1. Bibliographic Records, Data Structures and Databases (Cont.)
University of California, Berkeley
School of Information Management and Systems
SIMS 202: Information Organization and Retrieval
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Information Organization and Retrieval

2. Information Organization and Retrieval
Today
MELVYL access issues
Review of last time
More on bibliographic description and rules
Structured and unstructured data and information.
Files and Databases
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Information Organization and Retrieval

3. Information Organization and Retrieval
Review
Metadata systems
Bibliographic information
Bibliographic records
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Information Organization and Retrieval

4. Type of Metadata systems and standards
Naming and ID systems
Bibliographic description
Texts
Music
Images and objects
Numeric Data
Geospatial Data
Collections
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Information Organization and Retrieval

5. Bibliographic Information
Describes documents
What is a document (revisited)?
Choice of descriptive elements and content of those elements typically governed by a set of rules:
AACR II
Elements coded in standard ways for transmission.
MARC
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Information Organization and Retrieval

6. Goals of Descriptive Cataloging
1. To enable a person to find a document of which
the author, or
the title, or
the subject is known
2. To show what a library has
by a given author
on a given subject (and related subjects)
in a given kind (or form) of literature.
3. To assist in the choice of a document
as to its edition (bibliographically)
as to its character (literary or topical)
Charles A. Cutter, 1876
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Information Organization and Retrieval

7. Information Organization and Retrieval
AACRII
Sources of Information
ISBD areas
Choice of Access Points
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Information Organization and Retrieval

8. Sources of Information
Each different type of material has a preferred location for deriving information about it.
Books and printed material
Title page
Cartographic Materials (Maps, globes, etc)
The map itself, or containers, stands, etc.
Sound recordings
Disc label, cassette label, etc.
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Information Organization and Retrieval

9. Information Organization and Retrieval
ISBD Areas
Title and Statement of Responsibility
Edition
Material or type of publication specification
Publication, Distribution (etc.)
Physical Description
Series
Notes
Standard Numbers
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Information Organization and Retrieval

10. Information Organization and Retrieval
MELVYL Access
Assignment 2 is best done by using the TELNET program to do command-line searching.
MELVYL Address : melvyl.ucop.edu
MARC format only available in TELNET mode
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Information Organization and Retrieval

11. Information Organization and Retrieval
ISBD Punctuation
Title Proper (GMD) = Parallel title : other title info / First statement of responsibility ; others. -- Edition information. -- Material. -- Place of Publication : Publisher Name, Date. -- Material designation and extent ; Dimensions of item. -- (Title of Series / Statement of responsibility). -- Notes. -- Standard numbers: terms of availability (qualifications).
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Information Organization and Retrieval

12. Information Organization and Retrieval
Bibliographic Record
Introduction to cataloging and classification / Bohdan S. Wynar. -- 8th ed. / Arlene G. Taylor. -- Englewood, Colo. : Libraries Unlimited, (Library science text series).
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Information Organization and Retrieval

13. Information Organization and Retrieval
Dublin Core
TITLE: Introduction to cataloging and classification
CREATOR: Taylor, Arlene G.
OTHER CONTRIBUTOR: Wynar, Bohdan S.
DATE: 1992
FORMAT: BOOK
LANGUAGE: ENG
PAGES: 633
PUBLISHER: Libraries Unlimited
SUBJECT: Cataloging.
SUBJECT: subject cataloging.
SUBJECT: Classification -- Books
DESCRIPTION: Textbook on cataloging and classification
RESOURCE TYPE: text.monograph
RESOURCE IDENTIFIER: (ISBN)
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Information Organization and Retrieval

14. Information Organization and Retrieval
RFC 1807
BIB-VERSION:: CS-TR-v2.1
ID:: UCB//123456
ENTRY:: September 9, 1997
TYPE:: BOOK
TITLE:: Introduction to cataloging and classification
AUTHOR:: Wynar, Bohdan S.
AUTHOR:: Taylor, Arlene G.
DATE:: 1992
PAGES:: 633
COPYRIGHT:: Libraries Unlimited, 1992
SERIES:: Library Science Text Series
END:: UCB//123456
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Information Organization and Retrieval

15. Information Organization and Retrieval
Minimal TEI Header
<teiHeader>
<fileDesc>
<titleStmt>
<title> Introduction to cataloging and classification</title>
<respStmt><name>Bohdan S. Wynar<resp> 8th edition by</resp>
<name>Arlene G. Taylor</name>
</respStmt>
</titleStmt>
<publicationStmt>
<distributor>Libraries Unlimited</distributor>
</publicationStmt>
<sourceDesc>
<bibl> Introduction to cataloging and classification / Bohdan S. Wynar. -- 8th ed. / Arlene G. Taylor. -- Englewood, Colo. : Libraries Unlimited, 1992.
</bibl>
</sourceDesc>
</fileDesc>
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Information Organization and Retrieval

16. Information Organization and Retrieval
MARC Record (display)
ID:DCLC B RTYP:c ST:p FRN: MS:c EL: AD:
CC:9110 BLT:am DCF:a CSC: MOD: SNR: ATC: UD:
CP:cou L:eng INT: GPC: BIO: FIC:0 CON:b
PC:s PD:1992/ REP: CPI:0 FSI:0 ILC:a II:1
MMD: OR: POL: DM: RR: COL: EML: GEN: BSE:
(cloth)
(paper)
DLC$cDLC$dDLC
Z693$b.W
$220
Wynar, Bohdan S.
Introduction to cataloging and classification /$cBohdan S. Wynar.
th ed. /$bArlene G. Taylor.
Englewood, Colo. :$bLibraries Unlimited,$c1992.
xvii, 633 p. :$bill. ;$c24 cm.
Library science text series
Includes bibliographical references (p ) and index.
Cataloging.
Subject cataloging.
Classification$xBooks.
Anglo-American cataloguing rules.
Taylor, Arlene G.,$d1941-
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Information Organization and Retrieval

17. Choice of Access Points
Title(s) (Always main title)
Uniform titles?
Main Entry??
Form of name?
Added Entries
Series Titles
Identifying Numbers
We will return to access points (particularly authority files and topical or subject access)
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Information Organization and Retrieval

18. Information Organization and Retrieval
Files and Databases
File: A collection of records or documents dealing with one organization, person, area or subject. (Rowley)
Manual (paper) files
Computer files
Database: A collection of similar records with relationships between the records. (Rowley)
bibliographic, statistical, business data, images, etc.
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Information Organization and Retrieval

19. Information Organization and Retrieval
Database
A Database is a collection of stored operational data used by the application systems of some particular enterprise. (C.J. Date)
Paper “Databases”
Still contain a large portion of the world’s knowledge
File-Based Data Processing Systems
Early batch processing of (primarily) business data
Database Management Systems (DBMS)
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Information Organization and Retrieval

20. Information Organization and Retrieval
Database Data Models
Hierarchical Model
Similar to data structures in programming languages.
Books
(id, title)
Publisher
Subjects
Authors
(first, last)
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Information Organization and Retrieval

21. Information Organization and Retrieval
Database Data Models
Network Model
Provides for single entries of data and navigational “links” through chains of data.
Subjects
Books
Authors
Publishers
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Information Organization and Retrieval

22. Information Organization and Retrieval
Database Data Models
Relational Model
Provides a conceptually simple model for data as relations (typically considered “tables”) with all data visible.
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Information Organization and Retrieval

23. Information Organization and Retrieval
Database Data Models
Object Oriented Data Model
Encapsulates data and operations as “Objects”
Books
(id, title)
Publisher
Subjects
Authors
(first, last)
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Information Organization and Retrieval

24. Database Design Process
Application 1
Application 2
Application 3
Application 4
External
Model
External
Model
External
Model
External
Model
Application 1
Conceptual
requirements
Application 2
Conceptual
requirements
Conceptual
Model
Logical
Model
Internal Model
Application 3
Conceptual
requirements
Application 4
Conceptual
requirements
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Information Organization and Retrieval

25. Database Design Process
Conceptual Requirements
Systems Analysis Process
Examine all of the information sources used in existing applications
Identify the characteristics of each data element
numeric
text
date/time
etc.
Examine the tasks carried out using the information
Examine results or reports created using the information
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Information Organization and Retrieval

26. Database Design Process
Conceptual Model
Merge the collective needs of all applications
Determine what Entities are being used
Some object about which information is to maintained
What are the Attributes of those entities?
Properties or characteristics of the entity
What attributes uniquely identify the entity
What are the Relationships between entities
How the entities interact with each other?
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Information Organization and Retrieval

27. Database Design Process
Logical Model
How is each entity and relationship represented in the Data Model of the DBMS
Hierarchic?
Network?
Relational?
Object-Oriented?
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Information Organization and Retrieval

28. Database Design Process
Internal Model
Choices of index file structure
Choices of data storage formats
Choices of disk layout
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Information Organization and Retrieval

29. Database Design Process
External Model
User views of the integrated database
Making the old (or updated) applications work with the new database design
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Information Organization and Retrieval

30. Information Organization and Retrieval
Next Time
Conceptual Design of Databases
Entity-Relationship Diagrams
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Information Organization and Retrieval