1. Preparing for your Official Visit Tamie Babb District Governor 5750 2009-2010

2. BEFORE THE VISIT  Take the time to fill out the Planning Guide for Effective Rotary Clubs accurately and as completely as possible.

3. BEFORE THE VISIT  Notify the District Governor about any problems or potential problems in the club.

4. BEFORE THE VISIT  Make sure that you inform your program chair NOT to schedule a program during the District Governor’s Official Visit

5. BEFORE THE VISIT  Notify the District Governor about special presentations that will occur during the visit.

6. BEFORE THE VISIT  Notify the District Governor about special presentations that will occur during the visit: Paul Harris Fellows

7. BEFORE THE VISIT  Notify the District Governor about special presentations that will occur during the visit: Paul Harris Fellows New Member Inductions

8. BEFORE THE VISIT  Notify the District Governor about special presentations that will occur during the visit: Paul Harris Fellows New Member Inductions Special Awards or Recognition

9. BEFORE THE VISIT  Inquire about audiovisual needs or props for the meeting

10. BEFORE THE VISIT  Make sure the President (you) are going to be there for the official visit from the Governor.

12. DURING THE VISIT  Allow time for the DG to meet with your club Board Members and Officers either before or after the regular club meeting

13. DURING THE VISIT  Have a copy of your Planning Guide and a copy of your club’s financial statement for the District Governor at the Board Meeting.

14. DURING THE VISIT  Know the theme for the year

15. DURING THE VISIT  Know the theme for the year

16. DURING THE VISIT  Display the current Theme Banner  At least take down the previous year banner

17. DURING THE VISIT  Display the current Theme Banner  At least take down the previous year banner

18. DURING THE VISIT  Notify the DG of any Past District Governor or widow of a Past District Governor that is attending the meeting.

19. DURING THE VISIT  Consider a donation to the Foundation in lieu of a gift to the District Governor

20. DURING THE VISIT  The District Governor is an officer of Rotary International.  Show respect to the office by STANDING when the District Governor is introduced.

21. DURING THE VISIT  Allow time for the District Governor to eat.

22. AFTER THE VISIT  Follow up with any question the DG may have asked

23. AFTER THE VISIT  Follow up with any question the DG may have asked  Keep the DG informed of any new developments or special projects

24. AFTER THE VISIT  Follow up with any question the DG may have asked  Keep the DG informed of any new developments or special projects  Invite the DG to events or fundraisers

25. AFTER THE VISIT  Follow up with any question the DG may have asked  Keep the DG informed of any new developments or special projects  Invite the DG to events or fundraisers  Ask for help if needed

26. AFTER THE VISIT  Remember….your District Governor is here to help….you only have to ASK!  Have fun and enjoy your year!