1. ETT 229 Fall 2004 File Management

2. Agenda 10:00-10:10 – Follow Up on Standards 10:00-10:10 – Follow Up on Standards 10:10-11:00 – Lecture 10:10-11:00 – Lecture 11:00-11:15 – Practice 11:00-11:15 – Practice

3. Computer Structure - Hardware Floppy Drives Floppy Drives A: drive A: drive Zip disks Zip disks Hard Drives Hard Drives C: drive C: drive Flash/Jump drive Flash/Jump drive External drive External drive CD Drives CD Drives CD-R, CD-RW, CD-DVD CD-R, CD-RW, CD-DVD Server Drives Server Drives Z drive at NIU Printers Printers Network vs. Local Scanners Scanners Visual Display Units Visual Display Units Liquid Crystal Display (LCD) units ELMO My Documents My Documents

4. Mouse 101 Left click for action Left click for action Right click for information/file or data management Right click for information/file or data management Wheel for scrolling Wheel for scrolling

5. Windows Explorer Right click on start menu and select Explore Right click on start menu and select Explore Left side shows computer structure Left side shows computer structure Right side shows current folder (display can be modified) Right side shows current folder (display can be modified) Name (can add file extension) Name (can add file extension) Size Size Type Type Date Modified/Date Created Date Modified/Date Created Different views (Thumbnails, Tiles, Icons, List, Details) and their uses Different views (Thumbnails, Tiles, Icons, List, Details) and their uses The status bar is your friend The status bar is your friend Looking at Folder or File Properties Looking at Folder or File Properties

7. File Extensions Thousands of extensions Thousands of extensions http://filext.com/ if you come across an unknown extension http://filext.com/ if you come across an unknown extension http://filext.com/ Short list of common file extensions Short list of common file extensions.exe – executable file.exe – executable file.bat – batch file.bat – batch file.com – command file.com – command file.doc – Word document.doc – Word document.ppt – PowerPoint document.ppt – PowerPoint document.xls – Excel document.xls – Excel document.htm/.html – web page.htm/.html – web page.gif/.bmp/.jpg/.jpeg/.psd – image files.gif/.bmp/.jpg/.jpeg/.psd – image files.pdf – Adobe Acrobat personal document format.pdf – Adobe Acrobat personal document format.pub – Pblisher document.pub – Pblisher document -mdb – Access document -mdb – Access document.dll – driver.dll – driver.zip – zip file.zip – zip file

8. File Size 1,000 bytes = 1 kilobyte (KB) 1,000 bytes = 1 kilobyte (KB) 1,000,000 bytes = 1 megabyte (MB) 1,000,000 bytes = 1 megabyte (MB) 1,000,000,000 bytes = 1 gigabyte (GB) 1,000,000,000 bytes = 1 gigabyte (GB) 1,000,000,000,000 bytes = 1 terabyte (TB) 1,000,000,000,000 bytes = 1 terabyte (TB) Floppy Disk = 1.44 MB Floppy Disk = 1.44 MB Zip Disk = 100 MB Zip Disk = 100 MB CDs = either 720 MB or 800 MB CDs = either 720 MB or 800 MB Hard Drives = any size (typically above 2 GB) Hard Drives = any size (typically above 2 GB) Jump Drives = from 32 MB – 1 GB Jump Drives = from 32 MB – 1 GB

9. Searches within Windows Left click on Start button and select Search Left click on Start button and select Search search for files or folders – searches within computer search for files or folders – searches within computer Search on internet – searches using Internet Explorer Search on internet – searches using Internet Explorer Search options Search options Name, date modified/created, location, file size Name, date modified/created, location, file size Advanced searches Advanced searches Using the * and partial file name searches Using the * and partial file name searches

10. File Name Basics How to rename files How to rename files While in the creation program (saving versions) While in the creation program (saving versions) While not in the creation program While not in the creation program Name your files right the first time Name your files right the first time Dangers of changing the file extension Dangers of changing the file extension Use folders to control files Use folders to control files Create folders for different major areas (classes, projects, images, etc.) Create folders for different major areas (classes, projects, images, etc.) What characters can/cannot should/should not go in a title What characters can/cannot should/should not go in a title Recommended file naming for courses Recommended file naming for courses Class_name_assignment_version.file type Class_name_assignment_version.file type 229_burke_wordassignment_v1.doc 229_burke_wordassignment_v1.doc

11. Files from the Web How to collect files from the web How to collect files from the web Right click on image, link, or document Right click on image, link, or document Select Save Target as … or Save Picture as … Select Save Target as … or Save Picture as … Save in an appropriate place Save in an appropriate place Ethics of file usage from web Ethics of file usage from web Copyright issues Copyright issues Plagiarism issues Plagiarism issues

12. Moving Files within Windows Explorer Drag and Drop Drag and Drop Copy and Paste Copy and Paste Cut and Paste Cut and Paste Keyboard shortcuts for actions (Ctrl + C, V, X) Keyboard shortcuts for actions (Ctrl + C, V, X) Remember Remember Where you put it Where you put it What you moved What you moved

13. Practice Find the following files on your computer Find the following files on your computer bookmarks.html bookmarks.html One file that is an executable file under 1 MB One file that is an executable file under 1 MB A file with the word “explore” in it A file with the word “explore” in it Rename bookmarks.html to the discussed format with your name and assignment on it Rename bookmarks.html to the discussed format with your name and assignment on it Copy these three files to the floppy disk given to you and turn in disk (remember that floppies only hold 1.44 MB) Copy these three files to the floppy disk given to you and turn in disk (remember that floppies only hold 1.44 MB) Post to WebBoard listing email programs you use Post to WebBoard listing email programs you use

14. For Next Class Study for quiz Study for quiz List six NETS-T standards and give a one sentence explanation of each in your own words List six NETS-T standards and give a one sentence explanation of each in your own words 4 questions from today’s material 4 questions from today’s material Watch Republican National Convention Watch Republican National Convention