2. Audio and Video Accessibility: Strategies and Workflows Terrill Thompson, University of Washington James Glapa-Grossklag, College of the Canyons Sean Keegan, Stanford University Alice Anderson, University of Wisconsin - Madison

3. MEDIA @ THE UNIVERSITY OF WASHINGTON 1000 videos in 12 categories on iTunes U 800 videos in 25 accounts or channels on YouTube (excluding athletics & student radio) 44 courses videotaping all their lectures 37 courses audio recording or screencasting 1500 videos produced by UWTV 3500 Research Channel videos (hosted at UW)

4. ABOUT THIS SESSION These slides: http://staff.washington.edu/tft Twitter: #e10_sess022

5. MORE NUMBERS 70% of all U.S. Internet users now watch videos online (Pew Research Center) On average, 173.3 videos/month (March 2010) Up from 96.8 videos/month (March 2009) Every minute, 24 hours of video is uploaded to YouTube

6. VIDEO CAN BE INACCESSIBLE TO: People who are unable to hear it People who are unable to see it People who are unable to do either People who are unable to operate the player controls People who need to search video content People who don’t speak the language spoken in the video

7. VIDEO CAN BE ACCESSIBLE TO EVERYONE

8. System-wide Approach to Funding Your Captioning Project: Distance Education Captioning & Transcription Grant (DECT) Educause October 13, 2010 James Glapa-Grossklag, Dean, Educational Technology, Learning Resources, and Distance Learning Project Director, DECT College of the Canyons

9. Today’s topics What is the DECT grant? Why a System-wide approach? What is eligible for funding?

10. What is the DECT grant? Funding for live and delayed captioning and transcription A system commitment to support all students A recognition that distance education is the fastest growing sector of CCCs Financial support for captioning and transcription of distance education at CCCs

11. Why a system-wide approach? CCCs largest system of higher education in US 112 colleges serving 2.76 million students OCR finding in 1999 3 responses ◦ High Tech Training Center Unit ◦ Alternate Text Production Center ◦ Distance Education Captioning and Transcription grants

12. What is eligible for funding? Distance education content, broadly defined Digital learning object repositories Live / synchronous for distance education Delayed / asynchronous for distance education For-credit and non-credit courses (not community education, community extension)

13. What are the funding processes? Payment Method A 1. You choose a vendor that is not pre-approved 2. You apply 3. Vendor does the work 4. You pay 5. DECT reimburses you

14. What are the funding processes? Payment Method B 1. You choose from pre-approved vendors 2. You apply 3. Vendor does the work 4. DECT pays the vendor directly

15. What vendors can we use with Payment Method B (direct payment)? Real Time Remote / Live Webcast Captioning Quick Caption, Inc. Contact: Antha Ward, 951-779-0787 award@quickcaption.com Caption Colorado Contact: Randy Holyfield, 619-540-7490, 800- 775-7838 randyh@captioncolorado.com People Support Rapidtext, Inc. Contact: Kathy Furlan, (949) 439-2950, (800) 234-0304 x47124 kfurlan@peoplesupport.com Delayed / Asynchronous Captioning and Transcription Automatic Sync Technologies (AST) Contact: Kara Stark, 877-278-7962 x777 dect@automaticsync.com Caption Colorado Contact: Randy Holyfield, 619-540-7490, 800- 775-7838 randyh@captioncolorado.com People Support Rapidtext, Inc. Contact: Kathy Furlan, (949) 439-2950, (800) 234-0304 x47124 kfurlan@peoplesupport.com

16. For more information James Glapa-Grossklag Dean, Educational Technology, Learning Resources, and Distance Learning College of the Canyons Project Director, DECT T 661.362.3632 james.glapa-grossklag@canyons.edu Jill T. Roberson DECT Program Assistant T 661.362.3177 F 661.362.3697 captioning@canyons.edu www.canyons.edu/captioning DECT gratefully acknowledges the support of the DSPS staff at the Chancellor’s Office of the California Community Colleges

17. Stanford Captioning System: A Workflow Model for Producing Captioned Media Sean Keegan Associate Director, Assistive Technology Office of Accessible Education Stanford University

18. Preconceptions & Assumptions - captions are costly to produce - requires technical expertise and knowledge of captioning applications - involves large amounts of time to produce captioned media - perceived as not providing much benefit outside of "accessibility"

19. Develop a workflow solution to simplify the creation of accessible media and promote the benefits of captioning.

22. Current Examples Haas Center for Public Service - Video Gallery Video Gallery Graduate School of Business - FBI Director Robert Mueller FBI Director Robert Mueller - Bill Browder, Hermitage Capital Bill Browder, Hermitage Capital Stanford’s YouTube Channel - Einstein's General Theory of Relativity - Lecture 1 Einstein's General Theory of Relativity - Lecture 1 - Programming Paradigms - Lecture 1 Programming Paradigms - Lecture 1

24. - Stanford Captioning Website http://captioning.stanford.edu - Captioning YouTube & iTunes U media http://captioning.stanford.edu/captionutube.php - Automatic Caption Timing in YouTube http://googleblog.blogspot.com/2009/11/autom atic-captions-in-youtube.html - JW FLV Player http://www.longtailvideo.com/players/jw-flv- player/ Additional Resources

25. John Foliot Program Manager Stanford Online Accessibility Program jfoliot@stanford.edu http://soap.stanford.edu Sean Keegan Associate Director, Assistive Technology Office of Accessible Education skeegan@stanford.edu http://studentaffairs.stanford.edu/oae/ http://captioning.stanford.edu/

26. Audio and Video Accessibility: Strategies and Workflows Audio and Video Accessibility: Strategies and Workflows Alice Anderson, Technology Accessibility Program, University of Wisconsin-Madison October 13, 2010 - Educause University of Wisconsin-Madison

29. Facts Location: Madison, Wisconsin Founded:1848 (First class: February 1849) Campus: 935 acres (main campus) Enrollment: 42,099 Budget: $2,448,800,000 (2009–2010) Chancellor: Carolyn “Biddy” Martin

30. University of Wisconsin-Madison 2001

31. Major Challenges for SWD @UW-Madison 1. Captioning & Transcripts 2. PDF’s 3. PowerPoints

32. Why UW-Madison NOT caption: 1. It is too hard! 2. It costs too much! Why UW-Madison NOT caption: 1. It is too hard! 2. It costs too much! University of Wisconsin-Madison

33. World Caption Tool... to the Rescue University of Wisconsin-Madison

34. NEXT STEPS Campus Media Captioning Solution a means for capturing, obtaining transcripts, captioning and publishing classroom lectures, public speeches, video and audio resources over the web, DVD, etc. http://www.doit.wisc.edu/accessibility/captionPilot.asp

35. Pilot 2008 – captioning and transcription

36. University of Wisconsin-Madison Anticipate purchase by University of Wisconsin-Madison and UW System to exceed $5K. By state statute, any purchase exceeding $5,000.00 ($50.00 for printing) must be transacted via an official state purchase order...

37. University of Wisconsin-Madison Time passes... the RFP process - Requirements identified - Scoring criteria agreed upon - Vendors identified to receive RFP - Independent scoring of responses - Anonymous testing - References checked - Contract(s) awarded September 1, 2010 - UW System Campuses notified

38. UW System

39. University of Wisconsin-Madison Purchasing Services Media Captioning Services Contract # 10-5251 SCOPE: Contract for Media Captioning and Transcription Services for captioning Web media in conjunction with projects involving the delivery of video to the Web and mobile environments. The University is engaged in continuing education, extension programs, online classes and class materials, and Web content development using various technologies. In support of students with disabilities, laws requiring accessible content, and to support a variety of learning styles, the University is committed to making video and audio files accessible through transcribing and captioning. http://www.bussvc.wisc.edu/purch/contract/wp5251.html

40. University of Wisconsin-Madison Purchasing Services Media Captioning Services Contract # 10-5251 SCOPE: continued.... The purpose of this contracting process is to enable the University to leverage an automated workflow process and provide a system that minimizes the impact on faculty; that leverages price; and delivers a consistent quality of service. -CONTRACT EFFECTIVE DATES: September 1, 2010 through August 31, 2011 -RENEWAL OPTIONS: 4 RFB NUMBER: 10-5075 RFB -OPENING DATE: April 15, 2010 -NUMBER OF BIDS RECEIVED: 7 DATE OF AWARD: August 20, 2010 -WERE THERE ANY PROTESTS? X NO ___YES -FILED BY:BRIEF DESCRIPTION OF PROTEST(S): - _________________________________________________________ http://www.bussvc.wisc.edu/purch/contract/wp5251.html

41. University of Wisconsin-Madison Media Transcription and Captioning - Service Description and Support Resources Contract Vendor Comparison

42. MORE INFORMATION AT BOOTH 921