1. Pamphlets Task Force Update CDC – March 7, 2002

2. Pamphlet Evaluation Project Goal: Obtain additional information regarding Yale’s pamphlet collections, for purpose of analyzing cost factors and devising strategies for solving the problem Scope: Within the “old Yale” classes, 2% of containers in “B”, “I”, “N” were evaluated plus at least 3 boxes in each of the other classes – 137 boxes total (1.4%)

3. Overview of Old Yale classes A = General works B = Non-American history & biography C = North & South American history E = Geography, travel, maps F = Asian, African, Middle Eastern, etc. languages, linguistics, philology G = Classics H = European literature, philology I = English & American literature J = Fine arts K = Philosophy, psychology, aesthetics, ethics L = Education

4. Old Yale classes, cont’d. M = Religion N = Social sciences, economics, transportation, commerce, finance, labor O = Political science P = Law Q = Mathematics & astronomy R = Physics & chemistry S = Natural sciences T = Medicine U = Applied sciences, technology, military V = Music X = History of book, book arts, bibliography

5. Projection of total number of pamphlets A - 3,900K - 2,000 B - 11,500L - 7,400 C - 6,000M - 2,100 E - 1,400N - 81,200 F - 4,700O, P - 24,100 G - 2,500Q - 1,900 H - 12,100R - 4,500 I - 6,000S - 8,200 J - 1,000U - 4,500 Latin Am. – 1,600V,X - 1,500

6. Total estimate of number of loose pamphlets in boxes in old Yale classes: ~ 190,000 ~ 170,000 after discards

7. General conclusions re. the 190,000: Slightly over 50% of them lack bibliographic records in Yale’s catalogs 10% could be discarded (offprints, etc.) 25% are sufficiently valuable that they should be transferred to a special collection. Another 20% should be placed in closed stacks and no longer allowed to circulate outside the library’s reading rooms More than 42,000 (22.5%) should be reformatted before they disintegrate More than 34,000 (18.3%) could remain in open stacks if they are re-housed

8. Scope of problem clearly varies from class to class:

9. Character of the problem varies according to discipline “humanities” classes:  Smaller absolute numbers than social sciences  Much higher level of bibliographic control  Smaller percentage deemed appropriate for special collections or closed stack relocation. “social sciences” (including history):  Larger numbers  Less bibliographic control  Large numbers deemed appropriate for special collections or closed stack relocation “sciences”  Many offprints

10. Three interrelated issues: Bibliographic control Housing / reformatting Location / disposal

11. Level of Bibliographic Control: % Lacking records

12. Level of Bibliographic Control: Unique call numbers (1.0 = all unique; 0.0 = none unique)

13. Level of Bibliographic Control: Appropriate for special collections

14. Collection-level records appropriate? Orbis search: “financial with pamphlets.ti.” results in 2,698 hits. Of the first 750 displayed:  600+ in “Ne..” – financial pamphlets re. railroad companies; e.g., Neg89 +C331h Author:Central Branch Railway Company. Title:Financial pamphlets.  100+ in “Nd..” – financial pamphlets re. other types of companies Pro: less cataloging cost, research value in grouping similar materials Con: can’t tell if Yale owns specific item for acquisitions purpose, need to be in closed stacks

15. Housing / reformatting: % Requiring reformatting

16. Housing / reformatting: % Requiring re-housing

17. Location / disposal: % supervised reading room/ spec. collections

18. Some ballpark numbers: (BASED ON 26 PAGE PAMPHLET) 42,000 pamphlets need reformatting x $14.00 for microfilming = $588,000 or x $19.00 for photocopying = $798,000 34,000 pamphlets need re-housing x $7.00 for standard binder = $238,000 or x $12.50 for protective binder = $425,000 ___________________________________________ Average cost for reformatting = $693,000 Average cost for re-housing = $331,000

19. Ballpark numbers re. bibliographic control: 85,000 pamphlets lacking bib. record or with problem record x $10.00 unit cost = $850,000 ************************************ Total of reformatting, re-housing, and cataloging costs = $1,874,000

20. Next steps: Investigate grant possibilities? In-house pilot project focusing on one class? Begin manageable incremental steps? –begin flow of “I” pamphlets to BRBL – weed “Q” and “R” reprints – reformat/re-house “J”s (all under bib. control) – send pre-1800/1850 items to BRBL Should the scope of Yale’s pamphlet collections be defined in some way?