1. State University of New York Institutional Research New Systems Project Update AIRPO – January 10-11, 2007

2. Pilot Campus Project Update John Porter, Helen Ernst & Tom McFeeley Wednesday, January 10, 2007 1:00 pm – 2:30 pm

3. New Systems Project Update Today we will review: Development of Data Transfer System Progressing Progress on Course Review Term/Section elements Student Repository Security Implementation Schedule New Newsletters from John & Helen Demo of Banner Course Module Demo of Data Transfer System

4. Data Transfer System Components Web Services  Batch XML  Transactional XML Web Application  Flat File Upload  XML Upload  Correction Module

5. Data Submission Flow Web Service Client Web Interface Client (Browser) Web Service Web Application Backend Processing Database

6. XML stands for extensible markup language. Here is a sample XML for a course 5 FULL_CATALOG_REPLACE John Smith Senior Computer Programmer/Analyst JOHN.SMITH@campus.edu JRSMITH ADD 5 ARUS526 Russian 19th C Poetry Russian Nineteenth Century Poetry 4 160537 1 4.0 8.725 0 2006-08-07T00:00:00-05:00

7. Pilot Project Status - Course  Test environment has the ability to accept flat files and XML.  Web Application is available in test to pilot campuses  Web Services are available in test to pilot campuses  Pilot Campuses will send test files during January and February 2007.

8. Pilot Project Status - Course  Banner beta release for the Data Transfer System is available now on the SICAS FTP Site.  Banner Patch will be sent in January to allow campuses to transmit data  Several pilot campuses have already sent test course submissions.

9. Pilot Project Status - Term  Term/Section Submission Elements are available on the web Elements are locked for the pilot Data Transfer System will be able to accept Term/Section submissions June 2007 It is important to have the local student id match on the SDF and term/section submission

10. Pilot Project Status - Student  Student Repository Database to hold Student information has been designed Data from data warehouse will be used for initial load  Campuses may be asked to assist with data cleanup Key data elements will be available to campuses including the new SUNY ID  XML format or flat file

11. Web Service Security  Authentication is the process of verifying a person's identity  Authorization is the process of verifying that a known person has the authority to perform a certain operation  Encryption - is the process of obscuring information to make it unreadable without special knowledge

12. Web Service Security  Connections to the web service must use HTTPS  XML-Signature is used to identify the campus and department sending the SOAP message. The certificate used for signing is itself signed by a certificate authority run at System Administration.  Certificates for each campus can be downloaded from a HTTPS secured web page located at https://www.suny.edu/ca/. https://www.suny.edu/ca/

13. Certificate Authority

14. Implementation Schedule  Schedule available on: WWW.SUNY.edu  Upcoming dates for pilot campuses Course test – January 2007 Course prod – February 2007 Student cleanup – Spring 2007 Student ID available in test – June 2007 Term/section – June 2007

15. How to Stay Informed  Newsletters – sent to listservs  Use the listservs Send updates for the listserv to  Vikki.Mazzone@SUNY.edu Vikki.Mazzone@SUNY.edu  Phone (518) 443-5642 For non-pilot campuses  SMTP:IRNPILOT-L@ls.sysadm.suny.edu For pilot campuses  SMTP:IRPILOT-L@ls.sysadm.suny.edu  Come to the Working Committee Meeting Working Committee Agenda January 24, 2007 at SUNY Plaza, Albany 9:30 am – 4:30 pm

16. Thanks for your time and attention Helen Ernst Assistant Director of Institutional Research and Data Warehouse Systems Development