer HP 1022nAnyReserved IP Address1 HP 1505nAnyReserved IP Address1 1505n and 1102w 3131 Reserved IP Address Reserved IP, Individual [D] or Model 1111 50New Jersey Tax-AideOctober 26, 2010

51. Summary – Driver Options Printer Number in district Driver OptionNumber of drivers per computer HP 1022nAnyReserved IP Address1 HP 1505nAnyReserved IP Address1 1505n and 1102w 3131 Reserved IP Address Reserved IP, Individual [D] or Model 1111 1505n and 1102w 1313 Reserved IP Address Reserved IP or Model Individual [D] 113113 51New Jersey Tax-AideOctober 26, 2010

52. Summary How are you going to configure your site networks and printers? What answers are needed to decide? 52New Jersey Tax-AideOctober 26, 2010

53. Have these Objectives been met? Know acceptable ways to use wired and wireless networks to prepare and print returns with TWO and Desktop Know the options for network printer driver installation Know the benefits of different printer driver options for various site and district situations 53New Jersey Tax-AideOctober 26, 2010

54. Can you do these things? Basic – Be able to: – Change a printer name on the Printer Control Panel – Set up a secure wireless network – Install wireless network settings on computers – Configure a router to reserve an IP address – Install a network printer driver Advanced – Change the host name using the printer EWS – Change advanced printer port configuration – Change router address space 54New Jersey Tax-AideOctober 26, 2010