1. Introduction to Microsoft Word Rich Malloy Tech Help Today 203-862-9411malloy@techhelptoday.com

2. Welcome Course: Intro to Microsoft Word Course: Intro to Microsoft Word Facilities at Greenwich High School Facilities at Greenwich High School

3. Goal of the Course To learn about Microsoft Word To learn about Microsoft Word To learn how to create some common documents To learn how to create some common documents To find out the best approaches for further learning To find out the best approaches for further learning

4. Schedule 9:00 am  ~ 4:00 pm 9:00 am  ~ 4:00 pm 10-minute breaks approx. every hour 10-minute breaks approx. every hour Lunch: 12:00 – 1:00 pm Lunch: 12:00 – 1:00 pm Practice, practice, practice at home Practice, practice, practice at home

5. Your Instructor: Rich Malloy Computer Consultant – Tech Help Today, Greenwich Computer Consultant – Tech Help Today, Greenwich Adjunct Prof., Norwalk Community College Adjunct Prof., Norwalk Community College Microsoft-certified Expert, Word 2002 Microsoft-certified Expert, Word 2002 Former Editor in Chief, Mobile Computing magazine Former Editor in Chief, Mobile Computing magazine

6. References Handouts Handouts Web sites: Web sites: –www.microsoft.com/office/word Official Microsoft site www.microsoft.com/office/word –http://word.mvps.org/ — "Most Valuable Professionals" — actual users http://word.mvps.org/ –Google: “Interactive Guide Windows”

7. Software Needed A recent version of Microsoft Word: A recent version of Microsoft Word: –MS Word 2000 –MS Word 2002 (Office XP) –MS Word 2003 –MS Word 2007 Computer Lab uses Word 2007 Computer Lab uses Word 2007

8. Buying Microsoft Word Word 2003 Word 2003 –Not available anymore Word 2007 Word 2007 –New: $197 –Upgrade: $90 — Amazon

9. Microsoft Office Standard (includes Word, Excel, PowerPt) Office 2003 Office 2003 –Not available anymore Office 2007 Office 2007 –New: $325 –Upgrade: $200 — Amazon

10.  Best Deal  Microsoft Office 2007 for Students & Teachers (includes Word, Excel, PowerPoint, but no Outlook) Amazon: $119 !!

11. Learning Word The best way to learn – use it The best way to learn – use it Use it with something important to you Use it with something important to you –Personal correspondence Explore with the Help feature Explore with the Help feature Become a Certified Specialist Become a Certified Specialist –Certified by Microsoft –For more info: www.microsoft.com/traincert/

12. Word: Different Versions MS Word 2000 MS Word 2000 MS Word 2002 (XP) MS Word 2002 (XP) MS Word 2003 MS Word 2003 Minimal changes from 2002 Minimal changes from 2002 MS Word 2007 MS Word 2007 Major changes in user interface Major changes in user interface

13. When to Use Word Most paper-based documents Most paper-based documents –Letters –Simple tables –Simple brochures and publications Email Email –Outlook usually uses Word as its editor Simple Web pages / Blogs Simple Web pages / Blogs

14. When NOT to Use Word Complex publications Complex publications –Instead use Microsoft Publisher, Adobe PageMaker, or Quark Complex tables Complex tables –Use Microsoft Excel Complex Web pages Complex Web pages –Use Microsoft Front Page

15. The Plan for This Course 1. M anaging Files & Entering Text 2. E diting a Document 3. F ormatting a Document 4. F ormatting Reports 5. P ower Tips — Your call

16. What’s Inside Your PC? Background

17. Hardware Processor Processor Memory (RAM) Memory (RAM) Hard Disk (Hard Drive) Hard Disk (Hard Drive) Other Disks (CDs, DVDs) Other Disks (CDs, DVDs)

18. Memory Vs. Hard Disk Analogy: Bookshelves and Desk Analogy: Bookshelves and Desk Compare: Hard Disk and Memory Compare: Hard Disk and Memory More memory usually increases speed More memory usually increases speed

19. File Management 101 A Very Brief Review

20. Questions: What has no weight? What has no weight? No size? No size? And it’s often invisible? And it’s often invisible?

21. The Bit The basic unit of information The basic unit of information Binary (that is, two states) Binary (that is, two states) –On or Off; 1 or 0 Example: Light switch, Coin Example: Light switch, Coin By itself, relatively useless By itself, relatively useless Powerful when grouped as bitstreams: Powerful when grouped as bitstreams:010101001100010110101001010010...

22. The Byte 8 bits grouped together 256 possible combinations 2 X 2 X 2 X 2 X 2 X 2 X 2 X 2 = 256 Code: “A” = 01000001 (65 decimal) “B” = 01000010 (66), etc. etc.

23. The Kilobyte Computers speak binary numbers: Computers speak binary numbers: 256 X 2 = 512 512 X 2 = 1024 1 Kilobyte (KB) = 1,024 bytes or 8 Kb 1 Kilobyte (KB) = 1,024 bytes or 8 Kb Approximately equal to 1,000 bytes

24. Bunches of Bytes Megabyte (MB) = 1,024 KB = 1,048,576 bytes ≈ 1,000,000 bytes Megabyte (MB) = 1,024 KB = 1,048,576 bytes ≈ 1,000,000 bytes Gigabyte (GB) = 1,024 MB = 1,073,741,824 bytes ≈ a billion bytes Gigabyte (GB) = 1,024 MB = 1,073,741,824 bytes ≈ a billion bytes

25. Files A collection of information A collection of information Any kind of information Any kind of information Size: 0 bytes to several gigabytes Size: 0 bytes to several gigabytes Unique name Unique name Filename extension Filename extension

26. All Files Stored on Disks Floppies Floppies Hard disks Hard disks Compact Discs (CDs) Compact Discs (CDs) DVDs DVDs USB Flash Memory Disks USB Flash Memory Disks –“Thumb drives,” “Memory sticks” –Function as disks

27. Filename Extensions Thank_you_letter-2.doc.jpg.txt A Typical Filename: Extension

28. Organizing Files into Folders Disks can be divided into folders Disks can be divided into folders Folders can be divided into subfolders Folders can be divided into subfolders Subfolders can be divided into more subfolders Subfolders can be divided into more subfolders Etc., etc.... Etc., etc....

29. Organizing Files: Strategy Keep related files in same folder Keep related files in same folder –Why? –Easy to find Keep all data folders in My Documents Keep all data folders in My Documents –Why? –Again, easy to find –Easy to back-up your data

30. Windows Explorer’s Folders Pane Click the Folders button To make the Folders Pane appear

31. Moving vs. Copying Copying: Moving: Moving: –Removes item from one place –Places it in another Copying: Copying: –Results in two copies of item

32. Back-Up Your Data! Do this every month Do this every month Open My Documents Open My Documents Click Edit | Select All Click Edit | Select All Right-Click a file Right-Click a file Choose Send To | CD-RW Drive Choose Send To | CD-RW Drive Insert CD-R disk Insert CD-R disk Right click and select Write these files Right click and select Write these files

33. Typing in Microsoft Word How to Enter Text as Painlessly as Possible

34. Before You Type: Plan Why Plan? Efficiency Efficiency –Usually faster if you plan first Easier to read Easier to read –Because better organized

35. How to Plan Think of what you want to say Think of what you want to say Organize your material logically Organize your material logically State each point clearly State each point clearly

36. Touch-Typing Makes life a lot easier Makes life a lot easier Mavis Bacon’s Typing software -- $18 Mavis Bacon’s Typing software -- $18

37. Start Microsoft Word Click Start Click Start Click All Programs Click All Programs Click Microsoft Office Click Microsoft Office Click Microsoft Office Word 2007 Click Microsoft Office Word 2007

39. Ribbons No more menus No more menus No more toolbars No more toolbars

40. Views Print Layout Print Layout Web Layout Web Layout Outline Outline Full Screen Reading Full Screen Reading Draft Draft

41. Show/Hide Button (¶) Toggle Toggle Shows or Hides certain characters Shows or Hides certain characters –Paragraph marks - ¶· –Spaces - ······· –Tabs - 

43. AutoCorrect Automatically corrects mistakes Automatically corrects mistakes Also can expand an abbreviation Also can expand an abbreviation Example: Example: teh (c)  the  ©

44. AutoComplete Also called AutoText Also called AutoText Automatically completes words Automatically completes words Example: Example: Febr Wedn  February  Wednesday

46. REVIEW

47. Views of a Document? Print Layout Print Layout Draft Draft

48. Special Keys Ctrl + Home Ctrl + Home Ctrl + End Ctrl + End

49. Auto-Something teh  the ? teh  the ? febr  February ? febr  February ?

50. The Show/Hide Button What does it show/hide? What does it show/hide? What does it look like? What does it look like?