1. Applications Software Chapter 6 The User’s Tools © The McGraw-Hill Companies, Inc., 2000

2. Ch 6© The McGraw-Hill Companies, Inc., 20002 CCI Overview Application software categories Common features Productivity tools Specialty applications Installation and updating Ethics and intellectual property rights

3. Ch 6© The McGraw-Hill Companies, Inc., 20003 CCI Applications Of-the-shelf up to ten times less costly than hiring a company to write from scratch

4. Ch 6© The McGraw-Hill Companies, Inc., 20004 CCI Four Basic Categories of Applications Basic productivity Business and Specialty –vertical market software Entertainment Education and Reference

5. Ch 6© The McGraw-Hill Companies, Inc., 20005 CCI Productivity Word processing Spreadsheet Personal finance Presentation graphics Database management Group collaboration Desktop and personal information management Integrated Web browsing

6. Ch 6© The McGraw-Hill Companies, Inc., 20006 CCI Specialty Tools Based on requirements of the occupation –desktop publishing in publications work –CAD/CAM for engineering and manufacturing –CASE for software programmers and systems analysts –Multimedia authoring for graphic artists –Project management for system construction

7. Ch 6© The McGraw-Hill Companies, Inc., 20007 CCI Entertainment Software Arcade Intellectual Training- style

8. Ch 6© The McGraw-Hill Companies, Inc., 20008 CCI Educational Encyclopedia Phonebooks Almanacs Atlases

9. Ch 6© The McGraw-Hill Companies, Inc., 20009 CCI Common Features Insertion points Scrolling Windows Menu bar Pull-down menu Help menu and screens

10. Ch 6© The McGraw-Hill Companies, Inc., 200010 CCI More Features Buttons Toolbars Dialog box Default values Macros OLE

11. Ch 6© The McGraw-Hill Companies, Inc., 200011 CCI More Features (continued) Clipboard Tutorials and documentation

12. Ch 6© The McGraw-Hill Companies, Inc., 200012 CCI Compatibility Issues Determine application needs first, before buying a system Applications may not be available for all operating systems The more applications become available on Web sites, the closer to universal software applicability we get

13. Ch 6© The McGraw-Hill Companies, Inc., 200013 CCI Word Processing Basic documents Templates Add extras found normally only in publications Can show document as WYSIWYG Grammar checker

14. Ch 6© The McGraw-Hill Companies, Inc., 200014 CCI Word Processing (continued) Spell checker Thesaurus Formatting Columns Justification Pages, footers, headers More formatting Linking to other applications

15. Ch 6© The McGraw-Hill Companies, Inc., 200015 CCI Spreadsheet Solutions Cells and cell address Values Formulas Functions Recalculation

16. Ch 6© The McGraw-Hill Companies, Inc., 200016 CCI Increased Usefulness Simple database filters Linking Analytical graphics

17. Ch 6© The McGraw-Hill Companies, Inc., 200017 CCI Personal Finance Software Income and expenses Checkbook management Reporting Income tax Financial planning Retirement planning Portfolio management

18. Ch 6© The McGraw-Hill Companies, Inc., 200018 CCI Presentation Graphics Graphs Data Information Charts Art work Multimedia

19. Ch 6© The McGraw-Hill Companies, Inc., 200019 CCI Database Management Software Controls database structure Access to data Object-oriented databases include pictures, sound, multimedia Can be difficult to use Many templates, including financial

20. Ch 6© The McGraw-Hill Companies, Inc., 200020 CCI Principal Features of a Database Organization –field, record, file Access –similar to row, column, worksheet Excel –select and display –sort –calculate and formulate

21. Ch 6© The McGraw-Hill Companies, Inc., 200021 CCI More Database Fundamentals Queries Forms Reports Macros Modules

22. Ch 6© The McGraw-Hill Companies, Inc., 200022 CCI Groupware Exemplified by Lotus Notes Novell’s GroupWare another example Allows people to work as a group, using information from a large, installed database of e-mail and other documents Coordinate on group projects

23. Ch 6© The McGraw-Hill Companies, Inc., 200023 CCI Specialized Groupware Workflow software –Action Workflow System –ProcessIt –tasks and information required to perform the tasks

24. Ch 6© The McGraw-Hill Companies, Inc., 200024 CCI More Specialized Groupware Meeting software –Microsoft’s NetMeeting –Netscape Collaborator –allows computer-linked meetings Scheduling software –Microsoft Outlook –PowerCore’s Network Scheduler 3 –electronic calendar and synchronization

25. Ch 6© The McGraw-Hill Companies, Inc., 200025 CCI Desktop Accessories Desktop accessories or organizer –Lotus Agenda –within Windows 9x –calendar, clock, card file, calculator, notepad –works like items that one uses on a desktop

26. Ch 6© The McGraw-Hill Companies, Inc., 200026 CCI PIMs Personal Information Managers –Ecco –Lotus Organizer –word processor –database –desktop accessories –often integrated into e-mail and groupware products

27. Ch 6© The McGraw-Hill Companies, Inc., 200027 CCI Integrated Software Combines features of several programs –word processing –spreadsheet –database –graphics –communications –some have help wizards that employ templates –less powerful than full single-purpose programs

28. Ch 6© The McGraw-Hill Companies, Inc., 200028 CCI Office Suite Programs Bundled and integrated –Microsoft Office multiple combinations of applications –Corel’s Perfect Office –Sun’s StarOffice –Lotus SmartSuite –require large storage capacity

29. Ch 6© The McGraw-Hill Companies, Inc., 200029 CCI Web Browsers Enables Web site viewing Microsoft Internet Explorer combined with Windows operating system AOL unique browser with Internet access Netscape Navigator still a large portion of browsers installed

30. Ch 6© The McGraw-Hill Companies, Inc., 200030 CCI Specialty Applications Software Desktop publishing Project Management CAD/CAM Drawing and painting Multimedia authoring

31. Ch 6© The McGraw-Hill Companies, Inc., 200031 CCI Desktop Publishing DTP Typographical precision Combining text with graphics Varied type and layout styles Use of files from other programs

32. Ch 6© The McGraw-Hill Companies, Inc., 200032 CCI DTP QuarkXPress Adobe PageMaker Easily add in files from Adobe PhotoShop and Illustrator, CorelDraw, and Microsoft Word

33. Ch 6© The McGraw-Hill Companies, Inc., 200033 CCI Project Management Plan, schedule, control resources People, costs, equipment Use of Gantt and PERT charts –including identification of critical path

34. Ch 6© The McGraw-Hill Companies, Inc., 200034 CCI CAD/CAM Computer-Aided Design Computer-Aided Manufacturing Help design products and structures Assist architects and engineers AutoSketch CorelCAD TurboCAD

35. Ch 6© The McGraw-Hill Companies, Inc., 200035 CCI Drawing Drawing program –similar to CAD, vector-based –design and illustrate objects and products –textured papers and backgrounds –Sketcher –CorelDraw –Adobe Illustrator

36. Ch 6© The McGraw-Hill Companies, Inc., 200036 CCI Painting Raster-based Simulate painting on as screen Uses large amount of memory

37. Ch 6© The McGraw-Hill Companies, Inc., 200037 CCI Multimedia Authoring Text Graphics Sound Animation Video

38. Ch 6© The McGraw-Hill Companies, Inc., 200038 CCI Multimedia Can influence decision makers Microsoft PowerPoint Macromedia AuthorWare Asymetrix Toolbook

39. Ch 6© The McGraw-Hill Companies, Inc., 200039 CCI Installing Software Versions –major upgrade Release –minor upgrade Most software is upward compatible –sometimes software companies have difficulty producing clean conversions to new versions Downward compatible –new versions that can run on older versions are less common

40. Ch 6© The McGraw-Hill Companies, Inc., 200040 CCI Ethics and Intellectual Property Three methods of protecting intellectual property rights –patents for an invention –trade secrets ® for a formula or method of doing business –copyrights © for a song or book

41. Ch 6© The McGraw-Hill Companies, Inc., 200041 CCI Copyright © Exclusive legal right that prohibits copying without the permission of the copyright holder Protects the expression of an idea but not the idea itself Do not have to register to be in effect Books, articles, music, movies, software

42. Ch 6© The McGraw-Hill Companies, Inc., 200042 CCI Piracy Software piracy –unauthorized copy by floppy or CD-R Network piracy –using networks to distribute unauthorized copies

43. Ch 6© The McGraw-Hill Companies, Inc., 200043 CCI Plagiarism The expropriation of another writer’s text, findings, interpretations, and presenting it as one’s own

44. Ch 6© The McGraw-Hill Companies, Inc., 200044 CCI Ownership of Images and Sound Pay fees or give royalties to prevent future law suits when images are used; check whether violating copyright laws

45. Ch 6© The McGraw-Hill Companies, Inc., 200045 CCI Public Software Public domain software –may be duplicated at will Freeware –free of charge within stated rights Shareware –copyrighted, but required to pay a fee if usage beyond a time, –registering allows user to receive help and updates

46. Ch 6© The McGraw-Hill Companies, Inc., 200046 CCI Proprietary Software Rights are owned by the individual or business Must be used according to permission Is a license to use, not an outright sale Shrink-wrap common

47. Ch 6© The McGraw-Hill Companies, Inc., 200047 CCI Types of Licenses Single-user license –one user at a time Multiple-user license –more than one on a network Concurrent-use license –specified number at one time Site license –as many copies as needed for a facility

48. Ch 6© The McGraw-Hill Companies, Inc., 200048 CCI The Software Police Software Publishers Association Hotline: 1-800-388-7478 Large fines and prison time for violations