1. Managing your Time Maeve Gallagher / Dr. Mark Matthews Student Learning Development http://student-learning.tcd.ie

2. Summary of workshop Prioritising V Procrastination Tools & Tips Self Assessment Your Time

3. Self Management Academic skills Motivation Active Learning

4. Self-Management Effectively managing yourself and your resources by Planning Monitoring Evaluating

5. Planning Strategies 1.Goal setting 2.Good time management 3.Overcoming procrastination

6. Set Goals Goals help us focus, stay in control Goals are motivating Different types: –Long term goals = dreams or aspirations –Medium term goals = wants –Short term goals = tasks, actions to help you achieve your medium & long term goals

7. SMART Goal Setting S = Specific M = Measurable A = Action R = Realistic T = Time-based “I’ll do some statistics tomorrow night” “I’ll do three problems on pg. 48 Wednesday at 7pm”. Plan for what is realistic, Not what you would like to cover. “I will do 3 sample questions in the next 2 hours” “Break the goal into steps of small tasks” “I will send a draft essay to John by Friday morning”

8. Prioritising 20% of effort yields 80% of results, therefore concentrate on the vital few rather than the trivial many (Pareto Principle) “Urgent problems are seldom the most important ones” (Dwight D Eisenhower)

9. Time Management Strategies Salami technique – break a task down into smaller units by time or task Use all available time Give yourself a deadline and stick to it Respond to problems as they arise Mix it up to avoid boredom with a task Don’t get disheartened with setbacks Monitor your progress and give yourself rewards and positive feedback

10. Discuss the various techniques you use to help manage your time and resources Q. How do you know –where you should be? –What you should be doing?

11. Get a diary Everything Check daily Dates, meetings, lectures, timetable Social / Relaxation Rewards

12. “The best thing I did was to make lists of things that I needed to do and prioritize them. It helped me to become more organized and efficient. It really helps me to keep on top of things and also not to procrastinate. Procrastination is the easiest thing to do and the hardest thing to get away from.” Joanna Lists

13. To-do list Make a list of all tasks If it can be done in 2 mins do it now If not, add it to your list Prioritise Options: www.rememberthemilk.com Mobile Phone Notepad Diary

14. Personal Management involves beginning with the end in mind and putting first things first. (Stephen Covey’s 7 Habits of Highly Effective People)

15. Setting Priorities High UrgencyLow Urgency High Importance 1 Do it now 2 Plan to do it Low Importance 3 Resist giving it high priority 4 Time Wasters Busy work

16. http://blog.smartdraw.com/archive/2009/08/20/the-urgent-should-displace-the-important.aspx

17. Timetables

19. Procrastination Def. Is to delay needlessly something that we believe would be to our benefit

20. Overcoming Procrastination 1.Take Action 2.Salami Technique 3.Five Minutes 4.Related Tasks 5.Worst first 6.Make Commitments

21. Patterns of Procrastination Perfectionist – Focused on excellence at the expense of getting tasks completed on time. (Focused on the future) Postponer – Focused on having fun and avoiding difficult tasks. (Focused on the immediate present) Politician – Focused on social commitments and others needs – can’t say no. (Focused on externals) Punisher – Focused on own perceived shortcomings and failures. (Focused on the past) Patterns of Procrastination (Schubert Walker, 2004 in Counseling the Procrastinator in Academic Settings)

22. Why - why - why 1.Is my timetable realistic? 2.Am I hungry? 3.Am I tired? 4.Do I know what I should be doing?

23. Questions?

24. Some work for you Stop doing Continue doing Start doing Signed -----------------------------------------------Date:----------------------------------

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