1. YEAR END ENCUMBRANCES JULY 27, 2011

2.  Banner form: FGIOENC  Verify all encumbrances per organization  Check for encumbered requisitions and purchase orders. ◦ Contact Purchasing on encumbered pending Requisitions ◦ Verify the Balance on Open Purchase Orders ◦ Review all encumbered Purchase Orders

3.  Encumbered Requisition(s) ◦ Contact Buyer for status of the pending requisition  Balance on Open Purchase Orders ◦ Review the balance and contact Purchasing to close  Encumbered Purchase Orders ◦ Contact the Buyer for delivery status

4.  Using FOIDOCH to find the assigned Buyer  For Requisition: ◦ Using FPIREQN the requisition assigned buyer can be viewed using the options tab and selecting “Commodity Accounting Information, options again and selecting “Commodity Supplemental Information”.  For Purchase Order: ◦ Using FPIPURR the Buyer Code can be found on the first form.

5.  Each Buyer is responsible for their own purchase orders.  We must begin closing out all encumbrances.  All items must be received by August 31 st.  An email to the Buyer will close out any encumbrance.  All month old hanging requisition which has not been completed or approved will be removed.

6.  Questions and Answers