1. E-Procurement in Belgium Major P. MAGGEN Belgian Armed Forces, Procurement service, E-Commerce ProjectOffice Tel +32.2.701.6898 Fax +32.2.701.3283 E-Mail: maggen.p@js.mil.be

2. EU - Brussels - 04/12/2001 2 / 12 Briefing Plan Part 1 Belgian E-Gov Policy Part 2 E-Gov in Practice: Public Procurement

3. EU - Brussels - 04/12/2001 3 / 12 E-Gov in Europe/Belgium Lisbon Summit March 2000: European Union “eEurope” Action Plan Main priorities of the Belgian Government:  Administrative simplification  Modernization of the Public Administration Front-office: Creation of Interactive Portals Modernization of the Back-office

4. EU - Brussels - 04/12/2001 4 / 12 Small invoice Framework contract Tendering E-Gov in Practice: PUBLIC PROCUREMENT NEED E-Payable Document Acceptance Request Acceptance Report Invoice Payment - Step 1 Payment - Step 2 Invoice Simple invoice OrderingACK E-Catalogue (E-Cat) Catalogue Framework contract Publication Bid Deposit Contract Notification Request GO Publication RFP Evaluation Contract Award Tendering procedure Joint E-Procurement (JEP) Payment

5. EU - Brussels - 04/12/2001 5 / 12 E-Gov in Practice: PORTAL & BACK-OFFICE INTEGRATION COMPANIES Business-Portal RFP ’s Bids Contracts & Modifications Acceptance Requests Invoices Acceptance Reports... JEP E-Cat E-Payable Budget Bids Log Contracts RFPs Mgt Enterprise Application Integration LEGACY VAT Companies NATIONAL

6. Joint E-Procurement ( JEP )

7. Phase 3 Industry Publication RFP Document Internal Approval EU & Nat Bulletin Phase 1 Contract Award BidsNotification Phase 2

8. E-Catalog (E-Cat)

9. EU - Brussels - 04/12/2001 9 / 12 Acceptance E-CAT Company Nat Proc. Service Budget Dept. Proc. Service User Approval Webmaster

10. E-Payable (E-Fact)

11. EU - Brussels - 04/12/2001 11 / 12 BPR in Practice: E-Payable Budget Company Contracts Acceptance Invoice Invoice Registration Invoice Checking Budget processing Departmental Approval Payment

12. EU - Brussels - 04/12/2001 12 / 12 As a conclusion Belgian E-Gov Policy in place Progressive implementation Overall Vision Cross-Departmental Synergy E-Government is NOT only « Front-office »; Back-office integration is key! 

13. Thank you