1. Cost Sharing on Sponsored Projects Dick Seligman Tracey Fraser

2. Overview Policy Procedures Examples

3. What’s the Policy? Committed cost sharing on a sponsored project is a binding obligation that must be satisfied in accordance with the sponsor’s requirements Offer cost sharing only when required by the sponsor http://atc.caltech.edu/Finance/pa_policies.htm

4. Types of Cost Sharing Committed Must be tracked, documented, and in some cases, reported Uncommitted Does not have to be tracked or recorded

5. Sources of Cost Sharing Cash the commitment of unrestricted Institute funds made available in support of a project e.g. faculty effort (include associated fringe benefits and indirect costs) Third Party Contributions E.g. donation of equipment from manufacturer and funding commitments from sub-recipient institutions (include indirect costs that would have been applicable if the item were charged directly to a grant or co- operative agreement)

6. Federal Requirements Do not use federal funds Use only once Costs must be verifiable, necessary, allowable and reasonable for the award on which they are being claimed

7. Committed Cost Sharing Worksheet Prepared by OSR Distributed electronically PI review, verification and certification

8. What is the Procedure? Proposal stage Divisional Approval Form (DAF) Award and initiation stage Award summary Committed Cost Sharing Report Worksheet Post Award stage Monitoring Sponsor reporting F&A rate

9. Roles & Responsibilities PI Division Office of Sponsored Research Project Accounting Cost Studies

10. Examples Equipment cost-sharing Faculty effort

11. Questions?