1. Synergy International Systems, Inc.
Donor Assistance Database
Dr. Ashot Hovanesian
Synergy International Systems, Inc.
16 April 2005
Manila, Philippines

2. Donor Assistance Database
The Donor Assistance Database (DAD) is an Aid Management and Coordination tool used in national reconstruction environments that strengthens the effectiveness and transparency of aid assistance.
DAD is a powerful, Web-based information collection, tracking, analysis and planning system for use by national governments and the broader assistance community, including multilateral and bilateral donors, international organizations, and non-governmental organizations.

3. The Donor Assistance Database (DAD) has been installed in fifteen countries around the world in close cooperation with the United Nations Development Programme (UNDP).
Russia
Kazakhstan
Ukraine
Macedonia
Georgia
Uzbekistan
Armenia
Kyrgyzstan
Turkmenistan
Iraq
Afghanistan
Guatemala
Honduras
Sierra Leone
Zambia

4. DAD Afghanistan http://www.af./dad/
Through the financial support of the United States, Italy and the Netherlands, DAD was delivered to the government of Afghanistan in close cooperation with UNDP.
DAD-Afghanistan is owned by the Government of Afghanistan and fully operational in English and Dari.
DAD is recognized as the definitive source of information on international assistance rendered to Afghanistan.
DAD – Afghanistan is the primary tool for the government to track donor contributions, Trust Funds and projects within the National Development Budget.

5. DAD: Tracking effectiveness of aid
Powerful information management tool with a built-in capacity to integrate data on programs funded from different sources: national government, assistance community and NGOs
Facilitates tracking for both ODA and non-ODA, including MDGs and PRSPs

6. DAD Iraq: Partnership with UNDP
Synergy has delivered a web-based system for tracking all economic assistance and reconstruction programs in Iraq.
Training provided to Ministry of Planning and Development Cooperation through UNDP efforts
Automated information management system which is designed to improve efficiency and coordination of donor activities in the country.
Serves as the main database and data collection and reporting system for the donor and NGO community as it ensures effective access to comprehensive aid data.

7. DAD Capabilities
On-Demand Querying: DAD allows the user to view data on requests and ongoing projects organized into lists, reports, charts, and maps.
Analytical Reporting, Charting, GIS: DAD provides the tools for producing a wide range of analytical reports, charts and geographic project information based on flexible search criteria.
Versatile Reporting Options: In DAD the user is able to create, execute, view, edit, and memorize/save ad-hoc queries, print results, and export results into PDF / MS Word / MS Excel format files.
Multi-lingual and Software Localization: DAD is a bi-lingual application and can be presented either in English and / or in the national language.

8. DAD 5.0 New Technical Enhancements
More intuitive user interface
More robust On-line data entry
Off-line data entry module to ensure seamless project and aid data entry regardless of the quality of the Internet connection
Executive Dashboard Features to easily view and assess analytical results
More powerful Reporting capabilities for building, viewing and managing reports
Flexible options for exporting reports into PDF, MS Word and MS Excel
More interoperable with other financial and data management systems

9. S DAD Architecture User Community Synergy DAD Architecture Portal
Internet
Intranet
LAN
Synergy DAD Architecture
Portal
Data Structure &
Presentation
Content and Service
Management
Content Publishing
M&E, Analytics &
Reporting
Executive Dashboard
GIS Engine
Data
Workflow & Collaboration
User & Security
Management S
Data
Interoperability Tier
External Systems and Data Sources
Internet
Data Exchange
Intranet
Data Exchange
LAN
Financial
Statistical
Donor
Other Systems
Management
Systems
Databases

10. Requests  Ongoing Projects Follow Up
DAD helps in tracking, analyses and reporting on:
Requests for Funding: project requests pending approval / authorization and appropriate financing, which are still in the pipeline.
Ongoing Projects: approved projects under implementation with allocated budgets.
Follow Up: tracking and monitoring of actual disbursements / expenditures, progress reports, volume of the work completed, and project outcomes.
Note: When a particular project is approved and the corresponding financing is made available, the status of the project changes from “request” to “ongoing”, and the system automatically moves the particular project from Requests to the Ongoing Projects section.

11. Project Authorization
The Government / Donors will review submitted project requests within the scope of national programs, and approve, reject, or request further clarifications.  

12. Analysis Screen
In the Analysis Screen of the DAD application, the user can create and execute ad-hoc queries on requests and ongoing projects data, and acquire results in the form of a list, a report, a chart, or a map.

13. Analysis Screen: List
The query results can be presented in a form of a list.
A list consists of at least one group and one column, but the actual quantity of groups and columns is defined by user’s choice of the view.
It is possible to modify currently displayed list. The user can add new groupings to it or remove the selected ones, (un-) select columns, re-order them, etc.

14. Example: Modified View

15. Analysis Screen: Chart
The system provides for the opportunity to present data in the form of different charts.
To create a chart report, user should define:
Category
Series
Value
Chart Type

16. Example Chart Report
User has selected: “Governorate” as a chart Category, “No. of Requests” as a value to be shown on the map and 3D –pie as a chart type.

17. Scaling Map

18. Category-based Map

19. Analysis Screen: Report
The system gives an opportunity for visual representation of the data in the form of different reports.
The system is incorporated with a built-in Report Designer which allows for straight-forward report generation.

20. Example: List Report User has indicated:
“Donor Assistance by Sectors” as a Report Title, “Donor”, “Assistance Form”, and “Sector” as a Row Groupings, and “Donor Committed”, “Donor Disbursed”, and “Total Project Requested” as Measures.

21. Example: Filtering Results
The system allows for data filtration to narrow down the information displayed in the reports.
The picture presents the results of applying Filtering by Location.

22. Details Subsection
In the Details Sub-section the user can view more detailed information about the Project / Chart Constituents / Map Categories.
The following functions are supported:
Browsing among List Items
Printing the List Item Details
Exporting the List Item Details
Adding a New Project
Editing an Existing Project
Deleting an Existing Project

23. Online and Offline Data Entry
The Donor Assistance Database (DAD) application contains a built-
in on-line Data Entry subsystem (DE), which allows for entering
new and modifying the existing information.
Depending on the user’s choice, data can be entered related to
either of the following:
Requests – These are the projects identified by the local ministries and ready for implementation as soon as the appropriate funds are made available.
Ongoing Projects – These are the projects that are currently being implemented.

24. Data Entry: General Info
General Info Section for Ongoing Projects consists of the following fields:
Project Code
Program
Project Title
Form Assistance
Channel Assistance
Recipient
Start / End Date
Description
Total Project Requested
Requested Currency
Req Currency Rate
Requested Date
Total Project Committed
Total Project Disbursed
CF Future
Sector
Location
Implementing Organization

25. Data Entry: Additional Info
Additional Info Section for Ongoing Projects consists of the following fields:
Status
Percent Complete
Work Processing
Contact
Comment
Created Date
Verified with Country
Record Created by
Updated Date
Last Updated by
Note: User can add Contact information by clicking Add button at the bottom of the Contact section, and edit existing Contact by clicking on a particular Contact name.

26. Offline Data Entry DAD Server Project List Internet / Intranet / LAN
Check Out
Check In
Edit
Save

27. Predefined Reports: View / Edit
In the Reports screen, the user can view the pre-defined reports stored in the system. In order to view a report, the user must click on the report’s name in the main reports’ table in the Reports screen.
Clicking on the Edit button in the top toolbar above the report screen directs the user to the appropriate sub-section of the Analysis section where the report data will be displayed in the design mode.

28. Executive Dashboard Executive Dashboard features are now available:
Single point of entry into entire database for an executive overview
Analytical results such as reports, charts or maps are automatically updated and presented to the user

29. DAD: Next Generation

30. DAD: A Development Policy Instrument
Institutionalize Transparency and Accountability through Web-based DAD
Foster Enduring Partnerships between Stakeholders
Focus on Performance and Results
Maximize Aid Effectiveness and Program Harmonization among donors

31. DAD: Building National Capacity
Every implementation of DAD has been customized to country-specific requirements
Synergy International Systems, Inc. provides comprehensive training to build a sustainable national capacity
Complete technical support provided to ensure the maximum effectiveness of the DAD

32. Donor Assistance Database
Thank You!