1. Connecting to a Hard Resource for Sharing By Nanda Gansan, Ph.D. © Nanda Ganesan

2. Chapter Objectives Discuss the process of installing a network printer for sharing Describe the management of document printing Provide information on printer management Explain the concept of a logical printer and its configuration Illustrate the creation of different logical printer configurations

3. Chapter Modules Installing a Networked Printer for Sharing Managing Document Printing Printer Management Features Logical Printer Configurations Many-to-one: Creating Multiple Logical Printers for One Physical Printer One-to-many: Creating One Logical Printer for Multiple Physical Printers

4. Sharing a Printer: A Preview Install the printer as a networked printer –There are alternative methods available for the installation of a network printer –One of the methods will be demonstrated Share the printer as a logical printer installed locally –Example: Assigning the network printer as the default printer

5. © N. Ganesan, All rights reserved. MODULE Installing a Networked Printer for Sharing

6. Module Objectives Case example for sharing a printer Installing a printer for sharing –Steps and demonstration Notes on the installed networked printer Designating a network printer as the default printer –Steps –Demonstration

7. Sharing the Printer: Case Example US CanadaMexico HP Printer Physical Install HP Printer Logical

8. The Steps for Installing a Printer for Sharing Explorer on client Canada. Printers Add Printers Next Slide Next (Add Printer Wizard)

9. The Steps for Installing a Printer for Sharing: The Printer Wizard Network printer server Provide path, \\US\HPII, or Browse to select. Previous Slide Next Set as default?/ Yes or No Print a page?/ Yes or No Finish Next

10. Installing a Networked Printer: Demonstration

11. Notes on the Installed Network Printer Printer Icon with a networked connection on the Explorer window Appears for all the network printers linked to the client A network printer can easily be designated as a default printer and removed from being the default printer

12. Designating a Network Printer as a Default Printer: Steps Explorer at client Canada. Printers Right click on the networked printer to become the default. Check Set As Default.

13. Designating a Network Printer as a Default Printer: Demonstration

14. END OF MODULE

15. © N. Ganesan, All rights reserved. MODULE Managing Document Printing

16. Module Objectives Processing of document by the printer Opening the Printer/Document window –Steps and demonstration Notes on the printer/document management window Document management features Document properties management Demonstration of document management features

17. Processing of Documents by the Printer Physical Printer Logical Printer Logical Printer Spooled Documents Managing document printing.

18. Opening the Printer/Document Management Window Explorer at server Canada. Printers Double-click on the networked printer where documents are to be managed. Printer/Document management window.

19. Opening the Printer/Document Management Window: Demonstration

20. Notes on the Printer/Document Management Window Document management features are supported A few printer management features are also supported

21. Document Management Features Puase Resume Restart from beginning Properties General Page Setup Advanced

22. Document Properties Management General –Set priority and the time availability of the printer to print the document Page setup –Paper size, source, orientation etc. Advanced –Graphic resolution, halftone color adjustments etc.

23. Document Management Features: Demonstration

24. END OF MODULE

25. © N. Ganesan, All rights reserved. MODULE Printer Management Features

26. Module Objectives Listing of printer management features Management features explained A note on document defaults Demonstration of the printer management features

27. Printer Management Features Pause Printing Set as Default Document Defaults Sharing Purge Print Documents Properties Page SetupAdvanced

28. Management Features Explained Pause Printing pauses the printer The printer can be set to be the default printer Purging clears the printer of documents Sharing and Properties open the same printer properties window Document Defaults enable the document printing features to be set

29. A Note on Document Defaults Required for mostly non-Windows programs that send documents for printing In a Windows based application such as Word, the document settings are defined within the application Document settings –Paper size, source, orientation etc. –Graphics resolution –Others

30. Printer Management Demonstration

31. END OF MODULE

32. © N. Ganesan, All rights reserved. MODULE Logical Printer Configurations

33. Module Objectives The concept of logical printers Logical printers to physical printers relationship

34. Logical Printers Logical printers are created in the print server to service document printing Each logical printer may have a predefined set of characteristics –One logical printer may be available only during a certain period –Another logical printer may have a higher priority

35. Possible Logical Printer to Physical Printer Relationships One-to-one –One logical printer created for one physical printer One-to-many Many-to-one Many-to-many Many-to-one and One-to-many would be examined as case examples

36. END OF MODULE

37. © N. Ganesan, All rights reserved. MODULE Many-to-One: Creating Multiple Logical Printers for One Physical Printer

38. Module Objectives Many-to-one configuration Creation of multiple logical printers –Overview and demonstration Case example of multiple logical printers The first logical printer –Configuration, scheduling and security and demonstration The second logical printer –Configuration, scheduling and security and demonstration

39. Print Sever Many-to-One Configuration Physical Printer Logical Printer Logical Printer

40. Creation of Multiple Logical Printers Create the first logical printer by following the steps outlined under the creation of a logical printer Repeat the same procedure –Specify the same port (LPT1:) –Specify the same printer (HP LaserJet III)

41. Creation of Multiple Logical Printers: Demonstration

42. The Use of Multiple Logical Printers: Case Example Create two logical printers Assign the first logical printer a higher priority and limit the access to Inspectors Assign the second logical printer a lower priority and provide Everyone with general access to the printer

43. Configuring First Logical Printer Right-click the first Logical Printer. Rename to Restricted. Right-click and select Properties. Next

44. Scheduling and Security Scheduling Set Priority to 11, for example. Security/ Permissions Remove all except Administrators and Creator Owner Add Inspectors and specify type of access as Document Management Previous

45. Configuring First Logical Printer: Demonstration

46. Configuring the Second Logical Printer Right-click the first Logical Printer. Rename to Restricted. Right-click and select Properties. Next

47. Scheduling and Security Scheduling Ensure priority is set to 1. Security/ Permissions Ensure that Everyone is given the following type of access: Print. Previous

48. Configuring the Second Logical Printer: Demonstration

49. END OF MODULE

50. © N. Ganesan, All rights reserved. MODULE One-to-Many: Creating One Logical Printer for Multiple Physical Printers

51. Module Objectives One-to-many configuration Creation of one logical printer for two physical printers –Overview, case example, steps, notes on the case example and demonstration Summary

52. One-to-Many Configuration Physical Printer Logical Printer Physical Printer Print Server LPT1: LPT2:

53. Creation of One Logical Printer for Two Physical Printers Create the first logical printer, for example, on port LPT1: Create a second logical printer, for example, on Port LPT2: Add the the second printer connected to the print server to the first logical printer In this case, the first logical printer will now be linked to two physical printers

54. Creation of One Logical Printer for Two Physical Printers: Case Example Consider the case where two physical printers are attached to the print server US One is a HP LaserJet III attached to the port LPT1: The other is a HP LaserJet 4 attached to the port LPT2: Create a logical printer linked to both physical printers

55. Creation of One Logical Printer for Two Physical Printers: Steps Create the first logical printer as HPIII/4 (LaserJet III) attached to LPT1: Create the second logical printer as HP4 (LaserJet 5) attached to LPT2: Next

56. Inclusion of the Second Logical Printer in the First Logical Printer Previous Right-select HPIII/4 Properties Ports Check Enable printer pooling. Select LPT2: Finish

57. Notes on the Case Example Two physical printers, a HP III and a HP 4, are now connected to the logical printer HP III/4 through ports LPT1: and LPT2: respectively The print jobs will be sent to the first available printer among the two printers

58. Creation of One Logical Printer for Two Physical Printers: Demonstration

59. Summary Sharing involves placing and then accessing the resource for sharing Sharing process is somewhat different for soft and hard resources Directory is an example of a soft resource Printer is an example of a hard resource

60. END OF MODULE END OF CHAPTER