1. Creating a Poster from a PowerPoint Presentation Margy Ingram Learning Technology Services University of Wisconsin-Stout Margy Ingram Learning Technology Services University of Wisconsin-Stout

2. Prepare Presentation  Open Microsoft PowerPoint  Go to File > Page Setup, and select:  “On-screen Show” for 10” x 7.5” slides  “Custom” specify a size up to 11”x17”  Prepare slides  Key words  Letter size minimum is 24 point  Avoid paragraphs and sentences

3. Determine Size of Poster  Organization’s rules  Size the software will accommodate  PowerPoint will allow up to 56”  Size of the printer  LTS printer uses roll paper 42” wide  One dimension of the poster can be no more than 41”

4. Number of Slides Needed  Once size of poster is known:  determine poster layout arrange in columns audience can walk from left to right placement of title  16 slides (7.5”x10”) fit on a 46”x42” poster  20 slides (7.5”x10”) fit on a 56”x42” poster  9 slides (11”x17”) fit on a 56”x42” poster

5. Sample Layout

6. What About the Title?  As part of the poster body -  one of the total number of slides  works well when printer uses 36” paper  As a banner with same template  Create another presentation  Go to file, page set up and specify size usually the length of the layout x 4” or 5”  As a banner – no template  Add title information to large layout by creating text boxes

7. Include Visuals  Instead of words use:  photographs  drawings  charts and graphs  Avoid tables of numbers  Limit tables of words

8. My Research Data

9. Where to Save Presentation  Create a folder for this project in ‘My documents’  As you work, continually save your creation as a ’presentation’  Proof, proof, proof  Save final time

10. Save Presentation for Poster  Go to ‘File’ > ‘Save as’  Select the proper folder to save the images in  Give the images a name if different from your presentation title

11. Save for Poster  Go to ‘File’:  ‘Save as’>‘save as type:’  Scroll down and select: ‘JPEG File Interchange Format’  Click ‘save’  When prompt appears, click ‘every slide’

12. Where are the Slides?  This prompt will appear when images are saved, click ‘OK’  A new folder is created to hold the.jpg images  Each slide is saved as a separate.jpg image  The location of the file is stated in the prompt above

13. What’s Next?  Open a ‘New” PowerPoint presentation  Go to File > Page Setup, and select:  ‘Custom’ specify a size up to 42”x56”  Click ‘OK’  Select blank content layout  Layout shown will be the entire poster

14. Using the Grid  Turn on grid for easier placement:  ‘View’ > ‘Grid and Guides’  Check ‘snap objects to grid’  Select a grid spacing  Check ‘Display grid on screen’  Check ‘Display drawing guides on screen’

15. Getting the Slides on Poster  Go to: ‘insert’ >‘picture’>’from a file‘  Navigate to proper folder  Select all slides by:  click on the first slide  hold down the ‘shift’ key  click on the last slide  Click on ‘Insert’

16. Arrange Slides  Arrange slides in columns going down  Space first column appropriately Creating a Poster from a PowerPoint Presentation Slide 12 Slide 11 Slide 9 Slide 10 Slide 8 Slide 7 Slide 6 Slide 5 Slide 4 Slide 3 Slide 2 Slide 1

17. Align Slides  Align slides in first column by  holding down the ‘shift’ key and clicking on each slide in the column  go to ‘draw’ > ‘align or distribute’ > ‘align left’  continue for each column  Align slides in first row by  holding down the ‘shift’ key and clicking on each slide in the column  go to ‘draw’ > ‘align or distribute’ > ‘align top’  continue for each row

18. Compress Images  Click on an image and then on the ‘compress’ tool on the picture toolbar  On prompt screen select ‘all pictures in document’ and ‘print’ resolution  Save final version as a presentation

19. Completed Poster Slide 12 Slide 11 Slide 9 Slide 10 Slide 8 Slide 7 Slide 6 Slide 5 Slide 4 Slide 3 Slide 2 Slide 1

20. Poster Background/Template  Preselect the background or template you will use for large poster.  Use a blank/white background for slides Colored text may be used Include colored charts and visuals  Save as JEPG Interchange Format images  Insert images onto large poster (see previous slide: Getting the Slides on the Poster)  Arrange slides in columns  Continually save as a presentation

21. Get Rid of the White Background  Click on image to highlight it  Locate ‘Picture’ toolbar (View>Toolbars>Picture)  Click on ‘Set Transparent Color’ tool  Click on selected image- background will disappear  Repeat for each image