1. Use Data and IR Content Recruitment: Caltech Experience Kimberly Douglas Ed Sponsler and Hema Ramachandran, Jim O’Donnell, Eric Van de Velde, Sandy Garstang and many others on the team Caltech Library System library@caltech.edu

2. Caltech 285 Tenure-track faculty 250 Principal investigators 900 Undergraduates 1100 Graduate students

3. The Caltech IR Launch in 2000 Without grant funding Using solely in-house professional staff Simultaneous development and production Entrepreneurial Team work Integrated with existing work

4. Faculty Self-Publishing Inventory 1999  Engineering and Applied Science42 items  Chemistry and Chem. Eng.3  Physics, Math, Astrophys.3  Biology 3  Geology and Plan. Sci. 2  Humanities and Soc. Sci.1

5. Recruitment Strategies  Identify a Faculty champion  Appeal to his/her group/dept. needs, objectives or vision  Reduce effort or worry of research or departmental support staff

6. Caltech – OAI Data Provider http://coda.caltech.edu 2000 - Computer Science Technical Reports (CSTR) 414 Reports, 1980’s to present; new reports online since 1995; took over from Dept. running NCSTRL 2001 - Cavitation 2001 Proceedings (CAV2001) 110 papers; born online in June 2001 with afaculty “early adopter.” 2001 - Earthquake Engineering Research Lab. Reports (EERL) 306 Reports, 1950’s to present; converted to online in Summer 2001; saved Dept. storage and reprinting costs.

7. Caltech – OAI Data Provider http://coda.caltech.edu 2002 - Parallel and Distributed Systems Group E-Tech. Reports (Paradise) 63 papers, 1992 to date; harvested faculty site as of Summer 2002; added pdf to.ps; needed no change in faculty behavior. 2002 - Electronic Theses and Dissertations (ETD) 1561 theses; 1960’s to date; Graduate Dean made ETD required in 2002; older theses scanned and added as time permits; 200 current theses submitted students each year. 2002 - Books by Caltech Authors (BOOK) 4 books; 2002 – Caltech Oral Histories (OH) Caltech archives 39 documents;

20. Geographic reach beyond U.S. Computer Sci. Repts. – 104 countries = 57% of total use CAV2001 Conf. – 120 countries = 68% of total use Earthquake Eng. Repts. – 103 countries = 65% of total use Books – 95 countries = 63% of total use Oral Histories – 72 countries = 34% of total use ALL – 140 countries = 63% of total use

21. Conclusions Over time downloads appear to be less random; use patterns indicate more directed retrieval of specific documents Even small archives will be discovered and used throughout the world, thanks to OAI Type or genre of material is not as significant as subject There is significant penetration into the international community

22. Why Theses? Clear administrative purpose Library is unquestioned archive Process is regular and continuing Volume is predictable Authors are new entrants to scholarly enterprise

23. ETD2005 28-30 Sept 2005 8th International Symposium on Electronic Theses & Dissertations University of New South Wales Sydney, Australia For more information, go to: http://adt.caul.edu.au/etd2005/etd2005.html